Executive Assistant
Executive Assistant
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Job Description
We are PMG
Named Ad Age Best Places to Work for 9 years in a row and Fast Company Best Workplaces for Innovators since 2022 PMG is a global independent marketing services and technology company that seeks to inspire people and brands that anything is possible. Driven by shared success PMG utilizes business strategy and transformation creative media and insightsas well as its proprietary marketing intelligence platform Allito deliver cuttingedge digital solutions and innovative media strategies. Our team comprises over 900 employees globally and our work for ambitious brands like Apple Best Western Hotels & Resorts CKE Restaurants Experian Intuit Kohler Nike Sephora Therabody and Whole Foods spans 85 countries.
Who Youll Be Working With
As Executive Assistant to PMGs Chief Operating Officer youll work closely with a thoughtful and dynamic leader who values partnership clarity and momentum. Youll be a trusted extension of the COOs officehelping coordinate schedules manage daytoday logistics and ensure key priorities stay on track.
Your work will span multiple departments giving you visibility into the broader business and the chance to collaborate with a wide range of people from functional leaders and executive teammates to project managers and department coordinators. Youll also partner closely with our People & Culture Operations and Communications teams to support highlevel initiatives leadership meetings and internal events.
This role is a great fit for someone who thrives behind the scenessomeone who loves creating order out of chaos spotting what needs to be done and helping a fastmoving executive stay grounded prepared and focused. As the Executive Assistant youll play an essential role in making sure big ideas can move forward with care coordination and calm.
What You Will Do
- Manage a dynamic and oftenchanging calendar for the Chief Operating Officer helping prioritize meetings and maintain focus on key initiatives.
- Coordinate complex travel arrangements including booking flights accommodations and creating clear itineraries that make travel days feel seamless.
- Prepare meeting materials set agendas and take thoughtful notes ensuring followups and next steps are clear and actionable.
- Monitor the progress of strategic initiatives and help keep the COO informed of timelines deliverables and outstanding items.
- Serve as a connector between the COOs office and internal teams helping coordinate communication and keep collaboration running smoothly.
- Support internal communications by drafting updates or gathering talking points for meetings and crossfunctional updates.
- Help plan and coordinate occasional leadership meetings offsites or internal events balancing logistics with a thoughtful eye for experience.
- Handle sensitive information with care professionalism and discretionbuilding trust and upholding confidentiality in everything you do.
- Be a calm steady presence in a fastmoving environmentbringing clarity care andorganization to every interaction.
What you will Bring:
- 3 years of experience in executive support or administrative coordination with a bachelors degree or equivalent work experience.
- Proven ability to manage complex calendars and shifting priorities while staying organized proactive and attentive to detail.
- Strong experience coordinating travel including multistop itineraries and lastminute changes across time zones.
- Comfortable preparing meeting agendas capturing key takeaways and following through on action items to keep projects moving forward.
- Skilled at tracking timelines deliverables and communications across multiple initiatives with discretion and clarity.
- Proficiency in Google Workspace and comfort using tools like Airtable or similar platforms to support project visibility and team alignment.
- Ability to communicate clearly and professionally across teams and with senior leadership while managing sensitive information with integrity.
- A commitment to curiosity and adaptability as a Continual Learner staying at the forefront of media innovation while prioritizing client success with a CustomerFocused mindset that seeks opportunities to deliver meaningful value.
- A dedication to PeopleFocused leadership fostering collaboration innovation and professional growth by leading by example and nurturing strong relationships that empower others to excel.
What We Offer
- Professional Development: Take advantage of our learning and development programs mentorship opportunities and career advancement support.
- Generous PTO: Benefit from our generous paid time off policy to recharge and spend time with loved ones.
- Parental Leave: We provide paid parental leave to support your family during important life events.
- Retirement Plans: Plan for your future with our competitive 401(k) matching program.
- Fertility and Family Support: Access fertility benefits for all team members and their spouses.
- Pet Insurance: Protect your pets health and your finances.
- Lifestyle Spending Accounts: Enjoy 100% companyfunded accounts to promote healthy habits and wellbeing.
- Annual Bonus: All employees are eligible for an annual bonus.
- Volunteering Opportunities: Receive 8 giveback hours to volunteer in your local communities.
- AI Enterprise License: Access AI Enterprise accounts and participate in weekly AI training sessions to empower and ensure AI safety.
What Sets Us Apart
Being part of PMG means joining a company culture thats unmatched in digital. Were dedicated to working hard to serve our employees and clients delivering value results and innovationwhich often requires true grit and agility. We believe in taking care of ourselves and each other to continuously improve in every way.
In alignment with our core values to be inclusive and always change for the better PMG is committed to creating a more diverse and inclusive culture and we are proud to be an equal opportunity employer. We believe that we only change for the better by bringing diverse perspectives to our company. PMG recruits employs trains compensates and promotes regardless of race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.
Employment Type
Full Time
