Clerical Aide: Attendance/Receptionist [for 25-26 SY]
Clerical Aide: Attendance/Receptionist [for 25-26 SY]
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Job Description
Job Title: Clerical Aide Attendance/Receptionist Wage/Hour Status: Nonexempt
Reports to: Administrator Assigned Pay Grade: 3(C&I Aide Employees) / 183 days
Dept./School: Assigned Campus or department Date Revised: 1/22/19
Primary Purpose:
Under direct supervision provide reception and clerical assistance for the efficient operation of the campus or department attendance records for the campus. Under direct supervision perform data entry regarding attendance.
Qualifications:
Education/Certification:High school diploma or GED
Special Knowledge/Skills:
Ability to use personal computer software and/or online computer terminal for data entry and to prepare reports
Proficient keyboarding file maintenance and 10key skills
Ability to meet established deadlines
Effective organization communication and interpersonal skills
Ability to follow written instructions
Ability to operate multiline phone system
Basic math skills
Bilingual in English and Spanish preferred
Experience:One year clerical experience in office setting; prior data entry experience.
Major Responsibilities and Duties:
Reception and Phones
- Receive and direct incoming calls take reliable messages and route to appropriate staff.
- Greet and direct campus visitors.
- Assist parents in checking students in and out of school.
- Receive sort and distribute mail messages documents and other deliveries.
- Assist with the receipt and distribution of student materials including homework requests.
- Maintain visitor log and issue visitor passes.
Records and Reports
- Collect and enter attendance and verify accuracy of according to established procedures.
- Prepare and print reports including attendance reports class or personnel rosters endofsemester reports or accounting reports.
- Assist parents students and faculty with questions regarding student attendance.
- Call parents to verify student absences as needed.
- Report all attendance problems to designated administrator.
Other
- Assist with preparation of materials for mailing including preparing labels stuffing envelopes etc.
- Maintain computerized files using personal computer including reports employee roster and mailing lists.
- Provide clerical assistance as needed.
- Assist in campus office as needed.
- Perform other duties as assigned by the administrator.
- Maintain confidentiality.
Supervisory Responsibilities:
None.
Equipment Used:
Multiline phone system personal computer or online computer terminal printer calculator and copier.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Continuous sitting.
Repetitive hand motions; prolonged use of computer.
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The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Employment Type
Full-Time
