HR Leave of Absence & Disabilities Specialist
HR Leave of Absence & Disabilities Specialist
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Job Description
Community Action Agency is seeking an adaptive energetic HR Leave of Absence & Disabilities Specialist to join our team of HR professionals. Connect with our employees and our mission to provide needed support to our community. The HR Leave of Absence & Disabilities Specialist will work closely with managers and the HR Team to implement and explain policies in addition to supporting various human resources activities.
The Leave Administrator is responsible for the ongoing tracking and communications for employee accommodations and leave of absences such as FMLA OFLA Workers Compensation leave nonprotected and personal leaves. This position monitors compliance with agency policies state and federal regulations and processing requirements. This position is a key role in supporting staff employment.
Candidates must submit applications by 05/20/25 to be considered for firstround interviews.
MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge skill and/or ability required.
EDUCATION and/or EXPERIENCE
Bachelors Degree in related field. Four years of HR related work experience with at least 2 years of leave and disabilities experience. An Associates Degree may be accepted in combination with five or more years of leaves and disabilities administration experience. Position requires experience in both leave of absence administration and disability accommodations.
CERTIFICATES LICENSES REGISTRATIONS
Driver qualifications are required for this position. Valid driver license insured vehicle available for use on the job and a satisfactory drive record for the previous three years are required.
Candidate must pass preemployment and random drug screenings.
Candidate must pass a comprehensive MWVCAA background screening prior to employment.
Successful registration with the Child Care Divisions Central Criminal Background Registry required.
Intermediate proficiencies in MS Office (Outlook Word Excel) and Teams is required.
Bilingual proficiencies in Spanish are preferred but not required.
Prior experience with Human Resource Information Systems (HRIS) preferred but not required. Data entry skills and accuracy required. Requires demonstrated experience in processing claims applications forms or medical documentation problem solving and following policies and procedures.
Knowledge about federal and state leave and disability laws and workers compensation administrative rules in Oregon.
Ability to work efficiently to accomplish tasks meet deadlines and maintain an organized tracking system. Ability to work occasional evenings and weekends as requested or needed by the department.
Excellent oral and written communication skills. Ability to answer questions and explain administrative information and decisions using tact and diplomacy.
This position is a confidential HR role requiring the ability to use discretion in communications and adherence to privacy policies.
*ESSENTIAL DUTIES and RESPONSIBILITIES This job description is not intended to be allinclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.
- The Leave of Absence and Disabilities Specialist is responsible for the ongoing tracking and communications for employee leave of absences such as Paid Leave Oregon FMLA OFLA ADA USERRA Pregnancy Disability Bereavement Workers Compensation leave nonprotected and personal leaves. The Specialist guides employees and supervisors through entire leave and accommodations request process.
- Advises managers HR and employees on the interaction of leave laws with paid time off workers compensation and Paid Leave Oregon benefits.
- Facilitates the Disabilities Accommodation Request process and the Interactive Dialogue process with staff and managers.
- Identifies leave obligations with disability timeoff and workers compensation cases and administers documents communications and records for employees.
- Performs tasks for maintaining timesheet data entry and transactions that are required for employment and payroll records.
- Runs reports to calculate eligibility for leave providing options to the employee such as block leaves intermittent leaves (during flareups) schedule or shift changes or parttime schedules.
- Distributes Notice of Rights & Responsibilities Health Certification Forms Designation Notices and letters to staff according to policies and HR processes in a timely manner. Responsible for issuing leave approval/denial letters provisional designations and requests for medical records. Distributes Disability Accommodation Approvals and Denials documents out to key parties.
- Tracks leave dates leave schedules and medical documents. Tracks ongoing conversations with employees throughout leave process and assures documentation is complete. Provides HR Management supervisors and Directors employee leave status reports on a regular basis. Explains the technical aspects of leaves to employees in a friendly and easily understandable manner.
- Works closely with Benefits Specialist to assure benefit payments are deducted properly and payment plans for outofpocket premiums are done timely.
- Follows Agency Personnel Policies State and Federal leave laws in meeting specific compliance requirements.
- Oversees the Return to Work process ensuring release restrictions are reviewed by management prior to an employees return.
- Works closely with HR Staff supervisors and program management to get leave information to employees that may be qualified for a leave as a proactive measure to support employees experiencing a qualified event.
SUPERVISORY RESPONSIBILITIES
There are no supervisory duties in this position.
PHYSICAL AND MENTAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
Specific vision abilities required by this job include close vision and ability to adjust focus.
Occasionally lift up to 25 pounds.
Manual dexterity for handling office equipment computer documents and phone.
Hearing and speaking abilities. Frequent phone calls; inperson and video meetings. Mobility within the office.
Prioritization of caseload tasks while respecting urgency of medical and health events.
Able to read and respond to staff inquiries and requests in a timely manner.
Able to understand and address the complexities of personal health and disabilities.
WORK ENVIRONMENT
Indoor office work environment with frequent interruptions and demands.
Talking with people over the phone via video conferencing and inperson.
Frequent noise and distractions in workspaces and daily interaction with people.
Occasional driving between sites.
- Occasional work from home flexibility.
MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race religion color national origin sex sexual orientation gender expression age veterans and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process or reasonable accommodations to perform the essential duties of the position please notify a member of our team at (503).
**This is a partial list of essential duties and responsibilities. To review the full job description please apply at Care Division Central Background Registration and preemployment drug screening is required.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
