Office Coordinator
Office Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
ABOUT HUB INTERNATIONAL:
HUB International Limited (HUB) is the 5th largest global insurance and employee benefits broker providing a broad array of property casualty risk management life and health employee benefits investment and wealth management products and services. With over 18000 employees in 500 offices throughout North America HUB has grown substantially in part due to our industry leading success in Mergers and Acquisitions.
WHAT WE OFFER YOU:
At HUB we believe in investing in the future of our employees. Our entrepreneurial culture fosters an environment of open feedback and improvement that empowers our people to make the best decisions for our customers and organization. We offer:
- Competitive salaries and benefits offerings
- Medical/dental/vision insurance and voluntary insurance options
- Health Savings Account funding
- 401k matching program
- Company paid Life and ShortTerm Disability Plans
- Supplemental Life and LongTerm Disability Options
- Comprehensive Wellness Program
- Paid Parental Leave
- Generous PTO Package Vacation Holiday Sick and Personal Time Off
- Great work/life balance because thats important for all of us!
- Focus on creating a meaningful environment through employee engagement events
- The ability to be a part of a motivated winning team with the opportunity to learn from colleagues who are amongst the top talent in the industry!
- Growth potential HUB is constantly growing and so can your career!
- A rewarding career that helps local businesses in the community
- Strong community support and involvement through HUB Gives
SUMMARY:
The Office Coordinator organizes and coordinates administrative duties and office procedures. The role is to create and maintain an efficient and comfortable work environment ensuring high levels of organizational effectiveness communication and safety. The Office Coordinator should ensure the smooth running of the office and help improve company administrative procedures and daytoday operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Reception
- Manages the answering/transferring of incoming calls as needed.
- Opening/distributing incoming mail and processing outgoing mail.
- Greets/directs all visitors and nonvisitors in lobby area.
- Coordinates scheduling and maintenance/cleanliness of all conference rooms for employees clients etc.
- Plans/organizes office events/luncheons in Memphis office such as client/employee breakfast and lunch meetings and nonprofit meetings (sometimes after hours).
Building/Office Maintenance
General building maintenance including opening and closing activities alarm management etc.
- Works with property management company on all building maintenance/repair issues.
- Coordinates all furniture requests to include new purchases repairs and moves.
- Stocks kitchen/break room with all supplies to include ordering with coffee vendor internal supply requests and grocery store trips when necessary.
- Makes sure the kitchen/break room is clean.
- Orders all other office supplies as needed
- Maintain office equipment and work with Operations team for equipment returns
Oversight
- Coordinates daily trips to the Post Office/UPS office for package dropoffs.
- Handles asneeded requests from Advisors CAMS PAMS for letters documents etc.
- Prepares reports for management as required.
- Performs other duties and projects as assigned.
REQUIREMENTS:
- High School Diploma or equivalent required
- Experience in office coordination/management is preferred
- Proficient in Microsoft Office Suite must be comfortable with Excel
- Must be organized enjoy problem solving and possess excellent customer service skills and high level of integrity and dependability
- Ability or adaptability to work in fastpaced multitasking environment
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity national origin religion age color sex sexual orientation gender identity disability or veterans status or any other characteristic protected by local state or federal laws rules or regulations.
We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process please contact the recruiting team. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
Required Experience:
IC
Employment Type
Full-Time
