Executive Assistant - Client Services
Executive Assistant - Client Services
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Job Description
Join Our Growing Team at Holstep Health!
Merri Health is now Holstep Health a new chapter in delivering highquality healthcare to our communities.
Job Title: Executive Assistant Client Services
Location: Coburg and West Heidelberg with hybrid working
Employment Type: FullTime
About Holstep Health
Holstep Health provides expert compassionate comprehensive local healthcare throughout every stage of life. We provide more than 120 health and social care services to people in the north northwest and northeast of metropolitan Melbourne as well as statewide services with Carer Gateway and Gamblers Help.
Holstep Health was formed in October 2024 following the merger of Banyule Community Health and Merri Health. We proudly announced our new name Holstep Health created with and for our community in February 2025.
About the role
Be the strategic right hand to a key leader in a missiondriven health organisation.
Holstep Health is seeking a dynamic highly organised and proactive Executive Assistant to support the Executive Director Client Services. Reporting to the Executive Assistant Lead this is an exciting opportunity for an experienced administrative professional to join a growing organisation committed to innovation and excellence in health services.
As the Executive Assistant youll play a pivotal role in ensuring the Executive Directors time priorities and projects are managed with care and precision. Youll also collaborate with the wider executive support team and work across multiple divisions to help drive strategic goals and deliver smooth highquality business operations; whilst managing two Administrative Assistants to support the overall delivery.
Key selection criteria
Relevant experience in providing high level proactive support to an Executive Director preferably in a similar role in health disability and/or community services industry
Demonstrated organisational and time management skills with the ability to manage competing priorities while providing administrative support to the Executive Director
Ability to work with broad supervision and to identify priorities to meet competing deadlines.
Excellent written and verbal communication skills including the ability to draft professional documents correspondence and summarise information.
Ability to communicate with influence and work collaboratively to resolve complex issues
Proven ability to build and manage relationships with a broad range of stakeholders including senior executives government and community leaders.
Highly developed Microsoft Office skills (Outlook Word Excel and PowerPoint) and confidence in using digital tools for scheduling project tracking and reporting
Key Responsibilities:
Provide highlevel confidential administrative support to the Executive Director Client Services
Manage calendar appointments correspondence and meeting preparation with foresight and efficiency
Draft briefings reports and communication materials to support organisational decisionmaking
Coordinate divisional events meetings and workshops including logistics materials and agendas
Lead or support divisional and crossorganisational projects and assist with process improvement initiatives
Liaise closely with other senior EAs including the Executive Assistant Lead to ensure seamless executivelevel operations
Responsible for the people leadership of two administrative assistants within the Client Services directorate
Support divisional strategic planning documentation compliance and reporting processes
About You:
You are a confident highly organised professional with experience supporting senior executives in fastpaced environment detailoriented highly professional and adaptable EA who thrives in a busy and complex environment where meeting commitments with quality and precision are a source of pride. You will have strong communication and relationshipbuilding skills and the ability to handle confidential matters with diplomacy.
Why Join Holstep Health What we can offer you.
Be part of a progressive and purposedriven organisation transforming community health
Work alongside supportive passionate leaders and team members
Flexible working arrangements and opportunities for professional development
Salary Packaging
Contribute to initiatives that improve outcomes for individuals and communities across Australia
How to apply:
Please start by reviewing the attached position description. Please send your CV and a cover letter outlining your experience to .
We encourage early applications as interviews may commence before the closing date.
Applications close: 30/05/2025
Additional Information:
Preferred candidates will undergo comprehensive reference and background checks including a criminal record history check and Key Personnel screening. All candidates must have the right to work in Australia.
We are an equal opportunity employer and strongly encourages applications from diverse backgrounds including Aboriginal and/or Torres Strait Islander peoples those from culturally and linguistically diverse backgrounds the LGBTIQA community and individuals with disabilities.
Employment Type
Full Time
