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Office Administrator

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1 Vacancy
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Job Location drjobs

Bedford, NH - USA

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

Job Description for the Office Administrator

We are seeking a dynamic Office Administrator who not only excels in administrative tasks but also brings experience with Applicant Tracking Systems (Manatal preferred) to support our vendor management team. If you are detailoriented proactive and techsavvy we want to hear from you!

Why Work for CS Contract Solutions and its family of companies

We offer highly competitive pay health vision and dental insurance PTO and 401k. CS is growing rapidly and believes in promoting from within. We have many growth opportunities available. Our culture is one that recognizes people are a companys number one asset.

What we are looking for...

Someone who takes pride in doing their best every day to deliver a quality product. Individuals who anticipate customers needs to offer them solutions for today and tomorrow. A person who listens to understand and not to respond. At CS we have a set of core values that we operate under. To work here you will need to align with them.

  • Honesty and Integrity
  • Attitude Over Skills
  • Courage in Communications
  • The 3 Es. Effort Energy and Execution
  • Keep Your Axe Sharp

Role and Responsibilities for the Office Administrator:

Office Administration:

  • Manage the executive teams calendars and schedule meetings.
  • Coordinate and manage projects from conception to completion.
  • Organize and maintain files and records both electronic and physical
  • Answer and screen phone calls emails and other correspondence
  • Make travel arrangements and coordinate logistics for executive team members.
  • Assist with the preparation of reports presentations and other documents.
  • Manage and maintain office supplies and equipment.
  • Act as a liaison between executive team members and other employees clients and vendors.

Assist with the following Vendor Management:

  • Create maintain and organize vendor profiles in Manatal (ATS) ensuring accurate records and compliance documentation.
  • Assist with vendor onboarding ensuring all required documents (contracts NDAs compliance forms) are collected and stored securely.
  • Track and manage vendor performance metrics providing feedback to vendors and identifying topperforming partners.
  • Maintain a consistent communication channel with vendors handling inquiries coordinating meetings and resolving issues.
  • Ensure vendor compliance with company policies and regulatory requirements conducting periodic document reviews.
  • Collaborate with Finance to verify vendor invoices monitor payment status and resolve payment discrepancies.
  • Generate reports to provide insights into vendor performance compliance status and costeffectiveness.
  • Manage vendor renewals terminations and record archiving within the ATS.

Qualifications for the Office Administrator

  • High school diploma or equivalent required; Associates or Bachelors degree preferred.
  • 2 years of experience in office administration or a similar role.
  • Experience with Applicant Tracking Systems (Manatal preferred).
  • Strong organizational skills and attention to detail.
  • Proficient in Microsoft Office Suite (Word Excel Outlook Teams).
  • Excellent written and verbal communication skills.
  • Ability to multitask and prioritize in a fastpaced environment.
  • Problemsolving skills and a proactive attitude.
  • High level of professionalism and discretion.
  • Ability to work in a fastpaced and deadlinedriven environment.

Compensation

Salary Range: $41600 $52000/year DOE

*The ideal candidate will have the ability to lead and execute initiatives with cross functional teams internally and externally to the organization.



For internal use only:

Business Unit CS

Department ADMIN

Location NH HQ

Title OFFICE ADMIN

Employment Type

Full Time

Company Industry

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