Deputy Director of Procurement

Title: Deputy Director of Procurement

State Role Title: Procurement Manager III

Hiring Range: $105000 $120000

Pay Band: 6

Agency: Virginia Department of Health

Location:Dept of Health

Agency Website: Type: General Public G

Job Duties

A. Performance Management (for employees who supervise others)
Serves in a managerial/supervisory capacity and conducts performance management activities for staff
Establishes and reviews work assignments and priorities and resolves related issues in conjunction with program management and Human Resource staff
Ensures relevant training and workplace safety for staff and conducts appropriate performance monitoring and appraisals

B. Compliance & Consultation
Independently consults analyzes reviews and assists with procurement activities of VDH central office programs and Local Health Departments to include purchasing activity and documentation processing systems and business processes
Assesses operational efficiency and effectiveness as well as compliance with applicable procurement laws policies and procedures
Provides findings operational recommendations and appropriate action and cost recovery opportunities
Submits reports with recommended corrective actions to senior level administrators as appropriate
Periodically follows up with Local Health Departments and Programs to determine if corrective actions have been taken
Recommends suspension or revocation of delegated purchasing authority when warranted
Applies extensive knowledge of the principles and practices of procurement material operations contract management and governmental purchasing
Uses basic spend management reports to identify source and contract for organizational needs

C. Procurement/Contracting
Researches develops writes and/or reviews Requests for Proposals (RFP)/contracts and Invitations for Bid (IFB) defines specific requirement and proposal evaluation criteria for complex goods and services evaluates proposals received and negotiates and awards centralized single or multilocation contracts in order to maximize service levels and minimize costs for the State using formal training and experience; many of these RFPs IFBs will be developed for the first time requiring a very high level of expertise.
May direct or serve as a member of a review team using a comprehensive understanding of all procurement related functional areas and analytical communication and investigative skills
Assists in development of required format purchasing methods and procedures the goods or service industry involved applicable laws and regulations and evaluation criteria to assist agency personnel statewide and in drafting or writing procurement solicitations using procurement experience formal training and the APSPM and VPPA
Manages/directs develops implements interprets and evaluates complex procurement programs and processes
Provides support in budget development and monthly reconciliation efforts to monitor division expenditures.

D. Subject Matter Expertise
Researches prepares and conducts training workshop(s) or individual training presented to purchasing in other work units and other officials as requested
Provides eVA and Small Purchase Charge Card training as needed and mentors buying staff
Serves in an advisory capacity and/or participates in the development and implementation of VDH material management training initiatives and information systems
Assists in developing strategy and implementing policies for material management related activities
Researches writes and distributes or assists in how to publications for use by the agency
Receives and responds to purchasing related inquiries from vendors; provides consultant services to the agency and on procurement or related operational maters; interprets policy and procedures; and directs or participates in special projects
Serves as an expert of procurement law including the Virginia Public Procurement Act and procurement principles and practice including approved methods of procurement supplier diversity requirements specification package development contract management and administration principles and small purchase programs

E. Customer Service
Responds to requests from Local Health Departments program managers and management for assistance increased delegation of purchasing authority reviews for compliance with published standards and recommends increase or retention of authority
Responds to special requests from State agencies and other public bodies for review information analyses and activities of operational practices and procedures written policies and procedures forms solicitations etc. and offers suggestions as appropriate
Plans manages and/or participates in special projects and/or initiatives and may attend various committees meetings staff as assigned by the manager and/or independently as required
Assists with diverse task force activities and committees designated by management
Supports the intent of Executive Order 20 (2014) and the goals of the Agency Annual Swam Procurement Plan when making vendor sourcing decisions for goods and services; ensures that the agency is following the SWaM set asides for the purchasing of goods and services and is the SWAM Champion for the agency; ensures that purchases of goods and services follow the Setaside for Award Priority in the APSPM 3.10

Minimum Qualifications

Comprehensive knowledge of state and federal procurement policies and procedures
Considerable knowledge of the principles and practices of public administration/business management finance procurement and contracting
Experience managing programs and providing supervision of staff
Knowledge of FOIA principles related to procurement activities considerable knowledge of contract law and experience in Procurement and Materials Management
Substantial knowledge and use of statewide central electronic procurement system financial systems and warehouse management systems
Complete knowledge and application of best practice contract management and administration principles

Additional Considerations

Certified Public Purchasing Officer (CPPO) or Certified Purchasing Manager Certifications (CPM) or a Virginia Contracting Master (VCM) are desirable
Knowledge and use of agency specific resource planning systems

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

VDH accepts only online applications. Faxed mailed or emailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Services Child Abuse and Neglect Central Registry check U.S. HHSIG Exclusion List check employment reference check and EVerify. Other financial credit driving background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture hair type and protective hairstyles such as braids locks and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy childbirth or related medical conditions. VDH employees have a shared Code of Ethics which can be found in the bottom banner of our website: .

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions: You may be required to respond to positionspecific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Rose Sandra Bose

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). ServiceConnected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022 February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.