UNIV - Grants Administrator II - College of Health Professions, Research Admin

Job Description Summary

Position reports to the Director of Research Administration for the College of Health Professions. Plans coordinates and/or performs complex administrative and business management activities for the College. Formulates and administers grant/contractrelated administrative policies and procedures. Position administers pre and postaward grant and contract activities in support of the Colleges efforts to secure external funding from federal state local corporate foundation and other private sources. Responsible for grant proposal preparation and submission as well as postaward management of all grant activities. Position may be responsible for the management of large multiproject Center grants that include a diverse array of research activities and supports shared resources and facilities for investigators from different disciplines that have a multidisciplinary approach to a joint research effort or common research problem. Position may also be responsible for the management of large grants with multiple subawards that may include collaborations with both domestic and international institutions as well as large grants with multiple supplemental grants for related subprojects.

This is a fully remote position.

Entity

Medical University of South Carolina (MUSC Univ)

Worker Type

Employee

Worker SubType

Classified

Cost Center

CC000233 CHP Research Admin

Pay Rate Type

Salary

Pay Grade

University07

Pay Range

56210...000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties 35%

POSTAWARD

Performs grant/contract activities related to fiscal management personnel management procurement supply services auxiliary services etc. Serves as collegewide liaison with Principal Investigators Sponsors Consortia Consultants MUSC IRB MUSC ORSP and MUSC Grants and Contracts Accounting.

Manages all Life of Grant/Contract activities of the assigned College of Health Professions (CHP) Center grants and other complex grants and contracts. Responsible for ensuring all budgetary personnel and reporting requirements are met and in compliance with all pertinent regulations and guidelines. Develops and monitors organization of complex financial tracking system for a substantial number of research grants and associated cost share and institutional support accounts associated with CHP Center grants. Initiates and facilitates revenue transfers with nonCHP Business Administrators for revenues required in Cost Share accounts. Prepares and manages adjustments to research proposals contracts supplemental fund requests amendments subcontracts rebudgeting extensions and other business and financial provisions. When appropriate and needed for corporatesponsored studies prepares and submits invoices for payment; tracks deliverables; and ensures payments are received and processed. Monitors research budgets and makes determinations on overruns transfers and adjustments to contract provisions.

Responsible for tracking Facilities and Administrative (F&A) Costs associated with Center grants to ensure accurate distribution is made at the College Department and PI levels.

Assists with the postaward regulatory process by monitoring and approving protocols through the IRB/IACUC approval system. Ensures participant remunerations are compliant with study protocols and assists Grant Coordinator with managing payments and maintaining documentation. Continually reviews and conducts internal audits to ensure compliance with Federal State University college and granting agency laws rules regulations policies and procedures. Tracks multiple IRB/IACUC/IBC protocols associated with assigned grants and ensures that amendments and renewals are collected for reporting purposes.

Assists with management of collegewide grant expenditures to ensure compliance with approved grant budgets and institutional and state policies and procedures. Consults with personnel regarding availability of funds and the preparation of funding requests. Supervises and coordinates the preparation and maintenance of all grant related fiscal records to include expenditures encumbrances commitments and projected needs. Prepares and submits requests for budget revisions. Assists Business Office with resolving any expense or reconciliation discrepancy of grant transactions when needed monthly.

Organize and coordinate Pilot Project Program within the College of Health Professions Center grants as assigned. Ensures annual Request for Applications (RFA) to external and MUSC Investigators for pilot project funding opportunities is created and disseminated. Work with external candidate to prereview budgets prior to proposal submission and meets individually with internal applicants to discuss proposal development and budget. Responsible for ensuring applications are provided or made available to review panel. Responsible for providing proposal reviews to Executive Committee for consideration of funding. Responsible for coordinating and facilitating the approval process of proposals through the Executive Committee External Advisory Committee and NIH. Provides award notices to Investigators whose proposals are approved for funding. Work with external awardees and their institutional representatives and MUSC ORSP and GCA to ensure budgetary regulatory and COI issues are in place to establish subcontacts track expenditures and invoicing. Coordinate project progress with sixmonth technical report as well as final technical and accounting reporting. Track all funded projects accomplishments for a minimum of three years and compile.

Responsible for the transfer of grants from other institutions to MUSCCollege of Health Professions for new faculty being employed by MUSC who have existing grants. Interacts with MUSC Office of Research and Sponsored Programs Grants and Contracts Accounting the entity currently overseeing the grant(s) and the new faculty member to ensure that grants are appropriately transferred.

Provides reminders of necessary actions for invoicing progress reports milestone documentation or other required elements during the life of the grant/contract. Assist Principal Investigators with procurement of data supplies equipment or other items necessary for conduct of the research as specified in the grant. Coordinates any required reports to include annual monthly quarterly or closeout for grants and contracts review budgets expenses personnel and accounting adjustments. Provides reminders of necessary actions for expiring grants and contracts verifies financial reports prepared for the sponsor by MUSC Office of Grants and Contracts Accounting.

Participates in monthly Center Executive Committee meetings and presents on budgetary and reporting issues. Participates in semiannual External Advisory Board Meetings providing budgetary and programmatic information needed for EAB assessments. Participates in other Center Grant Steering Committee or other grantrelated meetings workshops and events as needed or requested for planning executing and followup of these special events. Meets regularly with Center investigators to discuss budgetary needs and ensure that funds will be sufficient to complete project aims.

Job Duties 20%

PREAWARD

Assist collegewide faculty staff and students by managing proposal development and submission through: Researching selecting and interpreting relevant RFP/PA announcements and other potential funding opportunities; Preparing/revising and negotiating budgets; Compiling editing and revising protocols and proposal components.

Prepare completed grant proposals for submission to the University Office of Research and Sponsored Programs and granting agencies. This function includes the preaudit and assessment of proposals for potential fiscal issues to ensure allocations are allowable such as cost sharing F&A rates fringe rates travel costs personnel costs etc. Additionally preaudit and assessment includes review for additional potential regulatory implications such as biosafety IRB IACUC etc.

Creates and routes the electronic Internal Proposal Forms (IPF) for review and approval by all required Departmental/College personnel. Saves IPF and related documentation in a designated file for future access by the Team.

Assists with the preaward regulatory process by monitoring and approving protocols through the IRB/IACUC approval system.

Job Duties 15%

COSTING ALLOCATIONS AND PAYROLL ACCOUNTING ADJUSTMENTS /ACTIVITY REPORTING HR

Responsible for the creation and routing of Costing Allocations and Payroll Accounting Adjustments for temporary grant employees and for initiating and routing designated faculty and staff Costing Allocations and Payroll Accounting Adjustments for those who have grant funding. Monitors all designated Costing Allocations to ensure research funding for faculty and staff are updated monthly as funding changes.

Responsible for tracking effort and salary encumbrances of an extensive number of multidisciplinary personnel supported on assigned Center awards and other grants including senior faculty with multiple funding sources. Responsible for developing and monitoring a complex level of tracking to ensure that Costing Allocations are created in a timely manner and award is invoiced accurately.

Responsible for collaboration with multidisciplinary business managers and grants administrators on the MUSC campus. Responsible for maintaining detailed FTE workbooks on each personnel supported from grant funding to accurately reflect effort on project throughout the budget year.

Responsible for allocating percent effort for grant and department funding on Quarterly Activity Reports for assigned personnel then routing to the employee for certification and submission. Enters Quarterly Activity Report distributions in the employees FTE Workbook.

Assists the Business Manager and other personnel with HR duties as needed with the recruitment hiring appraisals and separations of research employees. Assists hiring supervisor as requested with applicant review and interview process.

Job Duties 15%

FINANCIALS ANALYTICS & FORECASTING

Responsible for providing accurate and timely budgetary information to the Deans Office and/or Business Managers to enable completion of designated original budgets and ongoing financial adjustments for Research activity for the College including Personnel Operating Expenses Transfers Revenue and F&A for grants contracts and other designated Accounts.

Responsible for the preparation and monitoring of designated research budgets for the current and subsequent budget year which includes projections of personnel and nonpersonnel expenditures. Provides the CHP Deans Office and/or Business Managers with research funding information to be included in the annual college budget to be submitted at the University level. Develops and manages research funding portfolios to provide projections and forecasting.

Ensures Funding per Faculty Member workbook is updated at least biannually and more often as requested for designated faculty.

Job Duties 5%

SPECIAL REPORTING REQUIREMENTS

Advises CHP Deans Office Administrators Research Faculty and Research Administration Team Members of extensive reporting requirements of assigned CHP center grants and/or other complex grants for financial reporting and/or agency funding requirements

Responsible for additional reporting requirements specific to the Center awards including but not limited to: (1) collecting and compiling extensive data for the annual NIH Research Performance Progress Report (RPPR); (2) collecting and compiling products and accomplishments for internal and external pilot project to be included with the RPPR (3) Providing individual project reports to the External Advisory Board (EAB) for the development of the EAB annual report required for submission with the annual RPPR; (4) collate information for all pilot project reporting to track all PI progress and resulting funding for a three years after project end dates and (5) tracking and reporting of all equipment procured with Center funds.

Responsible for reporting of projects funded under the Pilot Project Program. Responsible for accurate reporting to the MUSC Office of Research and Sponsored Programs and MUSC Grants & Contracts Accounting of project expenditures and anticipated carryover balances into a new budget year for pilot projects with convoluted start and end dates. Communicate with ORSP & GCA to establish preaward UDAKS prior to NIH approval of carryover of funds.

Job Duties 5%

KNOWLEDGE BASE AND LIAISON

Responsible for maintaining knowledge base through attending training sessions and reviewing new information impacting the proposal submission postaward maintenance compliance and regulatory processes. Provides training in grant/contractrelated administrative/management practices and procedures. Serves as liaison between the investigators the College the University and oversight offices such as IRB ORSP and GCA.

Job Duties 5%

GRANT DATABASE AND SPECIAL PROJECTS

Assists with coordination and maintenance a central database containing grant submissions and awards. Contributes to grant activity reports for Director of Research Administration as requested. Plans implements and coordinates special projects or programs; prepares detailed reports. Serves as secondary backup for College Compliance Officer and IRB regulatory processes and subject matter expert on compliance and information requests related to College grant activity.

Additional Job Description

Minimum Requirements: A bachelors degree in business administration public administration or the social sciences and four years experience in contracts and grant administration activities. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous 68 hours per shift; Frequent 26 hours per shift; Infrequent 02 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift carry lower push or pull objects 15 lbs or more unassisted. (Frequent) Ability to maintain 20/40 vision corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.

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