Administrative Assistant to the Corporate Governance Division

Division

As part of the Legal Governance and Regulatory divisions the Corporate Governance team has the responsibility for the Groups corporate governance. As such it is working in close collaboration with the different companys decision making bodies and ensures that the corporate governance framework for the company is properly designed implemented and maintained in line with the regulatory framework Strategy and Purpose of the Group.

It is supporting the Managing Bodies and Committees on all governance matters. This includes amongst other elements developing and implementing processes to promote and sustain good corporate governance organizing and recording accurate decisionmaking at Management Committee Board Board Committees and General Assembly level and advising the Board/Management in the execution of their roles as well as handling various corporate housekeeping and legal vehicle management.

The Corporate Governance team is keen to contribute to the establishment and maintaining of Good Governance principles and practices.

If you are a great teammate interested to work in a fastpaced working environment and want to learn more about corporate governance this is a job for you.

The Corporate Governance team is multicultural and will welcome you with open arms. There is a flexible working arrangement within Euroclear and you will be able to work from home several days a week.

Role

You will be providing essential administrative and secretarial support to the Corporate Governance team and the nonexecutive directors. This will involve direct facetoface interaction with Board members and Senior Management.

Your key responsibility will be to:

• Manage proactively all the administrative arrangements for Shareholders Board Board Committee and Management meetings.
• Providing all necessary support for one or more of the following staekholders: board members company secretarries (e.g. book international travels follow up on expenses in line with Euroclear travel policies handle travel documents etc.)
• Handle various administrative tasks;
  • Receiving and screening telephone calls letters and/or visitors answering routine questions and furnishing information to save supervisors time.
  • Preparing routine letters and memoranda.
  • Preparing special reports gathering & summarizing data.
  • Preparing complex correspondence reports and presentations.
  • Maintaining corporate records.
• Use an array of business software applications (e.g. Microsoft 365 suite).
• Finalising in a timely manner Board documents and Management documents including checking of format and layout.
• Assembling and posting Board and Committee packs to members by way of the Diligent Board application.
• Assisting in other administrative work related to Board meetings Directors training and with corporate regulatory and governance obligations.

You have:

• A bachelor or masters degree and at least 5 years of experience as an Assistant of senior managers.
• Knowledge in Microsoft 365 (SharePoint Outlook Word Excel and PowerPoint etc.).
• Very efficient organizational skills and the ability to work independently in a multifaceted environment on multiple tasks and under tight deadlines; know how to prioritize.
• Excellent communication skills in English. Ability to transmit information clearly and transparently.

You are:

• Able to provide minimal technical support for setting up hybrid meetings.
• proactive and flexible you can take initiatives but also know when to ask questions.
• Proactive and positive towards work even under pressure.
• Creative in problemsolving.
• Discrete as you will get exposure to sensitive materials and personal information.
• A real teamplayer with good interpersonal skills.
• Willing to learn other programs and tools used in Euroclear.
• Interested in learning and tackling new responsibilities as role and experience grows.

What we offer

• A dynamic working environment in a small but dynamic team.
• A diverse job.
• A proximity and interaction with the Groups decisionmaking centers.
• A possibility to learn more about corporate governance and the Groups organization.