Faculty Affairs Program Coordinator I
Faculty Affairs Program Coordinator I
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Job Description
Job Title
Faculty Affairs Program Coordinator IAgency
Texas A&M University Health Science CenterDepartment
Faculty Affairs COMProposed Minimum Salary
$3750.00 monthlyJob Location
Bryan TexasJob Type
StaffJob Description
Glimpse of the Job
Join the Texas A&M College of Medicine as a Faculty Affairs Program Coordinator I!In this role you will work collaboratively with College Departments/Units to coordinate the faculty recruitment program which includes efficient approval advertising recruitment and onboarding of faculty in the College of Medicine.
As one of the fastestgrowing academic health centers in the nation Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education innovative research and teambased health care delivery.
Opportunities to Contribute
Streamline and support the entire faculty hiring processby collaborating with all College Departments/units managing position approvals advertisements offer letters hiring paperwork onboarding documentation training communications and records retention.
Coordinate faculty appointments and actionsby collaborating with various College units ensuring accuracy timeliness and efficiency in reappointments adjunct and courtesy appointments administrative appointments and track changes.
Lead and maintain the College faculty databaseby providing accurate lists of current faculty regularly updating data and collaborating with Departments to migrate files to Faculty OneFile (VPFA).
Supervise student workersto consolidate faculty files into Faculty OneFile and maintain the College of Medicine Office of Faculty Affairs SharePoint site.
Maintain and update the College of Medicine Office of Faculty Affairs SharePoint sitewith templates and clear processes and collaborate with Marketing and Communications to ensure the website is informative for faculty and staff.
Minimum Qualifications
Bachelors degree or equivalent combination of education and experience
Two years of experience in program coordination or related areas
The wellqualified candidate will also possess
Knowledge of word processing and spreadsheet applications
Effective verbal and written communication skills
Strong interpersonal leadership problem solving and organizational skills
Maintains attention to detail and utilizes sound judgment
Ability to multitask and work cooperatively with others in a high throughput environment
What you need to know
Salary: $45000 annually
What you need to do
Apply! A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.
Responsibilities
Faculty Hiring:Works collaboratively with and provides support to all College Departments/units to streamline the entire faculty hiring process including (but not limited to) position approvals posting advertisements offer letters hiring paperwork requirements and onboarding. Creates implements and posts (on Intranet) documentation that outlines a clear process for faculty hiring documents steps offices/positions involved etc. Tracks all faculty hires and assists with collegewide combined advertisements. Proofreads all faculty job advertisements and all faculty offer letters. Plans and develops trainings on faculty hiring process for department administrators. Coordinates all communications regarding faculty hiring process to stakeholders. Develops creates and maintains faculty templates and other training materials for departments. Coordinates and reviews applications in Interfolio and the VPFA workflow portal. Maintains records retention for collegelevel faculty. Coordinates the maintenance of files records and faculty hiring documents. Responds to inquiries regarding the College of Medicine Faculty job openings.
Employed Faculty ReAppointments and Faculty Actions:Works collaboratively with various College units including Finance and individual departments to ensure that that annual reappointment letters are accurate and timely. Works collaboratively with Departments Finance and various College units to coordinate adjunct appointments courtesy appointments administrative appointments track change (e.g. APT to tenure track) and other faculty actions. Creates implements and posts (on Intranet) documentation that outlines a clear process for faculty adjunct appointments courtesy appointments administrative appointments track change (e.g. APT to tenure track) and other faculty actions. Plans and performs trainings for the school and departments as directed.
Current Faculty Data Maintenance:Serves as lead on College faculty database maintenance.
Provides accurate lists of current faculty and other associated data as requested by the College University external accreditors ranking groups etc. Regularly reviews and updates faculty database to ensure accuracy. Work collaboratively with Departments and College to help migrate faculty files to Faculty OneFile (VPFA).
Student Worker Supervision:Supervise student worker to consolidate faculty files into Faculty OneFile. Supervise student worker to maintain College of Medicine Office of Faculty Affairs SharePoint (Intranet) site.
SharePoint/Website Development:Maintains College of Medicine Office of Faculty Affairs SharePoint site (Intranet) which contains templates for hiring and faculty actions clear and concise processes etc. Works with College of Medicine Marketing and Communications to ensure that the Office of Faculty Affairs website is updated and contains useful information for College faculty and staff.
Why Texas A&M
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect Excellence Leadership Loyalty Integrity and Selfless Service.
We are a prestigious university with strong traditions Core Values and a community of caring and collaboration. Amenities associated with a major university such as sporting and cultural events stateoftheart recreation facilities the Bush Library and Museum and much more await you. Experience all that a big city has to offer but with a reasonable costofliving and no long commutes.
Medical prescription drug dental vision life and AD&D flexible spending accounts and longterm disability insurance with Texas A&M contributing to employee health and basic life premiums
Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month
Automatic enrollment in theTeacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to freeLinkedIn Learningtraining webinars and limited financial support to attend conferences workshops and more
Educational release time and tuition assistancefor completing a degree while a Texas A&M employee
Living Well a program at Texas A&M that has been built by employees for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.
All positions are securitysensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
IC
Employment Type
Full-Time
