Executive Assistant, MDHS Deanery
Executive Assistant, MDHS Deanery
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Job Description
Executive Assistant MDHS Deanery
Position Number:
Location:Parkville
Role type: Fulltime;Continuing
Faculty: Faculty of Medicine Dentistry and Health Sciences
Salary:UOM 6 $98870 $107023 p.a. plus 17% super
- Shape a pivotal role / drive operational excellence / contribute to facultywide success
- Apply now to redefine executive support and advance your career in a dynamic academic environment
- Investing in you benefits package including salary packaging health and wellbeing programs discounted services and professional development opportunities.
In line with the 2024 Enterprise Agreement clause 1.15.5 & 1.15.6.2 the University is committed to growing the number of Continuing jobs and to increase the proportion of Continuing employment FTE in comparison to FixedTerm or Casual employment. As part of this shared objective all continuing vacancieswill be advertised internally for a minimum of five working days to allow for current staff at the University to apply and be considered ahead of external recruitment.
The University of Melbourne
We take pride in our people who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more viaour websiteand stay connected with our stories and people onLinkedIn.
Your next career opportunity
As an Executive Assistant in the MDHS Deanery youll provide highlevel support to key executives particularly the Deputy Dean People Community and Partnerships. Youll have the opportunity to streamline operations implement innovative practices and contribute to the facultys strategic goals. This role offers you the chance to showcase your exceptional organisational skills discretion and proactive mindset in a fastpaced collaborative environment.
Your responsibilities will include:
- Provide HighLevel Executive Support: Manage diaries triage emails and prepare for meetings ensuring smooth operations and enabling executives to focus on strategic priorities.
- Drive Operational Excellence: Implement efficient work methods contribute to problemsolving and continuously seek ways to enhance workflows and administrative systems.
- Collaborate and Innovate: Actively participate in team tasks share insights and build strong relationships across the faculty while leveraging AI tools to optimise processes.
- Manage Complex Administrative Tasks: Handle travel arrangements procurement expense administration and committee support with precision and professionalism.
You may be a great fit if:
You are a proactive highly organised professional with exceptional communication skills adept at managing complex priorities and driving continuous improvement in a dynamic academic environment.
You may also:
- Have a degree or diploma in a relevant field with substantial experience in executive support.
- Possess advanced proficiency in Microsoft Office Suite and adaptability to new technologies.
- Demonstrate strong interpersonal skills and the ability to build effective relationships at all levels.
- Excel in prioritising tasks managing competing demands and maintaining discretion with confidential information.
- Have a track record of introducing innovative administrative processes and structures.
For further information please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment including:
- Supportive flexible work arrangements underpinned by our commitment to inclusion and wellbeing
- Progressive considerate leave provisions to empower your worklife balance
- Salary packaging and access to a range of discounted services including Bupa health insurance
- Health and wellbeing services including a leading Employee Assistance Program
For more information check outour benefitspage!
Your new team Faculty of Medicine Dentistry and Health Sciences
Join Australias leading faculty in clinical preclinical and health sciences where innovation meets impact. The Faculty of Medicine Dentistry and Health Sciences at the University of Melbourne is a powerhouse of research excellence worldclass teaching and policy leadership.
Led by Dean Professor Jane Gunn we offer you the opportunity to be part of a thriving ecosystem of globally recognised health and biomedical organisations. Youll benefit from our partnerships with leading health research institutes and affiliated health services across Victoria. Our facultys reach extends from our main Parkville campus to our rural health campus in Shepparton and through our embedded clinical partnerships throughout Melbourne and regional Victoria.
With over 6000 staff members 11000 students and 140 courses we provide a dynamic environment for your career growth. Youll contribute to groundbreaking research innovative education programs and initiatives that directly enhance community health and wellbeing. Join us in shaping the future of health sciences guided by our values of collaboration compassion respect integrity and accountability.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a childsafe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued respected and have the opportunity to thrive regardless of gender identity ethnicity sexual orientation disability age being a parent or having caring responsibilities.
The University of Melbourne is committed to fostering a barrierfree and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages including accessible document formats and alternative application methods. To discuss your specific requirements please feel free to contact Bec Tuckeror send an email titled Reasonable Adjustments to . You can find more information for applicants requiring reasonable adjustments on our Careers website: and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians with unprecedented investment to attract nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information including ourIndigenous strategy please visit you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support please feel free to contact our Indigenous Employment & Development team via email at .
Working at the University what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesnt have a valid Working with Children Check they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Join Us and unlock your career potential!
Is this the perfect opportunity for you Apply today! Including the following documents:
- Resume
- Cover Letter outlining your interest and experience
- The responses against the Selection Criteria^ (found in the Position Description)
^For information to help you with compiling short statements to answer the selection criteria and competencies please go to you have any questions regarding the recruitment process please feel free to contact Vanessa via email at ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Advertised: AUS Eastern Standard Time
Applications close: AUS Eastern Standard Time
Employment Type
Full Time
