Communications and Development Coordinator

Job title: Communications and Development Coordinator

Work Location: Operations

Unit/Department: Communications & Development

Reports to: Director of Communications & Development

Job Description

Fulltime

Mission: Our mission at International School of Louisiana is to provide a challenging education emphasizing language immersion international awareness the celebration of diversity and community responsibility. The employee must understand and support the school mission.

Summary

Under the direction of the Director of Communications & Development the Communications & Development (C&D) Coordinator participates in all communications fundraising marketing and public relations functions within the department to further the mission of the organization and meet the goals of the Department of Communications & Development. Depending on the task the role of the C&D Coordinator will vary from basic clerical/administrative support to full responsibility for creative input and execution.

The C&D Coordinator provides support and assists with all organizational departmental and campus events and activities through communications marketing and collateral to assist in the organizations Public Relations Marketing and Fundraising efforts. The C&D Coordinator coordinates awareness campaigns and assists in maintaining the integrity and consistency of the ISL brand on all Communications platforms. The C&D Coordinator is responsible for the coordination and marketing of all fundraising sales including the ISL spirit store. The C&D Coordinator also serves as the liaison between the Director of Communications & Development and the ISL families staff members and externally to the community at large coordinating and assisting with all communications methods to those audiences. The C&D Coordinator manages and maintains the department filing systems and database as well as the billing and account processing.

Essential Duties and Responsibilities:

A. Culture Ethics and Integrity

Understands communicates and exemplifies the goals and vision of the organization.

Contributes to and maintains the organizations core values.

Must work with determination a sense of urgency and pride in the work produced exceptional work ethic.

Helps create an environment and culture that enables the organization to fulfill its mission by meeting and exceeding its annual and longterm goals: by conveying the schools mission to all staff motivating and providing all staff with the resources required to improve performance and holding staff accountable to performance.

B. Operational Expectations

The C&D Coordinator assists the Director of C&D directly in the following areas:

Creating and implementing marketing campaigns and designs for Admissions Public Relations Fundraising Events and Communications purposes.

Grant writing Annual Fund Major Gifts Special Events Planned Giving and Business support.

Developing maintaining and distributing all organizational marketing collateral materials keeping the brand relevant and the marketing approach innovative.

Immediate dissemination of emergency or urgent messages through all communications channels (website phone tree text alerts etc.)

Event production and coordination for schoolwide and C&D events and activities.

Representing the organization at on and offcampus community business and organizational events informational presentations etc.

Clearly articulating ISLs academic programs organizational mission and values in all outreach presentations and activities.

The C&D Coordinator assists all departments and campuses in the following areas:

Design marketing materials advertising support and promotional item acquisition as needed.

Web site and social media support keeping all internet communications relevant current and accurate.

Creation and distribution of newsletters as needed.

On and offcampus events including planning and dayof support.

The C&D Coordinator is responsible for all aspects of the following areas:

Communicating schoolwide events and campaigns to the campuses for their campus newsletter social media and website.

Social media coordination and management including ads content and insights.

Photo and video coverage at campus events offcampus events and Communications & Development presentations as needed for Marketing purposes.

Maintaining current and relevant photo archive of all ISL organizational and campus events students and activities.

Maintaining current list of student photo use releases.

Setup or coordination of set up of any marketing or promotional item display signage or AV equipment at on or off campus Development events.

Creation of digital presentations (data photos etc.) for on or off campus Development events.

Volunteer coordination at the Department and/or events delegating work and managing output and results.

Managing Departments accounting and billing filing systems and databases.

Monitoring Department phone and general inquiries (website email).

Managing the ISL Spirit Store including inventory distribution and promotion of items.

C. Strategic Planning

Planning and executing integrated efforts in alignment with Fundraising and Marketing priorities in the Department of Communications & Development

D. Resource Management

Serve as liaison resource between ISL stakeholders and the Department of Communications & Development.

Ensure that projects and tasks are completed timely accurately and within budget.

Collaborate with departments to ensure distribution of collateral and marketing materials at recruiting events and activities such as individual and/or group tours open houses and school fairs.

Demonstrate adaptability and the ability to work as part of a team in a collaborative and productive manner.

Engage volunteers with respect and integrity to maximize efficiencies in implementation of marketing and recruiting responsibilities.

E. Other

Attend all Department of Communications & Development Events

Attend events in representation of the organization and the Department of Communications & Development.

Attend and support Campus and Admissions events

Ability to provide constructive and meaningful input direction and motivation to others.

React and adapt to changing situations appropriately.

This position may entail extended workdays weekend duties oncall responsibilities and the ability to handle and balance multiple demands at one time.

Ability to selfevaluate work by measuring results against set goals and objectives

Qualifications Education and Work Experience:

Required:

• Exceptional communication problemsolving and organizational skills.
• Creative and strategic thinking.
• Experience with managing filing systems and organizational databases.
• Highly proficient with Google suite Microsoft Office products.
• Be organized selfmotivated and disciplined able to selfdirect work well independently with a high standard of efficiency and ability and yet have the ability to be a team player in a highly collaborative environment.
• Be able to work in fast paced environment able to juggle multiple projects overlapping deadlines and be adaptable to changes in pace.

Desired:

• Experience in office management.
• Relevant experience in nonprofit marketing fundraising and/or event planning and event production.
• Photography and/or video production.

Desired or willing to learn:

• Knowledge and experience with social media platforms.
• Adobe Photoshop Adobe Illustrator and Adobe InDesign.

Work Environment:

Listed below are key points regarding environmental demands and the work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. ISL is an Equal Opportunity Employer. ADA requires ISL to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

• Work is generally performed in an office environment.
• Must be able to bend stoop reach lift walk three flights of stairs stand or sit for prolonged periods.
• Must have dexterity of hands and fingers to operate office equipment.
• Occasionally lifting up to 50lbs.
• Communicate effectively and positively verbally and in writing with impeccable customer service skills.

Other Requirements: Must have a valid drivers license and use of a reliable vehicle.

Professional Conduct: Employee acknowledges that he/she is required to maintain a high standard of professional conduct. Breach of said professional conduct includes but is not limited to: neglect of duty dishonesty and engagement in acts that are contrary to ISL policy unlawful activities or any other conduct which is seriously prejudicial to the school system.

Chain of Supervision: Director of Communications & Development

Supervises: N/A

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