FamilySearch Admin Assistant 3, full-time ON-SITE

FamilySearch is looking for a customeroriented experienced proactive administrative assistant to support the Global Engagement Division and its Director. The Global Engagement Divisions role is to bring joy to patrons around the world through engagement in family history products and services.

This position will report to and support the director but have responsibilities across the Engagement Division team. This role will assist in clerical and administrative duties including managing calendars planning effective and inspiring divisional meetings coordinating appointments and meals facilitating travel arrangements and contributing to a collaborative and counselcentered environment.

Ideal candidates for this role have a heart for service and can anticipate and meet needs of those they serve understand how their efforts help in the greater work of the department and the Church have excellent organizational and administrative skills work with minimal supervision excel in a fastpaced environment and serve multiple customers and timely attention to deadlines is critical as is organization problem solving prioritization and followthrough. As this position has frequent contact with executive leadership of the Church and external partners this person must always present themselves in an extremely professional manner.

• Maintain and update calendars.
• Schedule and coordinate meetings activities and business luncheons.
• Make local and international travel arrangements.
• Prepare documents reports presentations charts and graphs.
• Process expense reports and timeoff requests.
• Capture meeting minutes summaries and action items.
• May act as coordinator of departmental projects following up on pending details coordinating project team activities and ensuring deadlines are met.
• May monitor project budgets keeping management apprised of budgetary status.
• Collect evaluate disseminate and maintain information and data from multiple sources.
• Serves as a liaison between the senior management and other key members of management employees and outside contacts related to department activities.
• Build relationships and networks to help accomplish the work of the Engagement Division.
• Work with minimal supervision at the highest level of integrity.
• Resolve complex situations with a high level of emotional intelligence.
• Report to work daily in the Church Office Building in downtown Salt Lake City. As requested by manager occasionally report to the FamilySearch Lehi building or other locations in the greater Salt Lake City area.

Required:
High School Diploma or equivalent
4 years administrative or related experience
Comprehensive administrative support working knowledge

Prefer previous experience as an executive assistant to directorlevel positions.

• Able to manage multiple projects and assignments from more than one team member.
• Willingness to serve others with kindness with an eye for creating simple experiences for those being served even when it makes it more difficult for yourself. Proactively goes the extra mile to discover and meet the needs of others in a professional setting.
• Thoroughly proficient in the use of Microsoft OfficeSuite including advanced skills in Teams OutlookWord Excel PowerPoint and OneNote required.
• Advanced office skills include excellent verbal and written communication skills highly efficient with computerized business applications (spreadsheets tables forms charts etc.) good research analytical and data summation skills and advanced independent analysis and judgment.
• Has strong project coordination skills. Able to keep lists of action items juggle many moving parts and follow up with individuals through project completion.
• Effective in resolving most questions and problems and only referring the most complex issues to higher levels.
• Is detailoriented proactive positive interested in learning a seeker of inspiration flexible and a highoutput individual.
• Contributes to a culture of joy teamwork and collaboration through positive interactions and attitude.
• Able to maintain confidentiality on sensitive matters.
  Preferred:
  Bachelors Degree
  Broad knowledge of the organizations structure functions and key personnel