Secretary, Transportation

MIN: $33810

MID: $39794

Days Per Year: 226

JOB TITLE: Secretary
Transportation Department

REPORTS TO: Director of Transportation

WAGE/HOUR STATUS: Nonexempt

PAY GRADE: Para 6

PRIMARY PURPOSE:

The Transportation Secretary will report directly to the Director of Transportation and will provide support and clerical assistance to all Transportation administrators and staff.

All employees of SISD are expected to act with integrity support organizational goals communicate in a clear and respectful manner champion the needs of our students and drive continuous improvement

QUALIFICATIONS:

Required:

• High school graduate or GED from an accredited institution

Preferred:

• At three years of job related experience
• Fluent in Spanish and English spoken and written
• Experience or familiarity with Department of Transportation rules and regulations

SPECIAL KNOWLEDGE/SKILLS:

• Advanced organizational skills
• Able to proficiently and accurately type at least 60 wpm
• Proficient in time management planning and prioritizing
• Effective interpersonal skills
• Proficient file maintenance and office inventory maintenance
• Advanced skills in Excel and Word programs
• Able to effectively manage multiple task at once
• Excellent oral and written communication skills: grammar spelling and punctuation

MAJOR RESPONSIBILITIES AND DUTIES:

• Prepare documents (correspondence forms reports etc.) as requested.
• Maintain physical and computerized departmental and personnel files.
• Promptly and courteously answer incoming calls take reliable messages and route to the appropriate staff members as deemed appropriate.
• Maintain records for drug testing for employees and coordinate with the Department of Transportation (DOT) to schedule random drug testing and physicals for all district commercial drivers.
• Notify Human Resources of workrelated injuries after the supervisor and employee has completed the injury forms and Notice of Absences for extended leaves.
• Schedule meetings and maintain paperwork for the Accident Review Board (ARB).
• Coordinate onboarding of all Transportation Department employees with Human Resources Transportation administrators and managers.
• Coordinate building access for employees through Facilities Management.
• Schedule and verify attendance for employees annual online professional development courses.
• Serve as departmental liaison with Human Resources regarding service awards Letters of Reasonable Assurance Even Pay Election Forms etc.
• Assist Payroll Clerk to verify employee attendance on a monthly basis.
• Serve as the primary point of contact for scheduling rooms.
• Maintain confidentiality regarding sensitive student and staff information.
• Participate in staff development and any other meetings as assigned.
• Perform all other duties as assigned.

WORKING CONDITIONS:

The usual and customary methods of performing the jobs functions required the following physical demands: physical mobility prolonged sitting repetitive hand and arm motions some lifting carrying pushing and/or pulling. This position will also require traveling within the district. Mental demands: Maintain emotional control ability to effectively communicate in both oral and written English for safety reasons. Environmental Conditions: Work outside and inside; moderate exposure to extreme temperature (hot and cold) and vehicle fumes.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.