Administrative Assistant, Faculty Affairs

Overview:

Quinnipiac University invites applicants to apply for the position of Administrative Assistant Faculty Affairs. This positionreports to the Faculty Affairs Program Manager and is responsible for providing administrative support for all programs within the Office of Faculty Affairs (OFA) at the Frank H. Netter MD School of Medicine.

The Administrative Assistant is responsible for the processing and tracking of faculty appointments and promotions in the School of Medicine maintaining an accurate faculty database and providing foundational administrative support for OFA staff and programs.

About Quinnipiac:Quinnipiac University is a private coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9000 students in more than 130 degree programs through its Schools of Business Communications Education Computing and Engineering Health Sciences Law Medicine Nursing and the College of Arts and Sciences. Our 21 Division I teams have achieved remarkable success boasting multiple conference titles. This includes a 2023 NCAA National Championship win in ice hockey a threetime defending national champion womens rugby team and a trip to the Sweet 16 for our womens basketball team. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research and the university is consistently recognized by U.S. News & World Report and Princeton Reviews The Best 388 Colleges. The university is in the midst of program expansion and renewal for both traditional and adult learners attraction of diverse communities development of innovative corporate partnerships and construction of an ambitious set of capital projects. For more information please visit . Connect with Quinnipiac on Facebook Instagram YouTube TikTok and X.Responsibilities:

• Manage and facilitate the timely processing of academic appointments including liaising with the relevant clinical partners on the onboarding of faculty and ensure maintenance of accurate records of appointment status (electronic logging and filing).
• Serve as point person for all administrative processing of faculty appointments and promotions. This includes confidential evaluations collection and sharing of necessary documentation (CVs portfolios external referee letter chair letter) communication with external referees communication of decisions made by the Senior Appointments and Promotions Committee (SAPC) to appropriate individuals and monitoring of compliance with relevant policies and procedures.
• Under the guidance of the Faculty Affairs Program Manager and Senior Associate Dean for Faculty Affairs provide administrative support for OFA staff and faculty professional development programs including but not limited to scheduling and organizing meetings; assisting with budget management expense reconciliation; and for events: catering and space arrangements audiovisual arrangements announcements guest lists travel for outside speakers and dayofevent operations.
• Maintain accurate and uptodate records of faculty appointments and promotions decisions.
• Provide administrative support for the Senior Appointments & Promotion Committee including the taking of minutes; dissemination of candidates dossiers to committee members; provide guidance on dossier requirements and committee policies and procedures; and maintaining the committee calendar.
• In collaboration with the Faculty Affairs Program Manager work directly with Continuing Medical Education (CME) provider to apply for and obtain CME accreditation for appropriate faculty development activities including preparation of CME application and submission of required documents program summaries attendance summaries and cost summaries.
• Other duties as assigned.

Education Requirements:

• High School Diploma or GED required.

Qualifications:

• Administrative Assistant experience including Microsoft Office experience.
• Attention to detail.
• Proficiency in data entry understanding of accounting principles.
• Excellent communication skills.
• Strong organizational and planning skills.
• Demonstrated ability to work with diverse populations and a commitment to diversity and inclusion.

Special Instructions to Applicants:

TO APPLY:

Applications must be submitted electronically and include a resume cover letter addressing how your experience supports the requirements of this position and Quinnipiac commitment to diversity and inclusion and contact information for three references on the application form.

• Please note this is a Grade 5 position in the Clerical Union
• The hourly rate is $24.83
• The work week is 35 hours per week
• This position requires the successful completion of a Microsoft Office skills test and background check

We offer a comprehensive benefits package for fulltime faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

Quinnipiac University is an Equal Opportunity Employer.