Accounts Payable Specialist

Title: Accounts Payable Specialist

Location: Bronx New York

FLSA Classification: Fulltime Nonexempt

Role Summary: The Accounts Payable Specialist completes payments and controls expenses by receiving processing verifying and reconciling invoices. Collect vendors tax information for those that receive 1099. Accounts Payable position requires Skills in Computers Math Analytical Communication and Organizing.

Primary Job Responsibilities/Duties:

• Match all invoices to purchase order and packing slip.
• Review current invoices against vendors payment history.
• Review all invoices for appropriate documentation and approval prior to payment of multiple sites.
• Enter invoice information into QuickBooks and ensure all coding is correct.
• Charges expenses to proper accounts and correct program (site) by analyzing invoice/expense reports; recording entries.
• File all invoices accordingly by site vendor and also scan a copy of supporting documents into network system.
• Mail out payments to vendors.
• Priorities on utilities and process scheduled monthly payment over the phone or online.
• Enter all payment information into QuickBooks after setting up electronic payment.
• Prepare Reimbursements for employees by receiving and verifying expense reports
• Records need to be maintained in constant audit readiness.
• Protects organizations value by keeping all information confidential.
• Solve issues regarding accounts payable in timely and prompt manner.
• All other duties as assigned

Physical Requirements:

1. Prolonged periods of sitting at a desk and working on a computer.
2. Must be able to lift and carry up to 15 pounds.
3. Must be able to travel to multiple NYC sites as needed.

Work Environment / Schedule Requirements:

1. Office setting with regular exposure to computer screens and moderate noise levels.
2. May be required to work shifts including evenings or night tours and/or Saturdays Sundays and holidays with holiday pay differential.

Qualifications:

• Bachelors Degree in Accounting Finance Business or related field with 13 years A/P experience.
• Associates Degree in Accounting Finance Business or related field with 35 years A/P experience.
• Knowledge in Quick Books and Accounts Payable module.
• TB Testing with NCS results
• CPR / First Aid preferred
• Occupational Safety and Health Administration (OSHA) Certification preferred
• Able to operate related equipment tools and materials used in the facility
• Commitment to the mission of the NAICA Inc.
• Proven ability to work collaboratively well with diverse groups
• Proven ability to handle multiple tasks effectively under pressure
• Strong organizational skills detailoriented and efficient
• Must be able to read speak write and understand English for administrative purposes.
• Must pass drug screening to be appointed.
• This position may be subject to a series of investigations before and after appointment.

Equal Employment Opportunity:

NAICA is an equal opportunity employer committed to maintaining a diverse workforce and inclusive work environment. As such discrimination in any aspect of hiring or employment based upon age race creed color national origin sexual orientation gender identity or expression religion military or veteran status sex disability (including pregnancy childbirth and related medical conditions) or other applicable legally protected characteristics is strictly prohibited.

Applicants of all backgrounds and experiences are encouraged to apply. NAICA will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable federal state and local laws rules and regulations. NAICA also offers reasonable accommodations as required by applicable federal state and/or local laws. Applicants seeking an accommodation for any part of the application or interview process should contact Human Resources by sending an email to with the Subject Reasonable Accommodation Request.

NAICA Offers a competitive benefits package that includes:

• Comprehensive Health Dental and Vision Benefits for fulltime employees
• 403(b) Retirement Savings Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation
• Paid Timeoff
• Vol Life Insurance and AD&D
• Term Life and AD&D insurance
• Long Term Disability
• Employee Assistance Program support (EAP)
• Commuter Benefits Program
• Aflac: ShortTerm Disability CA Accident and Hospital
• Employee Discount Program

False Statements

Misrepresentation of your experience skills or education or submission of false/fraudulent information or documentation during the application process may result in the rejection of your application or termination of your employment.

AtWill Employment Disclaimer:

While we sincerely hope to form a long and mutually beneficial relationship please note that NAICA is an atwill employer. Under these terms employment is subject to termination at any time without notice and with or without cause at the discretion of the organization.