Grant Specialist I - Accounting
Grant Specialist I - Accounting
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Job Description
Special Instructions to Applicants:
All interested applicants should attach a resume in the Supporting Documents section of the application preferably in a PDF format to avoid any formatting issues.
About Rice:
Boasting a 300acre treelined campus in Houston Texas Rice University is ranked among the nations top 20 universities by U.S. News & World Report. Rice has a 6to1 undergraduate studenttofaculty ratio and a residential college system which supports students intellectually emotionally and culturally through social events intramural sports student plays lectures series courses and student government. Developing closeknit diverse college communities is a strong campus tradition which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rices culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name RICE Responsibility Integrity Community and Excellence.
Position Summary:
The Grant Specialist I Accounting plays a key role in the financial postaward administration of sponsored research at Rice University. This position is responsible for preparing and executing timely and accurate federal drawdowns invoicing sponsors in accordance with contractual terms and managing the accounts receivable lifecycle for externally funded awards. The successful candidate will ensure compliance with federal regulations (e.g. Uniform Guidance) sponsor requirements and university policies.
Ideal Candidate Statement:
The successful applicant must function well in a highworkload environment requiring prioritizing and meeting deadlines; take the initiative exercise independent judgment and discretion; be detailoriented; and be able to communicate effectively both orally and in writing. Further duties and responsibilities may be assigned based on the needs and goals of the Research and Cost Accounting (RCA) department and Rice University.
Workplace Requirements:
This position is offered as a hybrid role combining both inoffice and remote work to provide flexibility and support collaboration. The hybrid work arrangement will start after the first 90 days of employment. PerRice policy 440work arrangements may be subject to change.
Hiring Range: The expected annual salary range starts at $59500 depending on experience and qualifications. This is an exempt (salaried) position under FLSAand not eligible for overtime.
Minimum Requirements:
- Bachelors Degree
- In lieu of the education requirement additional related experience above and beyond what is required on an equivalent yearforyear basis may be substituted.
- 1 year of related experience
- In lieu of the experience requirement additional related education above and beyond what is required on an equivalent yearforyear basis may be substituted.
Skills:
- Works effectively with others; helps others to solve problems; promotes teamwork and cooperation among individuals and/or departments
- Ability to communicate effectively orally and in writing
- Ability to diagnose and solve problems using sound judgment and decisionmaking abilities
- Analyze accounting transactions and ability to reconcile information
- Strong customer service skills
- Strong working knowledge of Excel
Preferences:
- Experience in research invoicing accounts receivable or department administration
- Experience using research administration systems including but not limited to federal government portals such as Payment Management System (PMS) ACM$ () FedConnect eRA Commons and Cayuse
- Effectively plans work considering time deadlines and support/resources required from other individuals and departments
- Provides input or specifies necessary figures data or guidance as needed
- Completes job responsibilities within the required timeframe according to established schedules or workflow requirements
- Experience facilitating interdisciplinary teamwork
- Displays an ability to evaluate areas needing improvement and effectively communicates to department leadership
- Reviews and assesses information before making decisions and solving problems
- Uses proper judgment and knowledge of established practices and procedures when addressing problems or issues
Essential Functions:
- 50%: Generate review and submit accurate and timely invoices for a variety of sponsors including federal state local and private funding agencies.
- 25%: Prepare and submit federal drawdowns via PMS ASAP and other sponsor payment systems ensuring compliance with grant terms and funding agency requirements.
- 25%: Sponsored Projects Closeout and Account Reconciliations (A/R cash revenue refunds).
Additional Functions:
- Ensure that federal regulations sponsor guidelines Rice University and department policies and procedures are observed and followed.
- Effectively assess and complete postaward activities for the sponsored programs community plan coordinate and process postaward transactions.
- Work collaboratively and effectively with the sponsored programs community.
- Conduct clear and concise communications supporting the sponsored programs mission.
- Manage sponsored projects postaward activities utilizing critical thinking problemsolving and independent initiatives facilitating interdisciplinary teamwork.
- Serve as a postaward resource to the sponsored programs community on federal industry state and nonprofit awards as assigned.
- Participate as a team member on selected projects.
- Effectively foster own personal and professional growth through a variety of educational and professional strategies.
- Maintain accurate records of assigned sponsored program activities.
Rice University HR Benefits: Mission and Values:Mission and Values Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national or ethnic origin genetic information disability or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process please contact Rice Universitys Disability Resource Center ator for support.
If you have any additional questions please email us at Thank you for your interest in employment with Rice University.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
