Administrative Assistant - Lower School

CA seeks a fulltime staff position which reports directly to the Lower School Principal effective June 2025. The primary role of this position is to support the principal faculty staff parents and students in the Lower School. This is a fulltime 12month position. We are seeking a highly organized proactive and resourceful Administrative Assistant to support the Lower School. The ideal candidate will be a critical thinker with exceptional communication skills and strong attention to detail. This role requires a high level of discretion and professionalism as well as the ability to manage multiple priorities efficiently in a fastpaced environment.

Duties and Responsibilities

• Administrator for online student accounts for edtech. Management of singlesignon system Clever and digital learning resources (renewals roster setup troubleshooting account issues).
• Answer all phone calls; refer and transfer calls to appropriate extension.
• Assist and support Lower School Principal with daily tasks projects and special events.
• Assist Lower School Principal with the hiring process: collection and organization of applications screening applicants scheduling.
• interviews and campus visits.
• Assist with security drills and emergencies.
• Calendar management for Lower School Principal and Lower School events.
• Collaborate with Middle School and Upper School offices.
• Create schedules and signups for parentteacher conferences and special events.
• Demonstrate excellent communication skills to include listening speaking and writing thoughtfully and clearly with students parents and colleagues.
• Develop systems and processes to promote and support efficiency in the Lower School Office.
• Interact with parents in a professional and personable manner.
• Maintain schedules of classrooms and specialist classes.
• Maintain student attendance records.
• Manage Blackbaud database.
• Manage copier order supplies request service as needed etc.
• Manage Google Classroom resources for faculty and staff.
• Meet and greet visitors and make them feel welcome.
• Order and manage supplies in Lower School office and faculty workroom as well as prepare weekly snack order from Food Services.
• Prepare backtoschool packets and other periodic mailings.
• Provide support in the Health Office and administer medications to students (delegation training and certification provided).
• Relate to students in an ageappropriate positive manner.
• Relay messages to faculty and students.
• Responsible for student records request.
• Schedules substitutes as needed.
• Schedule and manage reservations and setups for special events (spaces and catering).
• Supportive of all personnel and programs.
• Work collaboratively with colleagues (staff faculty administrators).

• Effective and supportive communication skills.
• Excellent oral and written communication skills.
• Manage multiple and ongoing tasks.
• Technology literacy skills (Google Suite Microsoft Suite and Blackbaud preferred).
• Familiarity with Blackbauds SIS or a similar platform.
• High comfort level with technology across a range of platforms.
• Experience within educational organization(s) preferably at the Lower School level.

All faculty and staff at Colorado Academy are expected to carry out the CA Mission Creating Curious Kind Courageous and Adventurous Learners and Leaders to support the vision of Colorado Academy and to contribute to the life of the school outside of the classroom.

This job description is not intended to be an exhaustive list of all duties responsibilities or qualifications required for the position. Colorado Academy reserves the right to modify or revise this job description at any time.

The pay for this position is $30.00$33.00 per hour. Although this is a good faith and reasonable estimate of the possible compensation at the time of posting Colorado Academy reserves the right to pay more or less than the posted range. Any wage differential that may exist for the position does not relate to sex gender or gender identity but relates solely to a seniority system a merit system or relevant education training and/or experience. Medical Dental Vision and Life Insurance benefit programs are available as is a 403(b) retirement plan. Eligibility for all benefit programs is defined by the applicable plan document.

Applicants are invited to visit the Colorado Academy website () to learn more about the program and the school.

Colorado Academy does not discriminate or allow unlawful harassment in any of its programs procedures or practices on the basis of age color disability national or ethnic origin ancestry political affiliation race religion or creed gender sex (including pregnancy childbirth and related medical conditions) sexual orientation gender identity or expression military service marital status or other protected classifications defined by applicable law. The policy applies in all aspects of employment with the Academy.