Operations Coordinator - Executive & Leadership Support (Contract to Full-time)
Operations Coordinator - Executive & Leadership Support (Contract to Full-time)
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Job Description
About Maneva
Maneva a startup founded by an exGoogle Deepmind researcher is an AI service provider revolutionizing manufacturing operations with cuttingedge AI solutions for autonomous factory operation and optimization. Our solution generates AIpowered actions and insights using offtheshelf hardware or existing vision systems for realimpact manufacturing problems in products and equipment inspection production efficiency safety and more.
About the Role
Maneva is seeking a highly organized and proactive Operations Coordinator to support our leadership team and drive operational efficiency across the organization. This hybrid role blends administrative coordination travel and calendar management and crossfunctional support. Its ideal for someone who thrives on building structure is eager to contribute in a fastpaced startup environment and is interested in growing into an Executive Assistant or senior operations role.
Who You Are
- Detailoriented and proactive with strong judgment and discretion.
- Skilled at juggling multiple priorities and adjusting to shifting schedules.
- A strong communicator who thrives on being helpful and anticipating needs.
- Comfortable with ambiguity and excited by the opportunity to build processes from the ground up.
This is a contract position with the opportunity to transition to fulltime based on performance.
Requirements
Key Responsibilities
1. Executive & Leadership Team Support
- Manage calendars for the CEO and senior leadership team including scheduling internal meetings customer calls and investor briefings.
- Coordinate meeting logistics: agendas followups room bookings and virtual links.
- Monitor email and Teams threads for action items deadlines and conflicts.
2. Travel & Meeting Logistics
- Book domestic and international travel for executives and team members (flights hotels transfers).
- Prepare detailed travel itineraries and ensure all bookings are aligned with travel preferences and budget.
- Track and submit expense reports and reconcile receipts after travel.
3. Operational & Administrative Coordination
- Assist in organizing internal events offsites and team workshops.
- Support documentation contract filing and database maintenance.
- Help drive alignment across departments by ensuring timely followup on key initiatives.
4. Special Projects & Ad Hoc Support
- Conduct research (e.g. vendors partners suppliers) to support leadership decisions.
- Assist in preparing presentations and reports for internal or external meetings.
- Take on additional coordination tasks as needed across business ops or deployment teams.
Qualifications
- 2 years in an administrative operations or executive support role (startup experience a plus).
- Proficiency with MS365 and basic calendar management tools.
- Bonus: Experience coordinating travel working with leadership teams or supporting technical teams.
Benefits
Why Join Us
- Opportunity to work with cuttingedge AI technology in manufacturing.
- Professional growth opportunities
- Flexible remote work with local travel for company engagements.
Important Notice: Protecting Your Personal Information
We are committed to ensuring the security and privacy of all applicants. Please be aware that our company will never ask for sensitive personal information via email phone call or text message. We also do not require payment from applicants for any part of the hiring process.
If you are contacted by someone claiming to represent our company and asking for such information please do not respond. Instead report the incident to us immediately at
Required Experience:
IC
Employment Type
Contract
