Vendor Manager/Vendor Management and Receiving Associate
Vendor Manager/Vendor Management and Receiving Associate
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Job Description
This is a hybrid role in Ottawa Canada.
Position Summary
As a Vendor Manager/vendor management and receiving clerk you will own the entire vendor management and financial processes leading up to but not including invoice payment. You will be responsible for communications with and between internal and external teams regarding quotes and invoices procedures and budgets and be expected to be able to advise on the status of accounts regularly. Vendor compliance purchase requisition/order preparation invoice submission contract management and budget reconciliation will all fall under your purview.
Key Areas of Responsibility
Coordination of stakeholders and vendors for the receipt of quotes and contracts
Submission of quotes and contracts for validation with our Internal Teams and facilitating compliance with vendors
Maintenance of Confluence with vendor data
Timely detail oriented entry of Purchase Requisitions and Invoices using Oracle ERP
Regular tracking of renewals and requisitions
Participation the in the preparation of annual budgets; maintenance of budget spreadsheet tracking each transaction
Point person for the resolution of vendor concerns
Basic Qualifications
Knowledge of Finance
Perform Budget tracking and maintenance
Familiarity with Oracle iProcurement (bonus and very much preferred)
Familiarity with Confluence (bonus)
Ability to use Microsoft Excel for manipulating numbers and simplify calculations
Customer service/communication
Multitasking/attending to multiple projects in varied states at any given time
Familiarity with SaaS (bonus)
Ability to communicate effectively and work collaboratively with multiple stakeholders
Proven ability to work independently on assigned tasks
Ability to make sense of priorities and adhere to timelines and SLAs to avoid penalties and overdue charges from vendors
What We Offer
Thales provides an extensive benefits program for all fulltime employees working 24 or more hours per week and their eligible dependents including the following:
Company paid Extended Health Dental HSA Life AD&D Shortterm Disability Cancer Care Program travel insurance Employee Assistance Plan and WellBeing program.
Retirement Savings Plans (RRSP DCPP TFSA) with a company contribution and a match to a DCPP with no vesting period.
Company paid holidays vacation days and paid sick leave.
Voluntary Life AD&D Critical Illness LongTerm Disability.
Employee Discounts on home auto and gym membership.
Why Join Us
Say HI and learn more about working at Thalesclick here.
#LIhybrid
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Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.
Required Experience:
Manager
Employment Type
Full-Time
