Administrative Asst 2- 4P/223
Administrative Asst 2- 4P/223
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Salary Not Disclosed
1 Vacancy
Job Description
Location:Birmingham AL
Contract 1 Year
Client Alabama Power
Experience Level: 610 Years
Job Summary
The Senior Administrative Assistant will take a lead role in providing advanced administrative support to the DES and Joint Use teams. This position requires a highly organized proactive professional capable of independently managing complex schedules coordinating meetings and events and handling sensitive information with utmost discretion. The role includes budget management financial tracking and general administrative support to ensure seamless department operations.
Key Responsibilities
Provide advanced administrative support to DES and Joint Use teams ensuring smooth and efficient operations.
Independently manage complex calendars schedules and appointments for senior executives prioritizing critical tasks.
Coordinate and organize meetings conferences and events managing all logistics agendas and followups.
Prepare edit and proofread documents reports presentations and correspondence with a high level of proficiency.
Conduct research gather data and compile comprehensive reports to support decisionmaking and strategic planning.
Handle sensitive and confidential information with professionalism and discretion.
Assist with budget management expense tracking and financial reporting ensuring accuracy and compliance.
Act as a key point of contact for internal and external stakeholders providing exceptional communication and support.
DES & Joint Use Specific Duties
Joint Use billing data entry and reporting.
Process expense reports PO and nonPO invoices and monitor CAMP invoices.
Schedule departmental meetings and handle logistical arrangements.
Manage travel bookings and related logistics for team members.
Assist with payroll processing and corrections as needed.
Support the APC Storm Center and respond to urgent operational needs.
Create and distribute department communications.
Manage and order office supplies and equipment.
Provide administrative support for the PD Corporate Safety Committee and assist with safety initiatives such as fire drills first aid kits and prescription eyewear.
Participate in special projects or tasks as assigned.
Qualifications
Education & Experience
610 years of administrative experience preferably in a corporate or utility environment.
Prior experience supporting seniorlevel executives and managing complex administrative tasks required.
Technical Skills
Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
Experience with CAMP PO processing systems and expense reporting tools is preferred.
Familiarity with payroll systems and storm center operations is a plus.
Competencies & Attributes
Excellent organizational and time management skills; ability to manage multiple tasks and priorities.
Strong problemsolving and decisionmaking abilities.
Exceptional communication and interpersonal skills; professional demeanor.
Proven ability to work independently and proactively while maintaining a collaborative approach.
Detailoriented with a commitment to accuracy quality and confidentiality.
Employment Type
Contract
