Coordinator, Administrative

Title: Coordinator Administrative

Employee Classification: 52 Wks Unit

Department: Academic Advising & Student Success

Salary Range: $ 39750.00

Who we are:

We are notforprofit: St. Louis Community college (STLCC) is a nonprofit institution dedicated to empowering students expanding minds and changing lives. Employees are committed to strengthening the St. Louis community with inclusive and transformative education.

We are a respected employer: For 60 years STLCC has served the St. Louis community expanding to 4 main campuses 2 education centers 2 workforce training centers and 5 centers of excellence. More than onehalf of the households in St. Louis have at least one member who has taken classes at STLCC.

We make an impact in the community: Through credit courses continuing education and workforce development programs STLCC annually serves nearly 69000 students. More than 80% of career and technical graduates employed in their fields or continue their education at fouryear institutions within six months of graduation. STLCC sends more transfer students to Missouris fouryear colleges/universities than anyone else.

What you get:

Benefits package for fulltime employees: STLCC offers one of the best benefit packages in the St. Louis area. As a STLCC employee you will have access to a 100% match on your contribution to retirement two health insurance plans options that are no cost to the employee including an HSA option lowcost life insurance with a 3x salary benefit and other lowcost benefits including dental vision AD&D Shortterm & Longterm disability insurance.

Opportunity to grow: Over half of our employees have served the college for more than 12 years exploring different career paths and advancing to higher level positions.

Education & training opportunities: STLCC offers tuition waivers for employees fulltime and parttime their dependents. Fulltime employees can take advantage of tuition reimbursement for other institutions after just 6 months of service and an annual professional development allotment.

Work/life balance: Fulltime STLCC employees have access to a generous time off package including holidays vacation personal days medical leave and other leave options. Our holiday schedule even includes a paid winter holiday at the end of the calendar year.

Commitment to wellness: STLCC HR boasts a dedicated health and wellness specialist who is enthusiastic about creating a culture of wellness throughout the College. With access to college wellness vendors employees are educated motivated and rewarded for healthy behaviors. STLCC employees and anyone living in their household also have access to an employee assistance program (EAP) that can help them with virtually any life need.

The basics of this position:

The Administrative Coordinator coordinates the accurate and timely completion of both routine administrative department functions and assigned special projects for the department of Academic Career and Transfer Advising providing technical and administrative managerial support to the director.

What youll do:

• Coordinate logistics of events including scheduling rooms ordering supplies catering and managing district internal calendar.
• Oversees the maintenance of accounting records for departments which may include purchase. orders and requisitions billing expenditures revenues inventory hiring and payroll.
• Coordinate scheduling and support for oncampus recruitment for employers and university partners.
• Operate various technology platforms including Navigate Banner and Page Up for reporting surveys student referrals requisitions budgeting and employee hiring.
• Assist with supporting travel and professional development for district department including expense reports.
• Manage district focused emails from stakeholders that require direction and/or action at a district level from the director.
• Approve students alumni and employers registration in the employment management system Handshake.
• Initiate marketing requests for the department in support of Academic Career and Transfer programming and communication.
• Schedule meetings draft agendas and take meeting notes.
• Monitor and manage assigned budgets for the department.
• Participate and chair department and college committees.
• Order office supplies furniture business cards name tags and other work with vendors on student giveaways and swag.
• Coordinate scheduling of interviews moving candidates in Page Up and new hire orientation scheduling.
• Create internal surveys for staff feedback on relevant topics.
• Travel across district to fill in for front desk staff as needed.
• Greet and provide exemplary service to students faculty staff and visitors.
• Schedule student appointments and handle incoming phone calls and email inquiries.

Education experience and other requirements:

Associates Degree in a related field with three to five (35) years of experience.
High School Diploma with over five (5) years of progressively responsible secretarial work experience.

Preferred Qualifications:

Experience in a college/university setting is preferred.