Executive Assistant and Facilities Administration
Executive Assistant and Facilities Administration
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Pour obtenir une traduction en franais de loffre demploi suivante veuillez envoyer un courriel . Les demandes seront traites dans un dlai de trois jours ouvrables et la priode de dpt des demandes sera prolonge de trois jours.
To obtain a French translation of the following job posting please email . Requests will be addressed within three business days and the application window will be extended by three business days.
At Ontario Health we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes experiences and value. How we work together is reflected through our five values: integrity inspiration tenacity humility and care.
What Ontario Health offers:
Achieving your career goals is a priority to us. Benefits of working at Ontario Health may include the following based on employment type:
Fully paid medical dental and vision coverage from your first day
a health care spending or wellness spending account
a premium defined benefit pension plan
three personal days and two float days annually
three weeks vacation to start (for individual contributors) increasing to four weeks after two years
career development opportunities
a collaborative valuesbased team culture
a wellness program
a hybrid working model
participation in Communities of Inclusion
Want to make a difference in your career Consider this opportunity.
The Executive Assistant manages the daytoday activities of the Vice President ORN and TGLN. This position is responsible for supporting the work of the VP by carrying out a variety of tasks relative to office administration planning coordination and scheduling as well as ensuring the smooth and efficient functioning of the VPs office.
Here is what you will be doing:
Administer daytoday activities of the VP and develop processes to ensure productive and efficient office operation.
Maintain office efficiency by planning and implementing office furniture needs building access new hires onboarding and procurement and supplier management (3040%).
Prepare agendas for various Leadership meetings; record and distribute action items to ensure followup on issues arising from meetings.
Draft edit and proofread correspondence reports and presentations in a timely manner; edit and format documents to ensure accuracy of grammar and detail.
Prepare nonroutine letters and/or reports which may be highly sensitive and confidential in nature.
Schedule and coordinate meetings interviews and events on behalf of the Vice President; ensure a manageable amount of travel external meetings events etc.
Plan and coordinate all aspects of meeting arrangements including logistics IT requirements refreshments invitation lists name badges facilitation etc.
Act as the first point of contact for the VP including primary contact and liaison with the Ministry Senior Leadership Team external stakeholders institutions and agencies.
Demonstrate excellent judgment and integrity through protecting the confidentiality of all correspondence and information.
Interact with Administrative Assistants and coordinators across Ontario Health and respond to requests with appropriate urgency and provide relevant information as needed.
Here is what you will need to be successful:
Education and Experience
Undergraduate degree diploma or certificate in Business Administration Office Administration or an Executive Secretary program or a combination of equivalent experience and education.
Minimum of three (3) years of experience preferably in the healthcare setting.
Experience recording accurate minutes of meetings.
Proficiency at an advanced level with MS Office suite of programs specifically Teams Outlook Word Excel and PowerPoint.
Knowledge and Skills
Exceptional organizational ability with superior attention to detail.
Excellent event and time management skills with the ability and flexibility to prioritize multiple tasks and projects in a fast paced results oriented environment.
Highly developed interpersonal and teamwork skills with the ability to work effectively with all levels of staff volunteers and external clients and stakeholders.
Demonstrates superior oral and written communication skills.
Excellent problemsolving and analytical skills.
Strong work ethic and proven ability to practice a high level of confidentiality.
Location: GTA Ontario (currently hybrid; subject to change)
#LIhybrid
Employment Type:
Permanent Full timeContract Length:
N/ASalary Band:
Band 3External Application Deadline Date:
May 18 2025All applicants must be a resident of Ontario to be considered for roles at Ontario Health.
Ontario Health encourages applications from candidates who are First Nations Mtis Inuit and urban Indigenous; Francophone; members ofBlack and racializedgroups; 2SLGBTQIA communities; trans and nonbinary individuals;and people living with disabilities.
Ontario Health is an accessible employer and we offer accommodation in all aspects of employment including the recruitment process. If you require a disability related accommodation in order to participate in the recruitment process please email and a member of the team will connect with you within 48 hours.
Employment Type
Full-Time
