Executive Assistant
Executive Assistant
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Job Description
About The Role
The successful Executive Assistant will embody the values of HUB in interactions with our leaders and colleagues. They will bring a positive proactive attitude the ability to relate to and effectively communicate with people at all levels of the organization excellent written and oral communication skills strong organizational capabilities attention to detail and consistent followthrough. Project management experience is not a requirement but a plus.
The individual in this role must enjoy being an Executive Assistant as a career path take pride in their work be perceptive to interactions in complex situations and leverage strong competence in being and thinking two steps ahead. This is an exciting opportunity to work in a highly collaborative team environment with a fastgrowing culturally diverse organization. This position will be hybrid working primarily in the Toronto offices three days per week.
What Youll Do
- Represents the CEO & COO in all interactions (internal and external) positively and professionally.
- Proactively manages and coordinates the daily schedule of multiple officers including the CEO & COO and manages the calendar contacts travel arrangements meetings conferences and seminars. Must be able to independently identify and resolve calendar scheduling and travel issues.
- Excellent meeting/event preparation experience including setup scheduling arranging for food/drinks preparing presentations/agendas/materials documenting notes and coordinating followup items to completion.
- Plans coordinates and manages onsite and offsite meetings for small and large groups (100).
- Creates edits and sends written correspondence that is grammatically correct tactful eloquent professional and appropriately addresses the request/situation.
- Collects and prepares data and distributes reports forms and documents promptly.
- Completes followup requests and various other support tasks within identified deadlines.
- Prepares and processes expense reports in a timely and accurate manner.
- Assists work teams with logistics (meeting setup workshops photocopies presentations etc.) and report production.
- Maximizes the time and organization of the CEO & COO Canadianand at times other members of the executive team.
What Youll Need for Success
- 7 years of experience as an Executive Assistant (at a true executive/Clevel) preferred.
- Experience working in a fastpaced growing and at times complex organization is a plus.
- Experience making domestic and international travel arrangements.
- Demonstrated ability to prioritize and work on multiple tasks concurrently.
- Success working across functional areas and with all levels in the organization.
- Strong initiative and ability to work independently examples of owning the work.
- Advanced and independent MS Office (Word Excel and PowerPoint) and Internet skills required.
- Ability to use Contract Lifecycle Management ebilling and matter management and/or similar systems or platforms is a plus but not required. SharePoint and shared drives organization and management are also a plus.
- Project management experience is a plus.
- Demonstrates a high level of integrity and the ability to maintain confidentiality.
- Sets daily priorities and manages time efficiently; seeks input when changing or competing priorities arise.
Elevate Your Career with HUB International
Choosing HUB International means aligning your career with the premier insurance brokerage in Canada and the fifthlargest global insurance and employee benefits broker worldwide. Our expansive network powered by over 20000 dedicated professionals across 500 offices in North America sets the stage for an enriching career that promises both stability and remarkable growth opportunities. For a deeper insight into our values and vision we invite you to explore: Advancement and Wellbeing: Our Priority
At HUB we place immense value on our teams wellbeing and professional development. Heres what you can look forward to as part of the HUB Team:
- Recognized Rewards: Thrive in a supportive environment that values your contributions with a competitive compensation package that includes incentives bonuses and additional earning opportunities.
- WorkLife Balance: Take advantage of flexible working arrangements and generous timeoff policies that adapt to your needs and lifestyle.
- Comprehensive Benefits: Access a robust benefits package including companymatched RRSPs designed to support you and your family.
- Professional Growth: Advance your career with HUBsponsored training programs tuition reimbursement and other development opportunities tailored to help you succeed.
- Industry Support: Benefit from reimbursements for professional licensing and membership fees reflecting our investment in your expertise.
- Exclusive Perks: Enjoy special discounts on events travel accommodations and personal home & auto insurance making your HUB experience even more rewarding
Culture and Belonging: Our Commitment
HUB International is dedicated to fostering a culture where everyone feels a sense of belonging. We value each team members unique experiences and perspectives creating an environment where all voices are welcomed and respected. If you require assistance or accommodation at any stage of the recruitment process we encourage you to let us knowwere here to support you. At HUB building an inclusive workplace isnt just part of what we doits at the heart of who we are.
Service: Our Ethos
At HUB International service defines who we are. This dedication extends to our clients our employees and the communities were proud to support. Our regional offices actively engage in local initiatives reflecting our commitment to giving back and making a meaningful difference.
When you join HUB youll find more than just a careeryoull become part of a team where your skills are valued your growth is encouraged and your contributions have a lasting impact.
#LIhybrid
Department Account Management & ServiceRequired Experience: 57 years of relevant experienceRequired Travel: Up to 25%Required Education: DiplomaEmployment Type
Full-Time
