Administrative Assistant

The Administrative Assistants role is to assist the Motorpool Department in keeping daily clerical work and recordkeeping updated.

To perform this job successfully an individual must be able to execute each essential duty and responsibility satisfactorily. Additionally the individual must possess and adhere to the following core company values:

• Integrity

• Passion

• Work ethic

Essential Duties and Responsibilities

• Pay parking and toll violations to ensure no stop holds on registration renewals and to prevent collection agency fees

• Enter parts costs and labor into the monthly allocation sheet by the end of the month and submit to Accounting after review by the Motorpool Manager

• Prepare FedEx overnight and ground shipments of parts as requested including tracking and processing returns

• Process invoices in Oracle (AP) in a timely manner including vendor invoices and credit card receipts

• Maintain all vehicle files including uploading registrations insurance cards and other documents into the inventory system

• Assist the Motorpool Manager and Director with payroll processing

• Provide support with other tasks as needed

Qualifications :

• One to two years of related experience and/or training or an equivalent combination of education and experience

Education & Certifications

• High school diploma or equivalent required

• Associate degree a plus

Skills & Knowledge

• Proficiency in Microsoft Office

• Strong administrative and organizational abilities

• General computer skills

Physical Demands

• While performing the duties related to this position the team member will regularly visit construction sites

• The team member must occasionally lift and/or move up to 10 pounds

Language Skills

• Ability to read and comprehend simple instructions short correspondence and memos

• Ability to write simple correspondence

• Ability to effectively present information in oneonone and small group situations to customers clients and other team members

Mathematical Skills

• Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals

Work Environment

• The majority of the work will be conducted from an office or field office

Additional Information :

Why Westgate

• Comprehensive health benefits medical dental and vision
• Paid Time Off (PTO) vacation sick and personal
• Paid Holidays
• 401K with generous company match
• Get access to your pay as you need it with our Daily Pay benefit
• Family benefits including pregnancy and parental leave and adoption assistance
• Wellness Programs
• Flexible Spending Accounts
• Tuition Assistance
• Military Leave
• Employee Assistance Program (EAP)
• Life Disability Accident Critical Illness & Hospital Insurance
• Pet Insurance
• Exclusive discounts for Team Member (i.e. hotels cruise resorts restaurants entertainment etc.) 
• Advancement & development opportunities
• Community Involvement Programs

Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability status or any other protected status under federal state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process please email with the job title and the location of the position for which you are applying.