Executive Assistant- Finance

About Us

SharkNinja is a global product design and technology company with a diversified portfolio of 5star rated lifestyle solutions that positively impact peoples lives in homes around the world. the company has a proven track record of bringing disruptive innovation to market and developing one consumer product after another has allowed SharkNinja to enter multiple product categories driving significant growth and market share gains. Headquartered in Needham Massachusetts with more than 3300 associates the companys products are sold at key retailers online and offline and through distributors around the world.

Role Description

The Executive Assistant provides administrative support to the Finance leadership team

This is an In Office role in Needham MA

Key Responsibilities

Be a trusted business partner to your executive and their respective global finance teams.

Manage multiple complex and hectic day to day calendars with competing priorities ensuring the executives time and focus is on critical product and strategic matters. Be flexible as we are asked to handle urgent scheduling requests for the business almost daily.

Act as a main point of contact on SharkNinja processes including expense management process travel visas process contract approval workflow purchase order creation invoice payment management contractor and vendor setup new hire assimilation office entry process etc.

Heavy conference room reservations managing conflicts to accommodate priority meetings set up and tear down.

Display strong meeting management skill practice meticulous detail and be able to meet rigid specifications when scheduling. Examples range from global town halls in varying time zones department team meetings of all sizes annual summer offsites and events client and vendor meetings factory and supplier meetings. Arrange catering with attention to dietary needs. Arrange baby showers wedding gifts social team gatherings as needed.

Collaborate closely with the Executive Assistant team to synchronize and schedule executivelevel priority meetings product executive debriefs and reviews team and crossfunctional project meetings. Maintain and rebalance cadence of all meetings.

Provide ancillary support to the Executive Assistant team and other corporate functions in the office as necessary.

Provide professional representation for the office exercising judgment and discretion with regard to confidential issues and materials when responding to electronic and inperson inquiries addressing issues independently or making referrals as appropriate.

Recognize the importance of accuracy when planning and arranging domestic and international travel. This includes travel visas car service arrangements hotel accommodations meal/restaurant reservations meeting logistics/agenda preparations as well as working with our global team to make any arrangements needed when they arrive. Execute changes along the way ie: flight changes cancelations etc.

Expedite new hire requests and seating plans in orchestration with the hiring manager HR Facilities and IT. Manage onboarding process for VPs.

Act as point of contact for any visiting associates from our global locations. Assist with travel meeting arrangement catering product samples etc.

Assist Facilities with seating plans office management and projects as needed

Assist HRBP and Talent Development with projects as needed

Create and maintain department distribution lists.

Frequently asked to order pick up and deliver lunch to the executives again paying particular attention to dietary restrictions

Manage projects from planning communication execution and follow up.

Personal assistance as needed.

Qualifications

Basic Qualifications

• Bachelors Degree
• 5 years of experience supporting administrative functions at the executive level

Preferred Qualifications

• The ability to thrive in a fast paced and dynamic environment.

• Be cognizant of hours for our overseas locations with regards to planning/coordination/requests

• Effectively handle information overload.

• Comfortable being a shared resource for a team and across multiple organizations.

• Graceful under pressure on a daily basis.

• Must be selfconfident diplomatic and able to anticipate/handle unexpected situations particularly early morning.

• Comfortable with deadline pressures and managing multiple demands for critical deliverables.

• Not afraid to interrupt meetings to get time sensitive information or keep Executives on track.

• Able to execute with little direction. Be resourceful.

• Accessible to respond to requests outside of normal business hours including nights weekends and other while being aware of the global times zones we do business in.

• Comfortable making decisions and the ability to act and respond quickly.

• Understand change management and the ability to adapt to it positively as well as make it happen.

• Ability to understand/read political undertones.

• High level of discretion and judgment when handling extremely confidential information. ie: proprietary information new product information data for annual salary and bonus awards.

• Team player with exceptional cando attitude. Express a willingness to assist others.

• Dependability dedication resourcefulness proactiveness.

• Demonstrate strong technical skills. Excellent working knowledge of Microsoft Word PowerPoint Excel Outlook and Teams.

• Effectively communicate using best judgment business maturity tact and subtlety when dealing with managers peers clients as we are called upon to pass on important information.

• Exceptional ability to build and maintain relationships with all levels through a positive results oriented work environment and supportive culture.