Contracts and Vendor Management Administrator
Contracts and Vendor Management Administrator
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Salary Not Disclosed
1 Vacancy
Job Description
Lets Write Africas Story Together!
Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.
Job Description
The Contracts and Vendor Management Administrator plays a vital role in ensuring the efficient management of contracts and vendor relationships for OM Bank.This role ensures compliance with organisational policies facilitates seamless collaboration between stakeholders and contributes to robust thirdparty risk management practices.
KEY RESULT AREAS
Agreements /Contracts Administration:
- Provide endtoend administration and oversight of contracts
- Manage the contractual deliverables diary.
- Collaborate with POs PX and Business Unit (BU) stakeholders to ensure contracts meet operational needs.
- Partner with PX and Legal teams to coordinate the finalisation of contracts.
- Record and archive contracts maintaining an organised repository for easy access and audit readiness.
- Facilitate the NDA process ensuring completion and compliance before engaging with third parties.
- Monitor and manage contract lifecycles ensuring timely renewals renegotiations and terminations where applicable.
Vendor Management:
- Due diligence
- Coordinate the completion of supplier questionnaires and compliance documentation to ensure adherence to regulatory and Bank requirements.
- Verify that due diligence documentation is accurate valid and up to date including vendor compliance with SARS and other regulatory bodies.
- Serve as the primary point of contact for vendor inquiries promptly addressing and resolving any issues to maintain strong vendor relationships.
- Assist in the planning and execution of annual vendor reviews and audits ensuring ongoing compliance risk management and performance alignment with Banks standards.
Supplier onboarding (Oracle)
- Process the onboarding of approved vendors by accurately loading their details onto the ERP system.
- Ensure supplier data is maintained accurately and kept up to date
- Collaborate closely with the Finance team to ensure timely and accurate updates of supplier records within the ERP system.
Supplier Portal:
- Maintain and update the partner inventory database to ensure all information is accurate consistent and current.
- Oversee the supplier portal ensuring vendors are appropriately categorised and their profiles are regularly reviewed for accuracy.
- Update the supplier master data list promptly when contracts are finalised and continuously track changes to supplier details.
Administrative Support
- Address firstline queries from internal and external stakeholders with professionalism and efficiency.
- Handle firstline escalations resolving issues effectively or escalating further when necessary.
- Finalise and resolve requests at the point of contact wherever possible to ensure swift resolution.
- Support with the scheduling of partner governance meetings the preparation of meeting minutes and track followup actions to ensure timely completion of tasks.
- Monitor and follow up on outstanding actions with internal teams and external partners
CrossFunctional Collaboration:
- Collaborate with key stakeholders to maintain the accuracy and integrity of vendor master data.
- Provide administrative and operational support for broader thirdparty risk management initiatives.
Continuous Improvement:
- Identify opportunities to improve contract and vendor management processes leveraging automation and technology where applicable.
- Stay updated on industry best practices regulatory changes and technological advancements to enhance the roles effectiveness.
- Train and onboard team members on contract and vendor management tools and processes as required.
ROLE REQUIREMENTS
Education & Qualifications:
- Matric
- A tertiary qualification in commerce procurement or legal fields (advantageous).
Experience:
- Minimum of 2 years of relevant administration experience in contracts procurement vendor management or thirdparty risk management (TPRM).
- Experience working with thirdparty suppliers and managing vendor relationships.
Skills & Competencies:
- Proactive selfstarter with strong problemsolving skills and the ability to take ownership of tasks.
- Proven ability to consistently meet and exceed tight deadlines.
- Highly organised and structured with exceptional attention to detail.
- Strong interpersonal and communication skills to engage effectively with internal and external stakeholders.
- Ability to adapt to a fastpaced environment and manage multiple priorities.
The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit.
Skills
Agile Project Management Change Management Negotiation Prioritization Project Communications Management Project Estimations Project Management Governance Project Quality Assurance Project Quality Management Project Reporting Project Risk Management Project Scope Management Requirements ManagementCompetencies
Action OrientedBalances StakeholdersCommunicates EffectivelyDrives ResultsEnsures AccountabilityManages ComplexityOrganizational SavvyPlans and AlignsEducation
Closing Date
18 May 2025 23:59The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.
The Old Mutual Story!
Required Experience:
Unclear Seniority
Employment Type
Full-Time
