Branch/Purchasing Administrator
Branch/Purchasing Administrator
Posted on :
12-05-2025
Employer Active
1 Vacancy
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Job Description
Flynn Group of Companies is currently looking for an Branch/Purchasing Administratorto support our Vancouver Branch located in Surrey BC (Office Locationnd Avenue Surrey BC V3Z 3S6) reporting to the Accounting Manager.
A Day In The Life
- Opening and/or closing branch on a daily basis
- Keeping reception area safe clean and organized
- Greeting visitors ensuring signin procedures are followed and notifying office staff of their arrival
- Coordinating booking of all boardrooms for meetings/training and coordinating lunch orders or catering
- Assisting the IT department with computer and telephone hardware setups for new hires
- Ordering and organizing office supplies printer supplies company forms/stationary and business cards
- Ordering coffee/breakroom supplies and keeping them organized coordinating with coffee service company
- Organizing incoming/outgoing mail and distributing accordingly as well as company faxes via email
- Coordinating incoming/ outgoing courier deliveries and distributing accordingly
- Managing and updating employee directories and branch phone lists
- Handling all other miscellaneous enquires and directing them to the appropriate staff and/or manager
- Other administrative duties as required
- Issuing purchase orders as requested by project management Team
- Processing vendor and subcontract invoices based on the POs issued matching quoted pricing taxes and quantities received from POs to invoices.
- Generating WorkSafe BC clearance letters and submitting as required for subcontractors
- Obtaining certificates of insurance and submitting as required for subcontractors
- Completing/closing open purchase orders when fulfilled
- Managing missing PO queue for the branch
- Other accounts payable duties as required
What We Offer
- Competitive wages and benefits
- RRSP Matching
- Great environment where our motto is Flynn Family Winning Together!
- Ongoing career development programs through our inhouse Flynn University and eLearning courses
What We Are Seeking
- Minimum 2 year of previous administration experience
- Strong customer service and communication skills
- Excellent interpersonal skills pleasant and professional phone manner
- Excellent computer skills in the Microsoft office package; Word Excel Outlook & Teams
- Strong time management skills
- Ability to multitask prioritize and work in a fast paced team environment
- Strong problemsolving abilities
Position Summary
- Location: Vancouver BC
- Employment Type: Office Salaried Fulltime
- Job Functions: Admin & Purchasing
- Industry: Building Envelope
$50000 $55000 a year
Required Experience:
Unclear Seniority
Employment Type
Full-Time
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