Administrative Assistant (CLA3) - Central Office

What you will be doing

As the Administrative Assistant for the Office of the Dean in the School of Trades & Transportation youll be working within a busy team where you will be the goto person who tracks priorities and keeps everything running smoothly. Based on site in the scenic coastal community of Digby youll play a key role in supporting the Dean School of Trades & Transportation. If you thrive in a fastpaced environment love being part of a tightknit community and take pride in your initiative and your ability to anticipate needs and solve problems this is the opportunity for you!

In this position you will

Support the Dean in the delivery of provincewide Academic programming

• Track contract/agreement timelines and deliverables
• Monitor budgets and highlight budget variances
• Prepare reports both written and financial with attention to detail
• Download extract and manipulate data
• Prepare emails for distribution
• Prepare presentations
• Maintain filing systems
• Oversee expense claims travel bookings and invoices;
• Manage the Deans calendar and help mitigate conflicts;
• Provide confidential administrative support on various matters;
• Take and distribute meeting minutes coordinate materials and make meeting arrangements;

You are versatile flexible and experienced in providing support through administrative activities. This position requires a high level of initiative with an incumbent who anticipates needs and takes proactive measures within scope of authority. The incumbent is an integral contact person providing quality service to clients of the School specifically and the College as a whole.

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a postsecondary credential in business or office administration. High school completion with significant years of administrative experience will also be considered.
• You have a minimum of 3 years (fulltime equivalent) of recent and related occupational experience in general office administration and/or Administrative Assistant experience. Experience in a postsecondary environment would be considered an asset.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite including Outlook Excel SharePoint Powerpoint and MS Teams. Experience with PeopleSoft or similar information management system would be considered an asset.
• Experience with PowerBI would be considered an asset.
• Experience with financial systems would be considered an asset.
• You are proficient working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology to create an exceptional student experience

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity diversity inclusion accessibility and antiracism
• You possess excellent interpersonal skills that enable you to interact at all levels of an organization
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction
• Your superb team working skills enable you to contribute positively to a team environment
• You are known for your problem solving and critical thinking skills
• You are a strong communicator and writer
• You possess excellent coordination skills specifically related to postsecondary education provincewide
• You have proven records and information management skills and abilities
• You have strong project management skills working with a variety of teams in a respectful manner.
• You demonstrate a strong commitment to excellence
• You are dedicated to lifelong learning
• You have a commitment to kindness and building community

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons Black/African Nova Scotians members of racially visible communities persons with disabilities persons of a minority sexual orientation gender identity and/or expression and women. Applicants from these communities wishing to selfidentify may do so by completing the online questionnaire within the application.

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process please follow this link.

Candidates selected for interviews will be expected to provide at least three recent occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment NSCC will ensure that applicants are provided reasonable accommodations as required. If accommodation is needed to participate in the job application process please contact Nikki Berrigan HR Generalist at emailprotected. Our Employee Workplace Accommodation Policy can be found here.