Coordinator of Campus Events
Coordinator of Campus Events
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Job Description
Job Title: Coordinator of Campus Events
Reporting Relationship: Associate Director of AdmissionsCampus Visits
Unit: IWU Marion
Department: Vice PresidentEnrollment Management IWU Marion
Campus Location: Maxwell Center
Duties and Responsibilities
- Strategic Planning
- Create the schedule and plan for General Visit Days and Academic Spotlight Days to meet guests needs and expectations and best highlight IWU distinctives and program strengths in a manner that moves prospective students toward enrollment
- Willingness to critically evaluate and change this plan as needed
- IWU Community Communication
- Communicate with faculty coaches and staff concerning specific roles in visit or event including oneonone appointments academic and resource fairs academic division tours presentations technical needs campus tours signage displays overnight accommodations catering and meals
- Communicate with faculty coaches and staff concerning specific roles in visit or event including oneonone appointments academic and resource fairs academic division tours presentations technical needs campus tours signage displays overnight accommodations catering and meals
- Prospective Student Communication
- Schedule campus visits advising prospective students and families on the best visit to meet their unique needs and goals and interact facetoface with guests and adjust schedules to meet last minute requests (when possible) and do this in a manner that puts the guests at ease and maintains a positive visit experience
- Will include telephone outreach to prospective students parents and groups
- Admissions Office Duties
- Assist with CRM implementation for visit scheduling and reporting aid the Visit Team with front office coverage lobby care and visit responsibilities as needed attend and help with recruitment events including Admitted Students Weekend and youth conferences during nontraditional work hours assist with special projects or events as requested
- Assist with CRM implementation for visit scheduling and reporting aid the Visit Team with front office coverage lobby care and visit responsibilities as needed attend and help with recruitment events including Admitted Students Weekend and youth conferences during nontraditional work hours assist with special projects or events as requested
- Core Competencies to be Developed Institutional Knowledge
- The exceptional Coordinator of Campus Events has a strong working knowledge of key departments and contacts on campus
- A deep understanding of campus processes and systems. Knowledge and consistent embracement of the IWU mission vision and core values (kindness humility belonging integrity courage agility innovation) on and off campus is evident
- Professionalism
- As a leader within Enrollment Management the Coordinator of Campus Events demonstrates the ability to build rapport and strong campus partnerships through clear concise and considerate written and verbal communication
- Effectively represent IWUs brand to prospective students and families
- For the Coordinator professionalism also involves being the ultimate team player demonstrating patience and grace with coworkers always having their back and volunteering to take on additional tasks in support of others
- As a professional he or she demonstrates appropriate dress attire and grooming has consistent attendance and makes a point of being on time
- Interpersonal Skills/Emotional Intelligence
- The Coordinator possesses emotional intelligence and the soft skills associated with working with people
- This includes demonstrating a high level of selfawarenessactively aware of how decisions actions verbal and nonverbal communication impact others
- This also involves the practice of cultural hospitality in all communication and engagement with internal and external constituents.
- He or she demonstrates grace daily navigating change and adversity with optimism positivity and adaptability
- Grace Under Fire
- The standout Coordinator understands the strong emotions of visiting students and parents and always shows the ability to respond graciously not taking accusations personally and bringing a soothing voice to any situation
- He or she possesses a flexible cando attitude and responds positively to shifting schedules and changes while at the same time demonstrating and understanding the need and appropriate times to say no graciously
- The Coordinator goes above and beyond to course correct when a visit experience does not meet the expectations of prospective students and families
- Instincts and Role Modeling
- The Coordinator models a strong work ethic consistently demonstrating a cando attitude and Christlikeness to Admissions Student Workers
- He or she has a history of trustworthiness and shows wisdom intuition and sensitivity to topics discussed in the presence of student workers
- This wisdom is further illustrated during decisionmaking processes
- Creative Thinking
- The exceptional Coordinator possesses solid critical thinking skills is able to assess solutions project possible outcomes of decisions and create contingency plans
- This is particularly important in the continuing evaluation of visit processes and systems always with the goal of improving the IWU Campus visit experience
- He or she has the wisdom to understand the appropriate time to express new ideas or strategies
- Seeking to be a careerlong learner the Coordinator demonstrates a professional hunger looking for ways to grow and develop skillsets not being satisfied with the status quo
Qualifications:According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.
Education
- Bachelors Degree Required
Experience
- One to three years experience in a professional work setting preferably in higher education or customer service role
- One to three years experience in event planning
- Demonstrated ability to work effectively with high school students and their parents including individuals from diverse communities and cultures
Required Skills
- Demonstrate highly developed people and public relations skills
- Exhibit strong communication organizational and management skills
- Desire to create a hospitable and informative student visit program
- Ability to work accurately and be detailoriented
- Ability to work independently and be selfmotivated
- Demonstrate proficient computer skills
- Ability to multitask and remain flexible in a highly dynamic environment
- Willingness to function within a team environment to cover needs as they arise
IWU Kingdom Diversity Statement
IWU in covenant with Gods reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition commits to build a community that reflects Kingdom diversity. We will foster an intentional environment for living teaching and learning which exhibits honor respect and dignity. Acknowledging visible or invisible differences our community authentically values each members earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christs commandment to love all humankind.
LIMITATIONS AND DISCLAIMER
As a religious educational institution operating under the auspices of The Wesleyan Church Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C. Sections 2000e1 and 2000e2).
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities duties and skills required for the position. Employees will be required to follow other jobrelated instructions and to perform other jobrelated duties requested by their supervisor in compliance with Federal and State Laws.
Required Experience:
IC
Employment Type
Full-Time
