Part time Administrative Support
Part time Administrative Support
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- Represent the parish to those who call visit or write
- Greet and announce visitors
- Answer and screen phones calls and parish voice mail accurately and promptly take and route messages
- Process and distribute mail
- Monitor parish email/faxes and appropriately route emails/faxes in a prompt and timely manner (including creating and maintaining file system for Priest in Solidum of Family of Parishes Clergy Mail and Parish Mail information)
- Maintain office supply areas so that they are neat and tidy monitor office supplies and inform DoFOA of supply needs
- Monitor and maintain office equipment and inform DoFOA of any problems or issues
- Maintain Mass Intention Register
- Accurately prepare and submit Mass Intentions for publication in the bulletin
- Maintain records and files (including Sacramental Records and ParishSOFT Family Suite)
- Prepare correspondence and reports as requested
- Respond to needs of councils commissions and organizations as needed
- Maintain work environment in a neat and order manner
- Assist in scheduling sacraments
- Other tasks as assigned
- Ability to maintain strict confidentiality in all matters
- Ability to work effectively independently and as part of a team
- Basic knowledge of how a parish operates and ability to quickly grasp how parish office functions may vary at times
- Excellent organizational skills with attention to detail
- Ability to multitask
- Strong attention to detail
- Excellent oral and written communication skills
- Highly developed computer skills (Proficient in Microsoft Office specifically Word Excel Publisher Power Point). Experience using database software and webbased publishing a plus.
- Must be able to type with speed and accuracy
- Strong relational skills
- Active member of a Roman Catholic parish faith community (sometimes this requirement may be satisfied by a person who has knowledge of and is willing to function in a manner consistent with the mission of the Catholic Church).
- Criminal background check and Protecting Gods Children requirements must be met.
Employment Type
Part-Time
