School Attendance Clerk 25-26 School Year
School Attendance Clerk 25-26 School Year
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Job Description
Qualifications:
- High School Diploma minimum; jobrelated experience preferred
- Expert knowledge and use of computer technology and applications
- Excellent verbal and written communications skills
- Excellent interpersonal skills
- Knowledge and use of common office equipment and machines
- Such alternatives to the above qualifications as the board may find appropriate and acceptable
Reports To: Principal
Job Goal
To provide support of the school administrative functions; ensuring efficient operation of support functions; documenting and communicating information coordinating projects and site activities; researching a variety of topics; and determining appropriate action/referral to achieve resolution.
Performance Responsibilities
- Supports assigned administrative personnel providing assistance with their administrative functions.
- Makes and receives telephone calls takes messages and routes calls.
- Enters all student attendance records into a computer on a daily basis.
- Responds to inquiries from students teachers and parents regarding attendance rules and absences.
- Compiles and submits a variety of daily weekly monthly and yearend reports as required.
- Works with probation officer and police liaison officer.
- Admits late students and maintains records of their tardiness.
- Maintains all incoming statements to the school nurse regarding doctors appointments.
- Oversees student sign out process and maintains records of student absence due to appointments.
- Types prepare distributes and files records reports and correspondence that are related to attendance.
- Operates standard office equipment e.g. computer (data entry) typewriter telephone calculator and copy machines and phone master.
- Prepares verification forms for teachers for oneperiod absences.
- Prepares computerized attendance sheets.
- Maintains regular attendance.
- Coordinates a variety of programs and/or activities (e.g. evaluation process graduation ceremonies classroom coverage bell scheduling) to ensure availability of facilities and/or equipment and delivering services in conformance with established guidelines.
- Monitors assigned site activities and/or program components (e.g. budget timesheets teacher and parent orientation materials) for the purpose of coordinating activities and ensuring compliance with established financial legal and/or administrative requirements.
- Evaluates situations involving (e.g. staff students parents public) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
- Responds to inquiries (e.g. students parents vendors and staff) to provide information and/or direction in response to requests.
- Prepares written materials (e.g. correspondence Board Reports) to document activities and to provide written reference of information.
- Compiles data from a variety of sources (e.g. discipline awards budget) to comply with financial legal and/or administrative requirements.
- Maintains documents files and records (confidential and nonconfidential) (e.g. personnel files payroll key logs) to provide current reference and audit trail for compliance.
- Participates in meetings workshops and seminars as assigned for the purpose of conveying and/or gathering information.
- Assists other personnel as may be required to support them in the completion of their work activities.
- Other related duties as required
Specific Job Requirements
- Possess and utilize excellent teambuilding skills
- Accept delegated responsibilities willingly
- Demonstrate a high level of initiative in job performance
Terms of Employment:
220 days based on school location; salary and work year to be established by the Board
Evaluation:
Performance of this job will be evaluated in accordance with provisions of the Boards policy on Evaluation of Support Service Personnel.
York School District One is an equal opportunity employer
York School District One does not discriminate on the basis of race religion color handicap sex age alienage or national origin as required by applicable state and federal laws.
Employment Type
Full-Time
