Registration & Records Specialist
Registration & Records Specialist
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Job Description
Overview
Macalester College is currently seeking a Registration and Records Specialist to join our established team in the Registrars Office. Under limited supervision this position manages the registration and records for all student types (degreeseeking and visiting). This includes current/incoming students study away/exchange programs internships crossregistration agreements and all visiting student types. The Registration and Records Specialist ensures the accurate entry and maintenance of academic student information: general student records registration midterm and finals grades transfer and study away credits and collects information from faculty as required. This role directs special data entry projects as needed. The position also supports the general functions of the office and performs other duties as assigned to support the team.
This is a fulltime onsite position that works 12 months. The position works 8:00am4:30pm during the 9 month school year and 7:45am to 5pm Monday through Thursday 7:45am12 noon on Fridays during the summer months.
Responsibilities
- Primary responsibility for data entry of a high volume of timesensitive data in the administrative computer systems (student course registration grading). Performs professional entry/maintenance of highly sensitive personal data.
- Lead all registration activities with the sole responsibility for crossregistration study away/exchange programs and all nonstandard term (January and summer) registrations. Directs Macalester study away students and Leave of Absence students with registration support while away from campus.
- Evaluate external credit for transfer to Macalester including study away programs. Process data entry provide communication and maintain a transfer credit database.
- Produces reports related to all types of students registration of various programs grades course offerings and crossregistration of academic courses. Troubleshoots and resolves issues as required. Completes miscellaneous administrative and clerical duties as assigned (e.g. corrections to records dropping students from course for nonattendance monitoring info on students late deposits cancels & deferrals).
- Supports general office functions including crosstraining and backup for other team members.
Qualifications
- High School diploma required. Bachelors Degree preferred.
- 13 years of relevant experience. Experience with Banner preferred but not required. Prior experience in higher education is highly desired.
- Ability to think logically use problem solving skills to solve problems and make decisions based on policy and procedures.
- Strong Word processing and skills with spreadsheets.
- Demonstrated effective interpersonal communication and organizational skills with ability to consult with a diverse population.
Compensation:
The hourly wage for this position will be $24.63$25.75 depending on experience.
Benefits:
At Macalester we are proud to offer excellent comprehensive employee benefits. Here are some highlights:
- 10% employer contributions to the retirement plan.
- Outstanding vacation and sick time packages plus an additional 10 holidays.
- Generous employer contribution to Health Savings Account.
- Tuition assistance which pays between 75% 100% of eligible tuition for employee dependents at select institutions.
- Free primary care for most services through Nice Healthcare when enrolled in a Macalester health plan.
- Access to the athletics fitness facility wellness coaching and activities.
These are just some of the great benefits Macalester has to offer! To see our full benefits packages and options please visit our Benefits Page.
Satisfactory completion of a criminal background check is a condition of employment.
Application Guidelines:
For best consideration please submit your cover letter and resume through the Macalester Employment Opportunities webpage by June 2nd 2025. This position will be posted until filled.
Jaclyn Howard
Talent Acquisition Manager
Macalester College Institutional Overview
Founded in 1874 Macalester College provides students with the inspiration insight and experience to become successful and ethical leaders. Located in flourishing St. Paul Minnesota Macalester enrolls over 2000 students from across the country and around the world. Macalester is a preeminent liberal arts college recognized for its student service and celebration of internationalism.
At Macalester we look at our employees through a wholeperson holistic lens. With comprehensive benefits and wellbeing programs we provide and enable our community members to grow and care for themselves their families and one another. Our wholehearted fidelity to communitybuilding and social justice exemplify these ideals. Macalester College continuously prioritizes a culturally diverse and pluralistic community. We value individuals of all backgrounds and lived experiences.
Our rich blend of people holding varied identities enhances our strong commitment to multiculturalism and global citizenship. We seek candidates who reflect and strengthen our campus environment. Macalester invites and encourages everyone to apply who would add depth to our community including those from all sexual orientations races ethnicities national origins genders religions abilities and ages.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
