Energy Smart Eastside Grant & Contract Administrator (variable)

Come Join the City of Bellevue!

Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the Hiring Process section below to learn more.

New hires typically receive between minimum and midpoint however we may go slightly higher based on experience internal equity and market.

The Energy Smart Eastside Grant & Contract Administrator is an exciting new role to support the growth and success of a new residential electrification program in the cities of Bellevue Kirkland Redmond Issaquah Sammamish and Mercer Island WA. Energy Smart Eastside is a collaborative program managed by the City of Bellevue on behalf of the six participating cities and is funded through a mix of participating city dollars and grants.

This position will oversee and manage all the program financials including budgets grants grant reporting and compliance and monitoring expenditures for all six participating cities. Energy Smart Eastside is the signature program of the Eastside Climate Partnership cities working to accelerate the adoption of energy efficient heat pumps on the Eastside and supporting the achievement of the greenhouse gas emissions reductions goals in all six Eastside cities. The program is funded by a mix of city funds and grants and careful management is required to administer services against available funding allocated to each city and within allowed grant parameters. Specific tasks will include support with grant management budgeting and finance procurement managing partner relationships and program administration. This is a chance to use your skills in support of climate action on the Eastside.

The position will be supervised by the Energy Smart Eastside Program Manager and part of Bellevues Sustainability team and will work closely with a team of sustainability staff from Bellevue Kirkland Redmond Issaquah Sammamish and Mercer Island who provide program guidance and oversight.

This is a parttime partially benefitted position in which the employee is expected to work between 1628 hours per week and least two days per week in the office at Bellevue City Hall.

• Monitors program budgets; projects financial needs necessary to deliver program services.
• Processes program expense and allocates against city and grant budgets.
• Prepares quarterly reporting for all grant funders per grant guidelines.
• Prepares quarterly invoicing to all funders.
• Coordinates with fiscal and operational staff within other departments and agencies for grant application and management purposes.
• Monitors grant compliance and serves as fiscal liaison for fiscal affairs with other private and public agencies.
• Maintains reporting on the fiscal status of grants and other resource programs.
• Project lead on execution of grant funding agreements coordinating with city procurement teams and the grant principal.
• Leads and coordinates procurement and contracting processes ensuring compliance with City procurement procedures.
• Monitors grant funding agreements and manages amendments as needed.
• Ensures compliance with all relevant city and grant related financial and reporting requirements and serves as fiscal liaison for fiscal affairs with other private and public agencies.
• Supports financial reporting for annual reports and other ad hoc projects.
• May perform other program administrative duties as assigned to support the overall program administration of Energy Smart Eastside.

Supervision Received and Exercised:

• Works under moderate to general supervision.

• No formal supervisory responsibilities.

Knowledge Skills Abilities and Competencies

• Knowledge of the laws rules and regulations controlling budgetary fiscal procurement and contract procedures of City government.
• Previous experience with local state or federal grant contracting procurement and/or expense management
• Ability to establish and maintain effective working relationships with other federal state and City operational units.
• Ability to maintain detailed records develop presentations of composite data and perform comparative analyses of fiscal and operational performance data.
• Adept at using spreadsheets and databases to prepare budgets track expenditures analyze expenditures and report financial status.
• Able to effectively communicate verbally and in writing with vendors agencies peers and other departments.

Education Experience and Other Requirements

• Collegelevel coursework or graduation from an accredited twoyear or fouryear college or university with a degree in business accounting math engineering project management or related fields.
• Three or more years of professional related experience in the grants management process contract management or a related field.
• Or any equivalent combination of education experience and training that provides the required knowledge skills and abilities.

Physical Demands

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work involves walking talking hearing using hands to handle feel or operate objects tools or controls and reaching with hands and arms.
• Vision abilities required by this job include close vision and the ability to adjust focus.
• The employee may be required to push pull lift and/or carry up to 20 pounds.
• The noise level in the work environment is usually moderately quiet.

• Average weekly hours cannot be determined at date of hire.
• Hours may vary from week to week and are anticipated to be 28 hours per week or less.
• NOTE: Will be considered fulltime and eligible for medical coverage if hours average 30 hours per week or more over a 12month measurement period (or 130 hours per month).

HIRING PROCESS
The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name address and other demographics. To help us please complete the online application form as fully as possible.

• Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
• We do not accept resumes and cover letters during the anonymous application screening stage unless otherwise stated in the job description.
• Applicants advancing to the next stage may be required to provide a cover letter resume writing sample and references.

CONDITIONS OF EMPLOYMENT

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions require the completion of references checks including at least one prior supervisor.
• Some positions may require completion of a criminal background checkprior to start employment
• Some positions may require obtaining a commercial drivers license (CDL) licensures or additional certifications.

At the City of Bellevue youll be part of a team committed to providing exceptional customer service upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions our interactions and our decision making in the City of Bellevue organization is: Exceptional Public Service Stewardship Commitment to Employees Integrity Innovation and Diversity Equity & Inclusion. Youll work in an environment that is innovative collaborative future focused and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. Its what makes the City of Bellevue an exciting place to work live and explore.

Have we piqued your interest yet Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation marital status national origin genetic information disability age veteran status or any other protected status. Persons needing assistance with the application process may call the Human Resources Office ator .If you are invited to participate in the selection process and need ADA accommodations please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the EVerify program. Learn more about the EVerify program.

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