Assistant V (Hourly)

Description of Duties and Tasks

• Performs very complex office duties in support of faculty staff and/or student efforts including word processing data entry maintaining files processing mail and duplication; receiving prioritizing and responding to incoming correspondence requests reports and telephone or email contacts.

• Expedites the processing of documents or other items requiring action assesses and works with other staff and community members to resolve issues from students employees and the public regarding college activities.

• Organizes and maintains schedules calendars and appointments including meetings and events and the detailed arrangements associated with such including preparing or providing agendas minutes equipment location information packets and follow up action items.

• Performs complex computer activities including word processing data processing scheduling processes visual and graphic presentations and update and maintain websites.

• Coordinates and maintains operating budgets. Receives and processes requests for budget expenditures such as travel equipment purchases and funds for other activities and events.

• Establishes and maintains files logs and other tracking systems for a variety of information projects and events; may update website or use social media.

• Coordinates special projects including researching and analyzing information and data; interpreting and applying policies and procedures and/or recommending alternative solutions based on information gathered.

Additional Job Specific Duties

• None

Knowledge

• College operations organization policies and procedures.

• Records retention preservation and recording.

• Principles and methods of budget preparation and expenditure control.

• Office management processes and procedures.

• Correct English usage grammar spelling punctuation and vocabulary.

Skills

• Maintaining an established work schedule.

• Establishing and maintaining effective working relationships.

• Effectively using interpersonal and communications skills including the use of tact diplomacy and confidentiality.

• Effectively using organizational and planning skills including the use of intense attention to detail and followthrough.

• Compiling and organizing complex material summarizing discussions and actions taken in report form.

• Reviewing and preparing narrative and statistical reports and records.

• Interpreting and applying rules regulations policies and procedures.

• Analyzing situations accurately and adopting an effective course of action.

• Maintaining confidentiality of workrelated information and materials.

Technology Skills

• Use a variety of spreadsheet word processing database and presentation software.

• Ability to update and maintain websites.

• May also use social media work with desktop publishing and update webpages.

Required Work Experience

• Six months related experience.

Preferred Work Experience

• Experience in higher education.

Required Education

• As required.

Preferred Education

• None

Special Requirements

• None

Physical Requirements

• Work is routinely performed in a standard office or similar environment.

• Subject to standing walking sitting bending reaching kneeling pushing and pulling.

• Occasional lifting of objects up to 10 pounds.

Safety

• Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Pay Rate

$29.60/hour