Executive Secretary 1
Executive Secretary 1
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$ 44890 - 67678
1 Vacancy
Job Description
THE POSITION
Are you interested in supporting the critical work of the Office of Children Youth and Families The Deputy Secretarys Office is seeking an experienced professional to join our team and provide critical administrative support in a highly independent role. As an Executive Secretary the ideal candidate will manage both the daily operations including scheduling meeting coordination and event planning as well as tackle higherlevel responsibilities such as handling sensitive information managing relationships and overseeing special projects. This position demands proactive problemsolving discretion and the ability to navigate complex situations. As a key player you will engage with both internal leadership and external partners contributing to the success of critical initiatives. If you are ready for a challenging and impactful role we encourage you to apply!
Watch thisvideoto see how you can make a difference working for the Office of Children Youth and Families!DESCRIPTION OF WORK
In this role you will adapt to the everchanging demands of the Deputy Secretary shifting priorities as necessary while maintaining a high level of confidentiality in all administrative duties. You will also serve as a key representative of the Office of Children Youth and Families engaging with the public by drafting correspondence welcoming guests and thoughtfully representing the office in all interactions. As the primary point of contact for individuals families and external stakeholders you will provide exceptional customer service handling each call email and visitor with professionalism efficiency and attention to detail addressing questions and concerns in a timely and effective manner. Interested
Interested in learning more Additional details regarding this position can be found in theposition description.
Work Schedule and Additional Information:
- Fulltime employment 37.5 hours per week
- Work hours are 8:30 AM to 4:30 PM Monday Friday with a 30minute lunch.
- Telework:You may have the opportunity to work from home (telework) parttime up to 2 days per week. In order to telework you must have a securely configured highspeed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework you will have the option to report to the headquarters office in Harrisburg.
- Salary:In some cases the starting salary may be nonnegotiable.
- You will receive further communication regarding this position via email. Check your email including spam/junk folders for these notices.
REQUIRED EXPERIENCE TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
- Three years of progressively responsible experience in secretarial work. Appropriate formal post high school secretarial training may be substituted for the required experience on a yearforyear basis; or
- An equivalent combination of experience and training.
Other Requirements:
- You must meet the PA residency requirement. For more information on ways to meet PA residency requirements follow the link and click on Residency.
- You must be able to perform essential job functions.
How to Apply:
- Resumes cover letters and similar documents will not be reviewed and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e. relevant detailed experience/education).
- If you are claiming education in your answers to the supplemental application questions you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Your application must be submitted by the posting closing date.Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
- Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans go to and click the Veterans Preference tab or contact us at .
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit develop and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race color religious creed ancestry union membership age gender sexual orientation gender identity or expression national origin AIDS or HIV status disability or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
- Completing the application including all supplemental questions serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
- Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
- Your score is valid for this specific posting only.
- You must provide complete and accurate information or:
- your score may be lower than deserved.
- you may be disqualified.
- You may only apply/test once for this posting.
- Your results will be provided via email.
Employment Type
Full-Time
