Billing Clerk
Billing Clerk
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Job Description
The Elevator Pitch
Are you skilled in managing accounts receivable and passionate about delivering accurate timely billing Do you thrive in a fastpaced environment where your attention to detail and communication can directly influence cash flow and customer satisfaction
As a Billing Clerk youll play a key role in supporting Evolvs continued growth by ensuring timely and accurate invoicing improving cash collections and maintaining strong relationships with internal and external stakeholders. Your ability to manage high volumes of transactions with precision and professionalism will directly impact the companys revenue recognition and financial reporting.
Success in the Role: What are performance outcomes over the first 612 months you will work toward completing
In the first 30 days you will:
- Get to know the team and the key partners you will work with.
- Understand how Evolvs products and services are quoted contracted and invoiced.
- Understand and maintainorganization of the accounts receivable mailbox.
- Invoice sales orders for transactions of varying amounts.
- Be able to successfully run the AR aging report in NetSuite review aging invoices and reach out to customers requesting a collections update
Within 3 months you will:
- Collaborate crossfunctionally to resolve ordertocash blockers with the revenue order management and logistics teams
- Understand different types of invoicing language and billing terms within contracts and how this impacts timing and accuracy of an invoice.
- Confidently validate sales orders for invoicing and identify discrepancies proactively.
- Regularly contact customers to follow up on aged invoices demonstrating tact and persistence.
By the end of the first year you will:
- Own the endtoend billing process for all order types contributing to clean monthend and quarterend close.
- Create new customers upon request from the order management team
- Maintain the invoicing waterfall or similar report that provides visibility into future periods invoices and amounts
- Compare internal quotes with external customer POs ensure invoicing occurs per terms and conditions or investigate discrepancies.
- Deliver detailed reports on unbilled orders helping to optimize revenue recognition timelines.
- Communicate with internal and external customers in resolving issues or disputed invoices.
- Improve days sales outstanding (DSO) and aged receivables through consistent effective collections.
- Reconcile AR sub ledger to the general ledger monthly
- Reduce billing errors accelerate collections and contribute to smoother revenue operations
The Work: What type of work will you be doing What assignments requirements or skills will you be performing on a regular basis
Financial Acumen
- Navigate our accounting systems (NetSuite Salesforce) to complete accurate and timely invoices.
- Analyze billing data and proactively resolve discrepancies.
- Ensure billing aligns with contract terms and revenue recognition policies.
Team Engagement
- Communicate effectively and regularly with crossfunctional teams.
- Participate in meetings share updates and raise blockers early.
- Support the team on adhoc projects and process improvements.
Customer Service
- Confidence in picking up the phone and proactively calling customers to get any disputes resolved
- Timely and professional response to customers questions (both internal and external)
- Ensure highquality and timely responses to both internal and external stakeholders.
What is the leadership like for this role What is the structure and culture of the team
You will be joining the Finance and Accounting team and report to the Assistant Controller.
The team culture is one based on building trust collaboration ongoing development through kindness authenticity courage drive and fun!
Where is the role located
The location of this role is based out of our HQ in Waltham MA with some flexibility in being remote some days.
What is the salary range
The base salary range for this fulltime position is $25.00$35.00/per hour bonus equity benefits. Our salary ranges are determined by role level and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range individual pay is determined by work location and additional factors including jobrelated skills experience and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.
Please note that the compensation details listed in role posting reflect the base salary only and do not include commission equity or benefits.
Requirements
- 13 years experience in a prior Billing role.
- Strong attention to detail and organizational skills.
- Proficient in Excel and comfortable working with spreadsheets and data.
- Excellent written and verbal communication skills.
- Experience billing with a SaaS business models or recurring revenue is a plus.
- Experience with billing or accounting software is required NetSuite and Salesforce experience is preferred
- Experience at a publicly traded company preferred
Benefits
At Evolv were on a mission to help make public spaces safer through innovative security technology. Rooted in our values ofauthenticity kindness courage driveandfun we offer the opportunity to make a real impact. Our team thrives in a supportive honest environment where creativity and collaboration are celebrated and where we challenge the status quo to keep improving.
When you join Evolv youll not only work with cuttingedge technology but also enjoy competitive benefits that support your wellbeing and personal growth.
Our Benefits Include:
- Equity as part of your total compensation package
- Medical dental and vision insurance
- Flexible Spending Accounts (FSA)
- A 401(k) plan (and 2% company match)
- Unlimited vacation policy
- Quarterly stipend for perks and benefits that matter most to you
- Tuition reimbursement to support your ongoing learning and development
- Subscription to Calm
Evolv Technology (Evolv) is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We welcome and encourage diversity in the workplace and all employment decisions are made without regard to race color religion national social or ethnic origin sex (including pregnancy) age disability HIV Status sexual orientation gender identity and/or expression veteran status or any other status protected by law in the locations where we operate. Evolv will not tolerate discrimination or harassment based on any of these characteristics.
Evolv is committed to offering an inclusive and accessible experience for all job seekers including individuals with disabilities. If you need a reasonable accommodation as part of the job application process please connect with us at .
Employment Type
Full-Time
