(ESS) Secretary SY25/26

POSITION: Secretary (ESS)

DEPARTMENT: ESS

LOCATION: Casa Grande Union High School District

REPORTS TO: Site Principal or designee

JOB GOAL:

• To assist the ESS Director in maintaining procedural compliance with IDEA regulations. Performs specialized clerical and public relations tasks resolved around special education issues.

QUALIFICATIONS:

Qualificationsto perform this job successfullyan individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skills and/or abilities required to be successful:

• High School Diploma or GED(Preferred)
• Two years clerical office or relatedexperience(Preferred)
• Good computer and word processingskills(Preferred)
• Ability to communicate effectively with colleagues
• Associates degree (A. A.) or equivalent from twoyear college or technicalschool(Preferred)
• Familiar with FERPA (Family Educational Rights to Privacy Act)requirements(Preferred)
• Knowledge of IDEA regulations and familiar withrequiredIEP and METcomponents(Preferred)
• Solid organizational skills.
• Strong Customer Service skills.
• Ability to work independently.
• IVP Fingerprint Clearance card is required.

Skills:

• Problem Solving Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well inindividual andgroup problem solving situations.
• Customer Service Manages difficult oremotional customer situations; responds promptly to customer needs; responds to requests for service and assistance; meets commitments.
• Teamwork Balances team and individual responsibilities; exhibits objectivityand openness to others views; gives and welcomes feedback; contributes tobuilding a positive team environment; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyones efforts to succeed.
• Quality Demonstrates accuracy anddesire for thoroughness; looks for ways to improve and promote quality; monitors own work to ensure qualitywhile being proactive.
• QuantityMeets productivity standards; completes work in timely manner; strives to increase productivity; works at moderate to accelerated pace.
• Safety and Security Observes safety and security procedures; determines appropriate action beyond guidelines adheres to OSHA regulations and guidelines; Reports potentially unsafe conditions; uses equipment and materials properly.
• Attendance/Punctuality Is consistently at work and on time; Ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Dependability Follows instructions responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of workwhen necessary to reach goals; completes tasks on time or notifies appropriate personnel with an alternate plan.

RESPONSIBILITIES:

Essential Duties and Responsibilitiesinclude the following:

• Enter all new and returning students into PowerSchool and to State reporting system
• Submit and track all private day school students
• Inputs ADE voucher student information into SAIS and PowerSchool
• Prepare and distribute home school letters
• Prepare and submit annual public notification
• Works with registrars to monitor daily drop lists
• Provide district teachers/psychologist with a monthly list of IEP and MET due dates
• Provide monthly student counts to ESS Director
• Assists in gathering State end of the year data collection information
• Submit finalize and print AIMSA reports
• Assist with ordering supplies for schools during July
• Maintains calendar of meetings for the Director
• Perform general clerical duties as requested
• Exhibits patience courtesy and tact when dealing with others
• Answer phone when necessary
• Other duties as assigned

TERMS OF EMPLOYMENT:

• 10month contract Hourly/NonExempt position under FLSA. Placement on Classified salary schedule by the Director of Human Resources dependent upon education and experience
• Benefits All approved benefits for Classified Employees
• IVP Fingerprint Clearance card is required.

EVALUATION:

• Performance of this position will be evaluated in accordance with provisions of the Boards policy on Evaluation of ClassifiedPersonnel.

REQUIRED DOCUMENTATION:

• Proof of Mumps Measles and Rubella (MMR) vaccination.
• Valid government issued identificationor current work visa with expiration date.
• Unofficial copies of transcripts will be accepted with applicationsofficial transcripts will be due upon job offer*

*Transcriptsissuedin alanguageotherthan Englishmustbeaccompaniedby a fulltranslation (wordforword)byanacceptable translator. Additionallyeachforeigntranscriptmustbeevaluated forequivalencyto United Statesaccreditedcourseworkbyanacceptableagencysuchasthoseagenciescertifiedbythe National Associationof Credential Evaluation Services (NACES).Applicationscontaining foreign transcripts thatare notaccompaniedwith theabove required documentationwill notbeconsidered.

Casa Grande High School District #82prohibits discriminationinemploymentandeducational programs based on racecolor religionsexagedisability national originmilitarystatus genetictestinformationsexualorientation or genderidentity orexpressionand provides equal access to the Boy Scouts and other designated youth groups.

Revised04/2024