Executive Assistant to the Superintendent
Executive Assistant to the Superintendent
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Job Description
Jacksonville North Pulaski School District
Position Title: Executive Assistant to the Superintendent
Department: District Administration
Reports To: Superintendent of Schools
Contract: (244 days)
Closing: Until Filled
Mission:
Provides executive assistance to the Superintendent in supporting and ensuring effective communication with the Board of Education both as a group and as individuals. This support encompasses a wide range of key responsibilities with a goal of ensuring that the Board has all background information necessary to make decisions relative to the direction of the District.
Serves as the Superintendents liaison in monitoring and facilitating the progress of staffled projects and initiatives and being attuned to the concerns and positions of community individuals and groups relative to District activities and plans.
Serves as a highly effective communicator and leader who takes responsibility for complex shortterm assignments and intervenes by means of strategic problem solving.
SUMMARY:
The Executive Assistant to the Superintendent provides operational assistance by managing special projects and leading key initiatives by resolving complex issues that require executive leadership and direction by supporting the deliverables of the Superintendents Administrative Team and by ensuring that expectations and deadlines are clearly communicated to staff. The Executive Assistant to the Superintendent serves as a key strategic planner advisor decisionmaker and problem solver for the Superintendent ensuring that issues needing the Superintendents attention are addressed in a timely way.
The Executive Assistant to the Superintendent supports the Superintendent by serving as the executive liaison with the Board of Education and by facilitating effective communication with the Board members; by overseeing the Boards policy development; and by preparing/contributing to reports briefings presentations and responses on Board goals and specific issues. Ongoing support for the Board also includes such responsibilities as preparing agendas structure meetings recording and transcribing minutes organizing subcommittees and gathering and disseminating information for the Board and on behalf of the Board.
The Executive Assistant to the Superintendent represents the District and Superintendent at public events and in various capacities with government and community organizations; facilitates communication with all stakeholders; and ensures that the Superintendents office is responsive to the needs of the Board staff and community with attention to supporting equity and diversity.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Serves as chief aide and liaison to the Board of Education. Oversees Board communication and preparation of materials for Board meetings and retreats. Plans meeting agendas and work sessions with Board leadership. Attends Board meetings and ensures that minutes are taken and followup assignments are completed.
- Drafts progress reports in collaboration with the Superintendent and department directors.
- Develops policy documents communications and recommendations for the Superintendent and oversees policy updates needed to align with new legislation or legal mandates. Provides information on District policies and procedures and advises staff in interpreting policy direction.
- Manages special assignments on a shortterm basis and provides effective intervention in complex situations.
- Serves as a key member of the Superintendents leadership team coordinating agendas facilitating meetings and ensuring that followup actions are completed. Provides leadership and support to the Superintendents direct reports to ensure the Districts strategic goals and objectives are met and that projects are carried out in a timely way.
- Assists with matters related to legislation and intergovernmental relations. Supports the Board in identifying legislative priorities and communicating with local legislators. Assesses and manages sensitive issues that arise in the rapidly changing environment of the Superintendents Office where improper handling could have serious consequences for the District. Serves as the Superintendents and Boards twoway intermediary with District departments staff and community members with support for enhancing equity and promoting diversity.
- Analyzes interprets and provides recommendations to the Superintendent concerning district issues and other matters.
- Facilitates external relationships with community groups policymakers funders and other stakeholders. Responds to inquiries concerns and complaints regarding issues programs policies and procedures in areas of responsibility.
- Responsible for District communications including the public acknowledgement of contributions and accomplishments of staff students and community.
- Performs duties related to the Human Resources Department as assigned.
- Performs other duties as determined by the Superintendent.
EDUCATION/CERTIFICATION/EXPERIENCE:
- Experience as an assistant to the Superintendent of a school district or CEO of a nonprofit or forprofit organization preferred.
- Bachelors degree in education or a businessrelated field strongly preferred.
- Experience working directly with elected officials superintendents administrative leaders school board members and community representatives preferred.
- Demonstrated strong oral and written communication skills required.
- Knowledge of state local and school system fiscal regulations policies and procedures preferred.
- Demonstrated track record of success required in:
- Leading multiple strategic initiatives simultaneously
- Coalition and relationship building across a diverse group of stakeholders
- Leading significant crossfunctional initiatives in diverse and complex organizational settings
- Leading in an achievementoriented and fastpaced environment
REQUIRED KNOWLEDGE SKILLS AND ABILITIES:
- Ability to manage and complete projects with attention to detail demonstrating strong organizational skills ability to balance the big picture with detailed steps to reach the end goal and ability to balance multiple projects under tight deadlines.
- Ability to actively listen to others build consensus and resolve conflicts.
- Ability to skillfully navigate existing political structures/systems.
- Ability to motivate inspire and move others into action to achieve assigned goals.
- Knowledge of public meetings law and how the Board of Education and staff interact to achieve short and longterm District goals.
- Ability to build and maintain strong relationships.
- Ability to work successfully alone or on a team.
- Ability to coach coordinate and lead teams.
- Ability to tailor a message for the audience context and mode of communication.
- Ability to establish clear expectations deliverables and deadlines.
- Ability to set clear agendas and facilitate effective meetings.
- Ability to handle multiple technological platforms (software and hardware).
The Jacksonville North Pulaski School District is an Equal Opportunity Employer.
It is the policy of the Jacksonville North Pulaski School District not to discriminate on the basis of age sex race color religion national origin or disability in its educational programs activities or employment practices.
Employment Type
Full-Time
