Executive Assistant I/II
Executive Assistant I/II
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Job Description
ABOUT THE POSITION
The Riverside County Flood Control & Water Conversation District has an exciting opportunity for Executive Assistant I/II located in Riverside.
The Executive Assistant provides highlevel administrative support to multiple divisions with a strong emphasis on tracking construction project progress and conducting detailed proofreading of technical and administrative documents. This role requires the ability to interact professionally and positively with staff consultants contractors vendors and the general public. Daily responsibilities include creating and formatting a variety of documents such as project specifications compiling divisionspecific data and managing and routing district documents through internal systems. The Executive Assistant plays a key role in ensuring projects stay on schedule by tracking milestones using an online portal following up with relevant parties and maintaining accurate records. The position supports one to three divisions per day and is also responsible for standard secretarial duties such as scheduling correspondence and document management.
Competitive candidates will have prior experience in a public works or engineering office strong knowledge of project tracking systems familiarity with engineering terminology excellent proofreading skills and experience working with contractors and training clerical staff.
Advancement to the next level is obtained by competitive selection through an open recruitment.
The level at which this position is filled is at the discretion of the department.
A hybrid schedule with a Wednesday option to telecommute may be available after the training period. This is at the discretion of the department and can change at any time.Meet the Team!
The Riverside County Flood Control and Water Conservation District provides for the control and conservation of flood and storm waters and for the protection of watercourses watersheds public highways life and property from damage within its boundaries.
EXAMPLES OF ESSENTIAL DUTIES
Take and prepare minutes of meetings.
Type correspondence memoranda reports documents orders payrolls briefs and statistical data such as charts tables and graphs.
Set up and maintain office files record and index using computer applications that include use of electronic mail word processing spreadsheet and special databases.
Maintain control files to monitor status and expedites the completion of staff assignments.
Schedule appointments coordinate time place and participant arrangements for meetings.
Sort screen and route incoming mail.
Provide general information to office and telephone callers and/or refer them to appropriate party.
Compile and summarize information data and figures for reports.
May lead subordinate staff in routine clerical assignments.
MINIMUM QUALIFICATIONS
EXECUTIVE ASSISTANT I ($45367.14 $67505.47 Annually):
Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.
Experience: Three years of broad and varied clerical experience. (Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from an accredited occupational training program in secretarial sciences office practices business education or a closely related field to the assignment may substitute for one year of nonspecialized clerical experience.)
EXECUTIVE ASSISTANT II ($51437.57$76588.10 Annually):
OPTION I
Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.
Experience: One year in a secretarial capacity performing a wide range of complex clerical and secretarial support duties with Riverside County.
OPTION II
Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.
Experience: Three years of broad and varied clerical experience one year of which must have been in a secretarial capacity performing a wide range of complex clerical and secretarial support duties. (Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from an accredited occupational training program in secretarial sciences office practices business education or a closely related field to the assignment may substitute for one year of nonspecialized clerical experience.)
BOTH OPTIONSThree years of total experience in either clerical customer service or secretarial duties.REQUIREMENTS FOR BOTH THE EXECUTIVE ASSISTANT I/II LEVELS:Physical Requirements: Candidates will be required to move storage and banker boxes to offsite storage on a regular basis (wheel carts will be available).SUPPLEMENTAL INFORMATION
- Whats Next
This recruitment is open to all applicants.
Applicants who are currently County of Riverside employees and/or current employees of the Flood Control District may be considered before other applicants depending on the volume of the applications received.General Information
If you have any questions regarding this posting please contact Alyssa Wallace at
If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time ator tollfree.
APPLICATION INFORMATION
Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify upload a copy of your (or your spouses) Member4 Form DD214 indicating dates of service and a copy of your spouses letter of disability (if applicable) with your application. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans Veterans Preference Policy C3 is available here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other nonjobrelated factors.PreEmployment
All employment offers are contingent upon successful completion of preemployment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A preemployment physical examination and background check may be required.Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference preemployment accommodation or other employment questions please refer to our web site .
If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or tollfree.
Employment Type
Full-Time
