Office Manager
Office Manager
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Garza Law Firms Office Manager is responsible for the administrative operations and facility management of the firms office locations. This role is not part of the executive team but works closely with leadership to execute tactical and logistical initiatives across the firm. The Office Manager ensures that office functionsincluding facilities supplies vendor management and administrative supportrun smoothly and efficiently in alignment with the firms professional standards.
The Office Manager does not have the authority to practice law give legal advice or set strategy on a percase/perclient basis (unless the person filling this position is an attorneyingoodstanding).
Responsibilities
- Facilities & Office Management: Oversee all facilities and maintenance operations including cleaning services repairs and office condition standards. Act as liaison with thirdparty building management firms to address infrastructure and space needs. Work closely with the executive team on office space planning including staff placement layout and future expansion. Lead and coordinate with office moves renovations and other infrastructure projects. Monitor and coordinate office security systems including oversight of ADT alarm systems and access controls.
- Vendor & Equipment Oversight: Serve as key point of contact for thirdparty technical and phone support vendors. Oversee contracts and service relationships for copiers printers and related equipment. Be a point of contact to assist in getting vendor contracts and work with the Owner to coordinate negotiations.
- Procurement & Inventory: Manage procurement and inventory of office supplies and equipment. Ensure consistent availability and cost efficiency across all locations.
- Administrative Support Operations: Coordinate firmwide administrative support functions and develop standardized procedures. Support executive and legal teams with scheduling travel logistics and event coordination.
- Onboarding & CrossFunctional Support: Coordinate with IT and HR for onboarding planning of new hires workspace setup and access to systems and equipment.
Work Experience
Required
- Minimum of 13 years of management experience preferably in a legal or professional services setting.
- Strong vendor management and negotiation skills particularly related to facilities security and office equipment.
- Mastery of Microsoft Office Suite products with high proficiency in Excel formulas and reporting; experience with security systems copier management platforms and procurement processes.
- Professional discretion when handling confidential or sensitive information.
Preferred
Reporting and executivelevel presentation capabilities.
Education / Qualifications / Success Traits
Required
- Bachelors degree and/or a mix of secondary education and experience.
- Experience coordinating multioffice or multilocation operations.
- Demonstrated ability to manage multiple priorities and projects with strong attention to detail.
- Excellent interpersonal written and verbal communication skills.
- Able to work collaboratively across departments and with all levels of staff.
Success Measures
- % variance from monthly/annual administrativerelated expenses.
- Average time to resolve facility or maintenance issues.
- YoY savings through negotiation and optimization efforts.
Required Experience:
IC
Employment Type
Full Time
