Administrative Assistant to the Executive Assistant to the Chief Operating Officer
Administrative Assistant to the Executive Assistant to the Chief Operating Officer
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$ 19 - 24
1 Vacancy
Job Description
Job Details
Job Posting Date(s)
Description
Position Purpose:
This parttime role reports to the Executive Assistant and requires living near Woodland Park CO with onsite work. Occasional evening and weekend hours may be required. The Administrative Assistants responsibilities vary based on organizational needs and include ensuring tasks and projects are completed efficiently confidentially accurately and positively.
Essential Duties:
- Handle confidential information.
- Open sort and distribute incoming correspondence including mail and emails.
- Meeting management including preparing agendas administrating digital meeting rooms printing reports taking notes distributing action items and arranging catering.
- Varying personal tasks including but not limited to booking appointments running errands and ordering gifts/flowers etc.
- Maintain and manage paper and electronic filing systems.
- Coordinate maintenance of office equipment.
- Maintains and organizes records both electronic and hard copy.
- Assists in special projects as requested to achieve overall Ministry objectives.
- Resolve administrative problems and inquiries.
- Prepare agendas for meetings and prepare schedules.
- Assist with travel arrangements.
- Ensure the office is restocked with snacks drinks and office supplies.
- Assist with charge approvals invoice entry and check runs.
- Other miscellaneous duties as assigned.
Qualifications
Knowledge Skills and Abilities:
- Good verbal and written communication skills
- Excellent problemsolving skills
- High degree of organizational ability
- Proficiency in calendar management and scheduling
- Familiarity with office equipment and procedures
- Ability to prioritize in a fastpaced environment
- Knowledge of maintaining confidentiality and handling sensitive information
- Experience in preparing reports and presentations
- Strong attention to detail and accuracy in data entry and recordkeeping
- Must be able to effectively operate a Windowsbased computer and navigate Microsoft Office Suite
Requirements:
- Must have a personal relationship with Jesus Christ.
- Must sign the Statement of Faith.
- A high school diploma or equivalent education is required
- Charis Bible College student or graduate is preferred.
- Must pass all required checks
Experience:
- Minimum experience of 12 years in an administrative role or equivalent
- Compensation is commensurate with experience.
We offer a comprehensive benefits package for parttime employees to include the following:DentalVision Paid Holidays per year (10)Voluntary Life and AD&DFlexible Spending Account (FSA)Dependent Care403b Retirement Plan Accident/HospitalID Shield/Legal ShieldTelehealthLife Assistance ProgramEarned Paid Sick LeaveUnpaid Time Off (UTO)
Application Tips:
- Use a computer not a handheld device to apply
- Use Chrome as your browser
- Always Sign Into the portal or create an account first before trying to fill out an application
- Use the NEXT and PREVIOUS buttons on the bottom of the application to navigate instead of the back button on your browser.
- Select an option for each dropdown question
- If you SAVE and want to come back later use the NEXT and PREVIOUS buttons on the bottom of the page to navigate instead of the tabs on top.
Required Experience:
Senior IC
Employment Type
Part-Time
