Science Operations Manager - University of California San Francisco SOO
Science Operations Manager - University of California San Francisco SOO
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Job Description
Current HHMI Employees click here to apply via your Workday account.
The Howard Hughes Medical Institute (HHMI) advances the discovery and sharing of scientific knowledge to benefit us all. As a biomedical research organization and philanthropy HHMI supports a vibrant community of academic researchers educators students and professionals. Together were unlocking the fundamentals of biology and building an open inclusive future for science.
About the Role:
We have an exciting opening for a Science Operations Manager to lead our Science Operations Office located at University of California San Francisco in San Francisco. The office is located at the UCSF Mission Bay Campus next to Gladstone Institute and near the Chase Center. At HHMI Science Operations Managers serve as the first point of contact and operational liaison to assigned HHMI research laboratories and our partner Host Institutions. These roles play an integral part in championing and upholding HHMIs policies practices and procedures. Through building strong relationships across HHMI you will partner on the delivery of financial human resources procurement and host/lab services while acting as a change champion for ongoing process improvement efforts. One of the key responsibilities of this role is to ensure alignment with HHMIs mission vision and culture among office and lab staff. It will be critical to model strategic leadership behaviors be selfdirected and be able to balance the labs preferences and perspectives with organizational priorities and policies.
Occasional travel is required to UC Santa Barbara UCLA UC Santa Cruz and Gladstone Institute and HHMI headquarters in Chevy Chase MD to participate in events and meetings.
This role will be part of a hybrid work environment with the expectation of 23 days onsite and the remainder remote.
What We Provide:
A team that values and champions a culture of continuous learning creativity collaboration and interdisciplinary thinking.
A role well positioned to support an organization that is fundamentally changing the scientific landscape by implementing initiatives emphasizing HHMIs core values.
A missiondriven team that is passionate about their work and an environment where colleagues help each other.
A comprehensive total rewards package that includes competitive pay with a 10% employer contribution to your retirement a hybrid work schedule broad benefits options and much more.
What Youll Do:
Serve as the local relationship manager and liaison to HHMI investigators lab staff Science Operations Office (SOO) staff host institution officials and HHMI headquarters staff on science operations matters for the University of California San Francisco University of California Santa Barbara University of California Los Angeles University of California Santa Cruz and Gladstone Institute.
Build and leverage relationships with key host institution partners to address policies procedures and campus service transactions. Maintain knowledge of host safety and disaster recovery preparedness guidelines policies and procedures.
Work within Concur Workday Abacus and Ariba to help support lab activities (including expense reimbursement lab procurement activities etc.)
Directly oversee Science Operations staff including running daytoday responsibilities as well as mentoring and coaching to ensure business continuity and career development.
Lead and participate in projects and process improvement efforts by serving on crossfunctional teams and collaborating with peer groups and managers. Champion and constantly work to improve administrative processes
Collaborate with department leadership Science leadership the SOO team and fellow Science Operations Managers (SOMs) to ensure adoption and compliance with standard policies procedures processes and technologies to promote consistency.
Prepare annual budget for SOO. Monitor laboratory budgets providing oversight and consultation to investigator/delegate. With the guidance of the Regional Business Manager perform various fiscal/budgeting services for Investigator labs such as personnel forecasting/transfers encumbrance monitoring and financial audits.
Partner with various Operational teams including Procurement People & Culture Finance and others to support coordination between labs and responsible teams for facilitating:
Lab procurement needs and ordering as well as monitor and approve activities such as expense reimbursements graduate student payments and capital equipment requests
Visa processing personnel changes salary planning among other HR processes.
Facilitation of Material Transfer Agreements (MTAs) with labs hosts and Office of General Counsel (OGC) and handle intellectual property issues as they arise.
Work with both the Host Institutions and HHMI to lead the opening and closing of HHMI research labs lab and office space changes and lab renovation requests.
Lead fixed asset inventory.
Serve as backup for other SOMs during leave and vacancies. Train and onboard science operations staff as needed.
What You Bring:
Bachelors degree in business administration or a related field or equivalent combination of experience and education required
A minimum of seven to ten years of experience in an operations/administrative leadership role including responsibilities for purchasing human resources and budget management
Proficiency working with information systems and technologies ideally Workday Ariba Procurement Office 365 SharePoint and Zoom.
Prior experience serving as a relationship manager focused on leading and influencing others with a consistent record of building and maintaining strong networks to connect the right people to accomplish goals.
Experience working in a matrixed environment with geographically dispersed staff colleagues and direct management.
Experience with successfully supervising and coaching your team
Excellent analytical organizational and critical thinking skills and strong sound judgment
Ability to create analyze and report on operational and financial metrics to monitor progress and drive improved performance.
Experience in process improvement project management and change management is highly desirable.
Application Instructions:
During the application process please submit a cover letter stating how your qualifications and experience match the requirements and how your experience will support HHMI in its mission.
Physical Requirements:
Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).
Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.
Please Note:
This job description sets forth the jobs principal duties responsibilities and requirements; it should not be construed as an exhaustive statement however. Unless they begin with the word may the Essential Duties and Responsibilities described above are essential functions of the job as defined by the Americans with Disabilities Act. #LIKS1
Compensation and Benefits
Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission including competitive pay exceptional health benefits retirement plans time off and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more.
Compensation Range
$117350.27 (minimum) $146687.84 (midpoint) $190694.19 (maximum)Pay Type:
AnnualHHMIs salary structure is developed based on relevant job market data. HHMI considers a candidates education previous experiences knowledge skills and abilities as well as internal consistency when making job offers. Typically a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.
Required Experience:
Manager
Employment Type
Full-Time
