Project Coordinator, Facilities Management - Temporary Full-Time (1.0) (1 year contract) / Coordonnateur ou coordonnatrice, planification des installations - Poste temporaire à temps plein (1,0) (contrat d’un an)

Compensation Pay Range:

Job Description:

Please Note: If you are a current CHEO employee with access to Workday please apply to this posting via the Workday application as an internal applicant using the Jobs Hub.

CHEO is one of the few standalone global leaders in paediatric health and is home to nearly 4500 staff medical staff and learners dedicated to helping children and youth live their best lives. Ranked in the top 1% of Canadian hospitals for the digitization of its clinical infrastructure CHEO combines excellence in clinical care research and education to advance seamless care that is provided where when and how it is needed. Every year CHEO helps more than 500000 children and youth from Eastern Ontario Western Quebec Nunavut and Northern Ontario. Patient satisfaction surveys have several times identified CHEO as the best place for paediatric care in Ontario and Forbes Magazine has twice named the organization as the best place to work in Canadian healthcare. CHEOs President and CEO Alex Munter was awarded favourite CEO of the year by Faces Magazine in 2020

POSITION SUMMARY

The Project Coordinator position provides an exciting opportunity to deliver capital projects on time and on budget while meeting CHEO and client requirements. You must be self motivated deadline oriented builds effective relationships with colleagues and stakeholders. By assisting in the delivery of projects you will coordinate the planning design development project budget development implementation and evaluation of key facility projects and initiatives. The Project Coordinator will be responsible for working with key stakeholders to develop project plans track deliverables update project status reports on low and high complexity projects while assisting in scope definition schedule and budget development. Being proactive and highly detailed the incumbent will have demonstrated experience in project management coordination relative to the fields of architecture design mechanical and/or electrical disciplines have excellent communication (both verbal and written) skill as well as presentation and networking skills.

The Project Coordinator will report to the Senior Project Manager/ Project Manager and assist with the planning and execution of the endtoend project delivery. You will be part of a project management team who will liase with various Hospital departments Ministry of Health City Building Department vendors etc. to ensure project timelines deliverables and budgets are met and ultimately leading to project success.

This is an exciting time to join CHEO. We are currently redeveloping the existing campus buildings to address code compliances while renewing major infrastructures. Some of our projects include: Sprinkler system implementation program AHU Asset renewals building envelope repairs and renewals Deep Energy Initiatives expansion and relocation of various departmental programs Surgical Operating Room Renewals and the preparation of One Door for Care occupancy. In addition to some of these major capital projects we also implement yearly capital expenditure programs such as VAV replacement program upgrades to our cafeteria implementation of a lighting upgrade program and upgrades to our MRI suite and equipment.

JOB SUMMARY:

Key Responsibilities:

• Project Planning and Initiation:

  • Development of comprehensive project plans including scope budget schedule and resource allocation.

  • Assist PM in conducting risk assessment and develop risk registers in consultation with key project stakeholders.

  • Assist PM in coordinating with hospital leadership and department heads to align project goals with organizational objectives.

• Project Execution:

  • Assist PM during all phases of project implementation from feasibility design and construction to commissioning handover operational readiness and move management.

  • Assist in management of project teams including architects engineers contractors and subcontractors.

  • Ensure compliance with all regulatory requirements hospital policies and safety standards.

• Technical Aspects:

  • Utilize advanced project management software and tools to track progress and manage resources.

  • Understanding the mechanical electrical medgas and other infrastructure elements at the hospital

  • Assist the PM with the integration of sustainable design principles and energyefficient technologies in project execution.

• Contractual Aspects:

  • Coordinate with CHEO procurement department for procurements of services and FF&E and participate in procurement posting activities evaluations and award.

  • Development of scope of works and evaluation criteria in support of procurement activities.

  • Assist in Administration of standard contracts such as CCDC OAA and CHEO service agreements etc.

  • Assist the PM in addressing any contractual disputes or issues promptly and effectively.

• Budget and Change Management:

  • Monitor project budgets and control costs to prevent overruns.

  • Track expenditures ensuring financial accountability.

  • Undertake the tracking review and implementation of change management.

• Stakeholder Communication:

  • Serve as the primary point of contact for project stakeholders including hospital staff and external stakeholders.

  • Provide regular updates on project status addressing any issues or concerns promptly.

  • Facilitate effective communication and collaboration among project team members.

• Quality and Performance Monitoring:

  • Implement quality control measures to ensure project deliverables meet specified standards.

  • Conduct regular site inspections and audits to monitor progress and compliance.

  • Address any deviations from project plans and implement corrective actions as needed.

• Reporting Aspects:

  • Prepare detailed project reports including progress updates financial summaries and risk assessments.

  • Oversee maintenance of comprehensive project documentation including contracts reports and records.

  • Ensure all project documentation is accurate uptodate and accessible.

  • Utilize reporting tools and software to generate realtime data and insights for stakeholders.

QUALIFICATIONS:

• Bachelors degree in Engineering Architecture or a related field OR a combination of Post secondary education experience in the field and relevant construction projects delivery experience (Essential)

• CAPM (Certified Associate in Project Management) certification or equivalent (Preferred).

• Minimum of 3 years of experience in project management with a focus on construction project delivery. (Essential)

• Ability to manage multiple projects simultaneously and work effectively under pressure. (Essential)

• Criminal Record Check(Essential)

• Excellent interpersonal and professional communication with internal and external colleagues and stakeholders (Essential)

• Strengths in public speaking and giving demonstrations (Preferred)

• Excellent organizational skills (Essential)

• Excellent MS Office Skills (Essential)

• Computer proficiency in MS Project (Preferred)

• Proficiency in project management software and tools. (Essential)

• Strong analytical and problemsolving abilities. (Essential)

• Ability to build and maintain positive relationships with diverse stakeholders. (Essential)

• Commitment to delivering highquality results and continuous improvement. (Essential)

Effective March 29 2021 CHEO will conduct a more comprehensive prescreening and evaluation process. This process may include more varied and multidimensional testing such as a written test practical exam or other assessment. All candidates who meet the essential and preferred qualifications may be tested.

CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrierfree work environment starting with the hiring process and welcome interest from all qualified applicants.

Should you require accommodation during any phase in the recruitment process please contact Human Resources at . All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

Bilingualism (French/English) will be validated by a language proficiency assessment conducted by a third party provider. Candidates will be required to meet the minimum linguistic profile prior to the date of hire.

CHEO is committed to providing a safe environment for staff patients and visitors. Consistent with that commitment all applicants must be fully vaccinated against COVID19 to be considered for any staff or volunteer opportunities. Applicants are also strongly encouraged to receive their COVID19 booster shots when eligible to protect against the spread of COVID19. Upon hiring presentation of government issued documentation confirming full vaccination must be provided orpresentation of supporting documentation of a valid medical contraindication or other reasonable consideration pursuant to the Ontario Human Rights Code.

We thank all those who apply however only those to be interviewed will be contacted.

Veuillez noter : si vous tes actuellement un employ du CHEO ayant accs Workday veuillez postuler cette offre via lapplication Workday en tant que candidat interne.

Veuillez noter : pour postuler avec succs ce poste veuillez soumettre votre candidature avant 23 h 59 la veille de la date de clture annonce dans laffichage pour vous assurer que votre candidature est reue.

Le CHEO est lun des rares chefs de file mondiaux en matire de sant pdiatrique et il compte prs de 4500employes et employs membres du personnel mdical apprenantes et apprenants qui se consacrent aider les enfants et les jeunes vivre leur vie le mieux possible. Class dans le premier unpourcent des hpitaux canadiens pour la numrisation de son infrastructure clinique le CHEO combine lexcellence dans les soins cliniques la recherche et lducation pour faire progresser les soins sans discontinuit l o ils sont ncessaires et ce de manire et aux endroits appropris. Chaque anne le CHEO aide plus de 500000enfants et jeunes de lEst de lOntario de lOuest du Qubec du Nunavut et du Nord de lOntario. Les sondages sur la satisfaction des patientes et patients ont rvl plusieurs reprises que le CHEO est le meilleur endroit pour les soins pdiatriques en Ontario et le magazine Forbes la dsign deux reprises comme le meilleur endroit o travailler dans le domaine des soins de sant au Canada. Le prsidentdirecteur gnral du CHEO AlexMunter a reu le prix du PDG de lanne dcern par le magazineFaces en2020.

RSUM DES FONCTIONS

Le poste de responsable de la coordination de projet offre une occasion intressante de raliser des projets dimmobilisations dans le respect des dlais et du budget ainsi que des exigences du CHEO et de la clientle. La personne titulaire du poste doit tre motive minutieuse et soucieuse des dlais et avoir la capacit dtablir des relations efficaces avec les collgues et les parties prenantes. En participant la ralisation des projets cette personne coordonnera la planification lavantprojet la ralisation du budget du projet la mise en uvre et lvaluation des principaux projets et initiatives de linstallation. Elle sera charge de collaborer avec les principales parties prenantes la conception de plans de projet au suivi des produits livrables et la mise jour des rapports dtape sur les projets peu ou trs complexes tout en contribuant la dfinition de la porte ltablissement du calendrier et la ralisation du budget. Capable de faire preuve de proactivit et dune grande minutie la ou le titulaire du poste doit avoir une exprience dmontre de la coordination de la gestion de projets dans les domaines de larchitecture de la conception de la mcanique ou de llectricit; et possder dexcellentes aptitudes en communication (tant loral qu lcrit) ainsi que des comptences en prsentation et en rseautage.

Relevant de la gestionnaire principale de projet ou du gestionnaire principal de projet la personne titulaire du poste appuiera la planification et la ralisation du projet du dbut la fin. Vous ferez partie dune quipe de gestion de projet qui assurera la liaison avec divers services de lhpital le ministre de la Sant le Service du btiment de la Ville les fournisseuses et les fournisseurs entre autres pour veiller au respect des chanciers des produits livrables et des budgets du projet et au bout du compte sa russite.

Cest le moment idal pour se joindre au CHEO. Nous sommes en train de ramnager les btiments existants du campus pour rpondre aux exigences du code tout en renouvelant les grandes infrastructures. Voici quelquesuns de nos projets: Programme de mise en uvre de systme de gicleurs renouvellement du groupe de traitement dair rparation et renouvellement de lenveloppe du btiment initiatives de rnovations conergtiques majeures expansion et dmnagement de programmes associs divers services renouvellement des salles dopration chirurgicale et prparation en vue de loccupation de 1lieupourallermieux. En plus de certains de ces grands projets dimmobilisations nous mettons galement en uvre des programmes annuels de dpenses en capital comme le programme de remplacement de notre systme de volume dair variable la modernisation de notre caftria la mise en uvre dun programme de mise niveau de lclairage et la mise niveau de notre salle et de notre quipement dimagerie par rsonance magntique.

RSUM DES FONCTIONS:

Principales responsabilits:

• Planification et lancement du projet:

  • laborer des plans de projet complets notamment sur la porte le budget lchancier et laffectation des ressources.

  • Aider la gestion de projet(GP) effectuer les valuations des risques et rdiger des registres des risques en consultation avec les principales parties prenantes du projet.

  • Aider la GP dans la coordination avec la direction de lhpital et les chefs de service afin daligner les objectifs du projet sur les objectifs de lorganisation.

• Excution du projet:

  • Aider la GP durant toutes les tapes de la mise en uvre des projets depuis ltude de faisabilit la conception et la construction jusquaux tapes de mise en service de transfert de ltat de prparation oprationnelle et de la gestion des dmnagements.

  • Aider grer les quipes de projet ce qui comprend les architectes les ingnieures et ingnieurs les entrepreneuses et entrepreneurs ainsi que les soustraitantes et soustraitants.

  • Veiller au respect de lensemble des exigences rglementaires des politiques de lhpital et des normes de scurit.

• Aspects techniques:

  • Utiliser des logiciels et des outils avancs de gestion de projet pour suivre les progrs et grer les ressources.

  • Comprendre les lments mcaniques lectriques mdicaux et autres lments dinfrastructure de lhpital.

  • Aider la GP dans lintgration des principes de conception durable et des technologies conergtiques dans lexcution du projet.

• Aspects contractuels:

  • Assurer la coordination avec le service dapprovisionnement du CHEO pour lacquisition de services et dameublement daccessoires et dquipement et participer aux activits daffichage aux valuations et lattribution des marchs.

  • Dfinir la porte des travaux et des critres dvaluation lappui des activits dapprovisionnement.

  • Aider dans ladministration des contrats types comme les ententes de service du Comit canadien des documents de construction de lOrdre des architectes de lOntario du CHEOetc.

  • Aider la GP rgler rapidement et efficacement tout diffrend ou problme contractuel.

• Budget et gestion du changement:

  • Surveiller les budgets des projets et contrler les cots pour viter les dpassements.

  • Faire le suivi des dpenses afin dassurer la responsabilit financire.

  • Soccuper du suivi de lexamen et de la mise en uvre en ce qui concerne la gestion du changement.

• Communication avec les parties prenantes:

  • Servir de principal point de contact pour les parties prenantes du projet notamment le personnel hospitalier et les parties prenantes externes.

  • Fournir des mises jour rgulires sur ltat davancement du projet en rglant les problmes et en rpondant aux proccupations rapidement.

  • Faciliter la communication et la collaboration efficaces entre les membres de lquipe du projet.

• Surveillance de la qualit et du rendement:

  • Mettre en uvre des mesures de contrle de la qualit pour sassurer que les produits livrables du projet respectent les normes tablies.

  • Effectuer rgulirement des inspections et des vrifications sur place pour surveiller les progrs et la conformit.

  • Corriger tout cart par rapport aux plans du projet et mettre en uvre des mesures correctives au besoin.

• Aspects lis aux rapports:

  • Prparer des rapports de projet dtaills comme des mises jour sur ltat davancement des sommaires financiers et des valuations des risques.

  • Superviser la tenue jour de la documentation complte du projet dont les contrats les rapports et les dossiers.

  • Sassurer que toute la documentation du projet est exacte jour et accessible.

  • Utiliser des outils et des logiciels de production de rapports pour gnrer des donnes et des renseignements en temps rel lintention des parties prenantes.

QUALIFICATIONS:

• Baccalaurat en ingnierie en architecture ou dans un domaine connexe OU combinaison dtudes postsecondaires dexprience dans le domaine et dexprience pertinente de la ralisation de projets de construction (essentielle)

• Certification CAPM (adjointe agre ou adjoint agr du charg de projet) ou quivalente (souhaitable)

• Au moins trois(3) ans dexprience en gestion de projet notamment dans la ralisation de projets de construction (essentielle)

• Capacit de grer plusieurs projets simultanment et de travailler efficacement sous pression (essentielle)

• Vrification du casier judiciaire (essentielle)

• Excellentes communications interpersonnelles et professionnelles avec les collgues et les parties prenantes internes et externes (essentielles)

• Habilit sexprimer en public et faire des dmonstrations (souhaite)

• Excellent sens de lorganisation (essentiel)

• Excellente matrise de la suite MS Office (essentielle)

• Matrise de MSProject (essentielle)

• Matrise des logiciels et des outils de gestion de projet (essentielle)

• Capacits prouves danalyse dvaluation et de rsolution de problmes (essentielle)

• Capacit dtablir et dentretenir des relations positives avec diverses parties prenantes (essentielle)

• Engagement fournir des rsultats de grande qualit et engagement envers lamlioration continue (essentielle)

Effective March 29 2021 CHEO will conduct a more comprehensive prescreening and evaluation process. This process may include more varied and multidimensional testing such as a written test practical exam or other assessment. All candidates who meet the essential and preferred qualifications may be tested.

CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrierfree work environment starting with the hiring process and welcome interest from all qualified applicants.

Should you require accommodation during any phase in the recruitment process please contact Human Resources at . All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

Bilingualism (French/English) will be validated by a language proficiency assessment conducted by a third party provider. Candidates will be required to meet the minimum linguistic profile prior to the date of hire.

CHEO is committed to providing a safe environment for staff patients and visitors. Consistent with that commitment all applicants must be fully vaccinated against COVID19 to be considered for any staff or volunteer opportunities. Applicants are also strongly encouraged to receive their COVID19 booster shots when eligible to protect against the spread of COVID19. Upon hiring presentation of government issued documentation confirming full vaccination must be provided orpresentation of supporting documentation of a valid medical contraindication or other reasonable consideration pursuant to the Ontario Human Rights Code.

We thank all those who apply however only those to be interviewed will be contacted.

Please note you will be represented by the Ontario Public Service Employees Union (OPSEU).

CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrierfree work environment starting with the hiring process and welcome interest from all qualified applicants.

Should you require accommodation during any phase in the recruitment process please contact Human Resources at . All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

We thank all those who apply however only those to be interviewed will be contacted.