Administrative Assistant - Houston, TX

ATTENTION MILITARY AFFILIATED JOB SEEKERS Our organization works with partner companies to source qualified talent for their open roles. The following position is available toVeterans Transitioning Military National Guard and Reserve Members Military Spouses Wounded Warriors and their Caregivers. If you have the required skill set education requirements and experience please click the submit button and follow the next steps. Unless specifically stated otherwise this role is OnSite at the location detailed in the job post.


Employee Type:

RegularFull time
Union/Non:

This is a nonunion position
Are you able to prioritize in a fastpaced environment and still maintain attention to detail If you have a positive demeanor and have excellent interpersonal and organizational skills we have the perfect opportunity for you!


*Company paid international relocation is not offered for this role

What you will do:
Selfreliant and with minimal direction and provide the following services:

Independently provides support for the GCT Region employees.

Time management Manage calendar and workday to ensure maximum time efficiency is achieved anticipating and initiating appropriate actions as required.

This role is required to handle a wide range of duties tasks and requests as well as anticipate the needs or issues of the Region.

Produce and assist with PowerPoint Word and Excel documents.

Coordinate travel arrangements and department calendars vacation/out of office as well as other staffing reports as required.

Expense report submission and administration.

Coordinate meetings with internal and external representatives including arranging any hospitality and catering requirements.

Admin Support for the GCT Region team as required.

Provide administrative support for recruitment activities; responsible for submitting requests for onboarding/offboarding material to HR; act as liaison between HR and management and Supervisors when required.

Coordinates with external vendors to receive track distribute and process external invoices to appropriate approving authorities. Reviews tracks and follows up on outstanding invoices.

Coordinates creates and maintains electronic files and team sites (in SharePoint) including granting and maintaining accesses and permissions.

Coordinates team events receptions and celebrations.

Assists Supervisors and HR with resolution of issues associated with timesheets.
Additional Qualifications/Responsibilities
Who You Are:
You have the following education & experience:

Relevant education and a minimum of 2 years experience in the administrative field; or an equivalent combination of education and experience.

Strong interpersonal and communication skills

Ability to learn tasks quickly and become efficient in a short period of time.

Ability to perform work with routine interruptions.

Ability to handle confidential material and treat accordingly.

Proactive and selfmotivated.

Ability to multitask with attention to detail.

Positive attitude with a high level of professionalism.

Excellent organization skills.

Desire to continuously learn with the initiative to take on evolving and more challenging tasks.

Strong computer skills are required with proven proficiency in all MS Office Products SharePoint Internet navigation email and general computer use.

Working Conditions:

Office setting

Routine handling and/or awareness of sensitive or company confidential information documents etc.

High volume of work required to be proactively planned and reprioritized on a frequent basis inclusive of effective communications.

Ability to work with a large group.

May be subject to extended hours to accommodate leaders schedule.

Rare but occasional travel required.

Enbridge Flexwork Program Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridges FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time to opt for a compressed workweek schedule or the option to work from home on designated days. Role requirements determine your eligibility for each option.

Physical Requirements:
Include but are not limited to: Grasping kneeling light moderate lifting (objects up to 20 pounds) reaching above shoulder repetitive motion sitting standing visual requirement (able to see screens detect color coding read fine print) hearing requirement.