Manager: Print Services

Title Code:

Manager: Print Services

JOB SUMMARY
Manages the AACPS Print Shop staff. Responsible for the printing and quality control of a variety of materials including simple copies districtlevel publications and handbooks and wide format posters. Supervises staff in the operation and maintenance of traditional and digital presses/printers assorted bindery equipment and project tracking software. Recommends acquisition of new technology equipment software and supplies.

Additional Work Days/Hours
Based on the assignment the following additional work days and/or hours may be required as needed:

• Ability to work flexible schedules
• Extended hours
• Outside of normal business hours
• Peak season
• Summer hours
• Weekends

ESSENTIAL DUTIES/RESPONSIBILITIES

• Supervises staff assigned to Print Shop. Assigns work evaluates performance approves overtime trains staff and recommends/institues discipline as needed. Maintains staffhour records on work accomplished.
• Plans and schedules to ensure that each print/copy job is delivered as requested and in a timely manner. Plans work and organizes schedule to meet specific hard deadlines such as meetings events and the beginning of the school year. Works with the mailroom to coordinate distribution of large systemwide print jobs such as the Student Handbook and certificates.
• Supervises all work related to printingjob tracking accounting platemaking print and copy work collating and bindery. Ensures the highest possible quality for each job. Steps in to perform work in the print shop as needed. Determines which work cannot be handled inhouse and works directly with outside vendors to bid jobs and schedule delivery/distribution.
• Distributes job jackets and sets forth general instructions for the accomplishment of work. Assures that all materials are on hand to complete a job. Works closely with designers to meet the specifications of requested projects. Works with all department staff as needed on any printrelated project.
• Researches and recommends the purchase/lease of software supplies and equipment to meet the printing needs of the school system. Works with the director to plan budget for Print Shop.
• Oversees inventory to maintains established levels of papers inks and all other supplies needed for the shop. Works with the warehouse to maintain minimum levels of specified forms and documents.
• Meets with all levels of AACPS school and central office staff as necessary to discuss and plan jobs. Acts as a liaison among the various school departments concerning printing matters in the absence of the Director of Design & Print Services.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Bachelors Degree in related field of education from a regionally accredited college or university required;
• Or an equivalent combination of education and experience which provides the required knowledge skills and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Experience

• Five (5) years professional experience in printing or a related functional area required. and
• Three (3) years experience in a supervisory or management role required;
• Or an equivalent combination of education and experience which provides the required knowledge skills and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge Skills Abilities and Other Characteristics

• Knowledge of operation and maintenance of printing copying and bindery equipment.
• Ability to maintain inventory and keep records of print shop operations and expenditures.
• Keeps current on new technology methods and equipment.
• Ability to work cooperatively with staff teachers principals and vendors.
• Ability to organize the workflow of multiple projects.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing Microsoft Office SuiteWord Excel Outlook and/or PowerPoint preferred).

Licenses and Certifications
Employee must retain active licenses certifications and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

• First level supervisor

People Management

• This position acts as the manager for 1 to 5 direct staff.
• This position acts as the manager for indirect staff.
• This position manages 1 to 2 departments.

Management Duties/Responsibilities

• Interviews selects and trains employees.
• Directs the work of employees.
• Maintains records for use in supervision.
• Assess employees performance (productivity/efficiency) to make promotional recommendation/other status changes.
• Handles employee complaints/grievances.
• Disciplines employees.
• Plans the work.
• Determines the techniques to use.
• Apportions the work among the employees.
• Determines the type of materials supplies machinery equipment or tools to be used of materials or merchandise to be brought stocked and sold.
• Controls the flow and distribution of materials or merchandise and supplies.
• Provides for the safety and security of the employees or the property.
• Plans and controls the budget.

PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: between 1/3 and 2/3 of the time
• Walking: under 1/3 of the time
• Sitting: between 1/3 and 2/3 of the time
• Pinching (fine motor skills): under 1/3 of the time
• Keyboarding: between 1/3 and 2/3 of the time
• Pushing: between 1/3 and 2/3 of the time
• Pulling: between 1/3 and 2/3 of the time
• Reaching (with hands and/or arms): between 1/3 and 2/3 of the time
• Stooping: between 1/3 and 2/3 of the time
• Bending: between 1/3 and 2/3 of the time
• Talking: between 1/3 and 2/3 of the time
• Hearing: between 1/3 and 2/3 of the time
• Repetitive Motions: between 1/3 and 2/3 of the time
• Eye/Hand/Foot Coordination: between 1/3 and 2/3 of the time
• As required by the duties and responsibilities of the position.

Vision
The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements

Work Environment
Location

• Office school or similar indoor environment: between 1/3 and 2/3 of the time
• Shop environment: over 2/3 of the time

Exposure

• Work near moving mechanical parts: between 1/3 and 2/3 of the time
• Fumes or airborne particles: under 1/3 of the time

Noise Level

• Loud: between 1/3 and 2/3 of the time

Weight & Force
Lifting and carrying requirements

• Up to 25 pounds: under 1/3 of the time

Travel Requirements

• N/A

JOB INFORMATION

ORGANIZATION

HR JOB INFORMATION

PG08

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