Convention Services Manager | Philadelphia Marriott Old City

Job Summary

To assist in the overall efficient operation of the Convention Services Department. Responsible for the efficient and professional coordination of any assigned convention or meeting group

Summary of Essential Job Functions

Perform administrative duties relevant to account responsibilities in compliance with corporate guidelines. Document and organize detailed requirements of each function. Coordinate activities of various departments to service accounts such as directing room service in the creation and delivery of VIP amenities.

Communicate with sales front office and reservations in order to coordinate and monitor guest room blocks and special reservation needs. Assign banquet/meeting rooms set up based on needs of clients e.g. classroom rounds. Review banquet associates work to ensure accuracy. Monitor inhouse group activity providing assistance as needed such as organizing exhibit setup.

Establish rapport with and entertain meeting planners while promoting hotel facilities and services. Conduct walking site inspections throughout property.

Advise sales staff as to ability to accommodate client demands including phone requirements fit of available space and materials such as booths. Assist sales staff in promoting hotel developing leads and securing rebookings.

Plan and conduct pre and post convention meetings with clients and respective departments.

Document tracking of group activity. Access and input data into a computer system to generate account history reports.

Communicate both verbally and in writing to provide clear direction to staff.

Comply with attendance rules and be available to work on a regular basis.

Perform any other jobrelated duties as assigned.


Abilities Required

Must have the ability to communicate in English. Selfstarting personality with an even disposition. Maintain a professional appearance and manner at all times. Can communicate well with guests. Must be willing to pitchin and help co workers with their job duties and be a team player. Knowledge of lighting and sound equipment and usage. Ability to use a moderately complex computer system. Ability to effectively deal with internal and external customers some of whom will require high levels of patience tact and diplomacy to defuse anger collect accurate information and resolve conflicts. Able to lift grasp carry and/or push up to 50 pounds. Ability to work flexible schedule as well as being able to work shift standing on feet and walking throughout hotel or sitting for long periods of time.

Customer Satisfaction:
Our customers are what we are about. One of the keys to a positive guest experience is positive interaction with PM Hotel Group staff. It is essential that you remain professional at all times and that you treat all guests and associates with courtesy and respect under all circumstances. Every PM Hotel Group associate is a guest relations ambassador every working minute of every day.

Work Habits:
In order to maintain a positive guest and associate experience your work habits should always meet and strive to exceed hotel standards for work procedures dress grooming punctuality and attendance. You should be adaptable to change in your work area and in hotel procedures with a willingness to learn new skills and/or improve existing ones have the ability to solve routine problems that occur on the job and ask for help whenever you are not sure how to do something.

Safety & Security:
The safety and security of our guests and associates is of utmost importance to PM Hotel Group. Every PM Hotel Group associate should adhere to the hotel security policies and procedures particularly regarding key controls lifting heavy objects using chemicals and effectively reporting safety hazards and safety concerns.


NOTE:
This description excludes nonessential and marginal functions of the position that are incidental to the performance of the fundamental job duties. Furthermore the specific examples in each section are not intended to be allinclusive. Rather they represent the typical elements and criteria considered necessary to perform the job successfully. Other jobrelated duties may be assigned by the associates supervisor.

Furthermore this description is subject to change at the sole discretion of the Company and in no way creates an employment contract implied or otherwise; each associate remains at all times an at will associate.

Required Experience:

Manager