Administrative Assistant for Faculty â HYBRID
Administrative Assistant for Faculty â HYBRID
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Job Description
About The ILR School
About Global Labor and Work
The Opportunity
This role offers the chance to provide highlevel administrative support to the teaching and research faculty visiting lecturers and graduate students in the Global Labor and Work Department. The position requires handling diverse and complex administrative tasks.
Key Responsibilities
- Manage general program administration for ILR faculty initiatives.
- Serve as liaison between the department chair faculty and university administration.
- Coordinate academic faculty searches.
- Support teaching and research activities including preparation of class materials.
- Maintain department and faculty websites including Canvas pages.
- Compile and proofread materials.
- Prepare confidential documents.
- Process faculty travel reimbursements.
- Prepare and submit billing and expense reports.
- Monitor departmental and faculty budgets and accounts.
- Order office supplies and equipment.
- Maintain course and researchrelated files.
- Collaborate actively with the academic Administrative Assistant team.
What We Need
A resume and cover letter are required for further consideration.
- Associates Degree and 24 years of office experience or equivalent combination of education and experience.
- Prior experience in a teaching and researchbased environment.
- Strong ability to manage and prioritize multiple tasks in a fastpaced setting.
- Capable of working independently with sound judgment and initiative.
- Flexible and comfortable working with various work styles.
- Excellent time management and ability to meet deadlines.
- Proactive team player with strong problemsolving skills.
- Able to stay focused and productive in a disruptive environment.
- Skilled in planning organizing and coordinating projects and events.
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proven ability to handle confidential information with discretion.
- Proficiency in Microsoft Word Excel PowerPoint and Outlook.
- Quick to learn new software systems and equipment.
- Experience with monitoring and managing financial accounts.
- Prior event planning experience.
- General knowledge of database operations.
If you have all those things great! We have a few more things that we would prefer you to have but its ok if you dont.
- Bachelors degree strongly preferred.
- Minimum of six years of experience in an office setting.
- Familiarity with Cornells Concur travel and reimbursement system.
- Experience with systems including PeopleSoft Faculty Center Canvas Drupal Zoom and Lyris.
- Knowledge of Cornells procurement tools such as Travel & Meal cards eShop and I Want Doc.
- Proficiency in Kuali Financial Systems and Webfin2 with understanding of Cornells financial policies.
- Experience using Workday OLGAA Exchange Group Accounts Cornell Box Dropbox and Academic Jobs Online.
- Experience working with Drupal HTML or other web development tools.
- Familiarity with survey tools such as SurveyGizmo or Qualtrics.
- Knowledge of Mailchimp and similar online communication platforms.
- Prior experience supervising students and working with collegeage workers.
- Skilled in proofreading and editing technical or scientific papers in the social sciences.
- Demonstrated alignment with Cornell Universitys Staff Skills for Success and institutional values.
- Background or experience in labor movements workers organizations social justice leadership development human rights adult education or social science.
This is a fulltime (39 hours/week) contract position that is based in Ithaca NY with a hybrid work arrangement. Core hours are Monday through Friday 8:00 AM to 4:30 PM. The final schedule will be established in collaboration with the supervisor.
Rewards and Benefits
- This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 2 days per week and oncampus 3 days per week after a period of orientation and acclimation. The university reserves the right to modify suspend revoke or terminate the hybrid work arrangement at any time.
- Cornell receives national recognition as an awardwinning workplace for our health wellbeing and sustainability.
- Our benefits programs include comprehensive health care options generous retirement contributions access to wellness programs and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits Working at Cornell.
- Our leave provisions include health and personal leave three weeks of vacation and 13 holidays: Martin Luther King Jr. Day Memorial Day Juneteenth Independence Day Labor Day Thanksgiving and the day after and an end of the year winter break from December 25January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off Working at Cornell
- Cornells impressive educational benefits include tuitionfree Extramural Study and Employee Degree Program tuition aid for external education and Cornell Childrens Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits Working at Cornell
- Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards Working at Cornell.
Visa sponsorship is not available for this position.
University Job Title:
Administrative Asst IVJob Family:
AdministrationLevel:
DPay Rate Type:
HourlyPay Range:
$25.52 $29.66Remote Option Availability:
HybridCompany:
Contract CollegeContact Name:
Keionda LewisJob Titles and Pay Ranges:
NonUnion Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
Academic Discipline
To learn more about Cornells nonunion staff job titles and pay ranges see Career Navigator.
Union Positions
The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornells union wages see Union Pay Rates.
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Cornellwelcomes students faculty and staff with diverse backgrounds from across the globe to pursue worldclass education and career opportunities to further the founding principle of ... any person ... any study. No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving but not limited to such factors as race ethnic or national origin citizenship and immigration status color sex pregnancy or pregnancyrelated conditions age creed religion actual or perceived disability (including persons associated with such a person) arrest and/or conviction record military or veteran status sexual orientation gender expression and/or identity an individuals genetic information domestic violence victim status familial status marital status or any other characteristic protected by applicable federal state or local law.
Cornell University embraces diversity in its workforce and seeksjob candidates who will contribute to a climate that supports students faculty and staff of all identities and backgrounds. Wehire based on merit andencourage people from historically underrepresented and/or marginalized identities to with federal law Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.
Employment Type
Full-Time
