Experiential Producer, ESSENCE Festival of Culture - Contract Position
Experiential Producer, ESSENCE Festival of Culture - Contract Position
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Job Description
About Essence Ventures
Essence Ventures was established with the goal to articulate through experiences media technology and commerce that Black is not a monolith. Essence exists to serve Black Women deeply through culture equity and celebration encouraging and equipping them to embrace the power of their roles standing at the forefront of their lives homes and communities. We accomplish this mission and vision through our incredible and distinct brands: ESSENCE Communications Inc. (ESSENCE Girls United ) AFROPUNK and ESSENCE Studios.
Overview
Essence Ventures is actively seeking a highly motivated and seasoned Experiential Producer to play a crucial role in the execution and success of the renowned ESSENCE Festival of Culture (EFOC). This pivotal position demands an individual with a proven track record in producing largescale experiential events ideally with a focus on cultural celebrations and festivals. The Experiential Producer will be responsible for a wide range of tasks from initial concept development and vendor management to onsite execution and postevent reconciliation. This role requires a proactive detailoriented individual with exceptional organizational and communication skills capable of collaborating effectively with internal teams external partners and sponsors to deliver exceptional and memorable experiences for festival attendees. The ideal candidate will possess a deep understanding of event logistics budget management and risk mitigation strategies as well as a passion for the ESSENCE brand and its commitment to celebrating Black culture.
Responsibilities
- Serve as the caretaker of assigned experiences and all details relating to the planning and execution.
- Understand the intersection points for all stakeholders and project manage coinciding deliverables to ensure everyone stays aligned on timelines.
- Lead weekly crossfunctional meetings for production and separate crossfunctional meetings for programming.
- Maintain the timeline and assigned budgets.
- Drive delivery of the specific vision experience pillars and goals for the assigned experiences as directed by leadership/Sr. Producer.
- Raise flags to Sr. Producer on deliverables that may endanger the timeline budget or delivery quality.
- Oversee all agencies for the assigned experiences & ensure no gaps b/w production agencies programming stage operations talent etc.
- Oversee loadin agency deliverables onsite shipping & receiving of experience elements production schedules & production checklists.
- Ensure the marketing promotional materials are consistent with the actual onsite experience.
- Make necessary decisions related to the crossfunctional variables based on quality control budget and strategy.
- Lead POC for the assigned experience onsite. Coordinate onsite details for VIP areas greenrooms consumer giveaways apparel management event logistics venue operations and manage alignment with various Essence departments as needed.
- Ensure owned assets are inventoried & stored properly.
- Manage a Production Assistant for 4weeks (onboarding for your assigned experiences and onsite tasks).
- Ensure all experience checklists are completed daily and report concerns / issues to the Sr. Producer immediately (ensure all followthrough & solutions are executed).
- Maintain status report planning documentation and templates as assigned by Sr. Producer.
- There may be a need for some light physical labor during loadin / loadout.
- Create a detailed metric focused recap with key learnings from all agencies and stakeholders.
- Reconcile budget and ensure agencies are receiving appropriate payments on time (raise issues immediately to the Sr. Producer).
Qualifications
- 7 years in event management and experiential activations
- Team Player with ability to be collaborative and calm in high pace / intense environments
- Attention to detail with strong communication skills
- Prior experience managing sponsor activations & consumer facing experiences in a leadership role
- Successful experience with VIP management & celebrity talent
- Success in developing strong internal and external relationships
- Ability to quickly be solution focused while following the outlined protocols and leadership guidelines
Dates: This contract position will span from May 2025 through July 2025 encompassing the preevent planning execution and postevent wrapup phases of the ESSENCE Festival of Culture.
Rate: The contracted rate for this position is $9225.00/month payable in equal semimonthly installments on the 15th and the last working day of each month.
Location and Travel: The ESSENCE Festival of Culture is scheduled to take place at the Caesars Superdome in the vibrant city of New Orleans from July 4th to 6th 2025. All necessary preevent visits and event dayrelated travel arrangements including flights and hotel accommodations will be fully covered by ESSENCE. Additionally a predesignated per diem will be provided for each required trip to cover incidentals.
Agencies: Essence Ventures is not partnering with agencies nor accepts unsolicited resumes and will not be responsible for any fees or expenses related to such unsolicited resumes and/or applicants.
If you require reasonable accommodation during the application and selection process please let us know by contacting We will work together to best meet your needs.
Employment Type
Contract
