Athletic Administrative Assistant
Athletic Administrative Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Primary Purpose:
Under supervision of the Campus Athletic Coordinator and Principal provide bookkeeping reception and clerical assistance for the efficient operation of the campus athletic office.
Education / Certification:
- High School Diploma or GED.
Special Knowledge / Skills:
- Proficient keyboarding skills.
- Experience using Microsoft Office to include Word and Excel.
- Effective organization communication and interpersonal skills.
- Ability to follow written instructions.
- Ability to operate a multiline phone system.
- Basic math skills.
Experience / Other Requirements:
- One year of office experience to include accounting/bookkeeping preferably in a public education environment.
Major Responsibilities and Duties:
Athletic Events / Accounting
- Manages Brushfire online ticketing software for the campus to ensure accurate ticket sales and to maintain an accountability of funds. Responsible for the Brushfire setup before the athletic event.
- Maintains complete and systematic records of campus athletic financial transactions according to established procedures and generally accepted accounting principles.
- Processes and accounts for all money generated and distributed through campus athletic activities including receipt of cash and preparing and making cash deposits.
- Enters purchase orders for campus athletics and performs routine bookkeeping tasks.
- Process payments of officials for athletic events through Arbiter Pay.
- Coordinates team travel and lodging for outoftown athletic events.
- Coordinates scheduling of game help and facilitates appropriate training for staff.
- Assists with the preparation of UIL forms reports and sports schedules as needed.
- Assists with inventory of athletic equipment and supplies as needed.
Reception and Phones
- Answers all incoming calls take reliable messages and route to appropriate staff.
- Greets and directs campus visitors.
- Handles upset patrons/parents in a professional manner as needed.
- Assists parents in checking students in and out of school.
- Receives sorts and distributes mail messages documents and other deliveries.
Other
- Assists with preparation of materials for mailing including preparing labels stuffing envelopes etc.
- Provides clerical assistance as needed.
- Maintains confidentiality.
- Responsible for properly maintaining district records adhering to all policies set forth by the district for records maintenance and learning the records retention schedule for department records.
- Performs other duties as assigned.
Employment Type
Full-Time
